Procurement Specialist

  • Mid-level, Full-time staff position
  • Posted on 10 October 2019

Job Description

Functional Responsibilities

Reporting directly to the Head of Support Services, the Procurement Specialist is expected to perform the following duties and responsibilities, but not limited to:

  • Identification of procurement needs at the project development stage;
  • Preparation of realistic procurement plans and development of appropriate procurement strategies;
  • Conceptualization, elaboration and implementation of procurement and contract strategy including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, administration of the contract and the performance management of the contractors, legal considerations and payment conditions as well as risk assessment.
  • Preparation and review of technical specifications and/or terms of references
  • Management of procurement contracts;
  • Assistance in cost estimations for the required goods/services;
  • Regular reporting on acquisition processes using procurement process monitoring systems and mechanisms
  • Analyse the quality of goods and/or services delivered in relation to the needs of the operation/stakeholder and established quality standards.
  • Working with concerned stakeholders on procurement needs, providing technical support on specifications, cost implications and logistics for safe delivery both externally and internally;
  • Finalising specifications and preparing shortlists based on needs and investigation of related market, identify suitable vendors with due consideration to price, quality, delivery time, warranty and after sale servicing where applicable;
  • Developing and issuing invitations to bid, requests for quotation, and requests for proposals;
  • Publishing procurement advertisements and awards and maintaining a database on procurement activities;
  • Evaluating submissions to ensure technical compliance with the project’s needs and cost-effective purchase of goods and services;
  • Ensuring all procurement actions are conducted as required according to UNOPS Financial Rules and Regulations and the applicable policies and procedures as well as the highest degree of personal and professional ethics.
  • Establishment of Long Term Agreements (LTAs) and/or service contracts as an when necessary either through standard or emergency procurement procedures in compliance with the Procurement Policy
Work Experience
  • Master’s Degree preferably in Procurement and Supply Chain Management, Business Administration, Public Administration, Finance, Accounting, Economics or related field.
  • First Level University Degree with an additional 2 years of relevant experience may be accepted in lieu of the Master’s Degree requirement.
  • Minimum 5 years relevant experience in procurement management, 2 years of which at least using UN procurement guidelines
  • Experience in conducting training on subjects related to procurement and contract management activities.
  • Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations a distinct advantage
  • Previous work experience in Afghanistan or similar conflict/post-conflict environment an asset
  • Relevant certification in procurement and supply chain (CIPS) a distinct advantage
Languages
  • Fluency in English both written and verbal is required.

About the Organization

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Afghanistan

UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operation Center (AFOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFOC is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.

The functional objective of UNOPS AFOC is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS AFOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

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