Procurement specialist

  • Mid-level, Full-time staff position
  • Posted on 27 October 2020

Job Description

Chemonics seeks a procurement specialist to join the Project Management and Support Division. The specialist is responsible for carrying out commodity procurement and logistics activities, implementing department workplan activities, and supervising department staff. The specialist contributes to updating Global QMS Resource Library procurement materials, developing training programs for business unit and field staff, and supporting the professional development of their supervisee. The specialist enables BU teams and field offices to execute Chemonics’ commodity procurements in accordance with applicable USG regulations as well as Chemonics’ policies and practices. We are looking for individuals who have a passion for making a difference in the lives of people around the world. Responsibilities include:
  • Executes commodity procurements and related shipping logistics in accordance with applicable U.S. government regulations, as well as Chemonics’ policies. Generally responsible for handling more complex, high-value procurements
  • Reviews commodity specifications, prepares solicitation documents, evaluates proposals, selects suppliers, creates contractual documents (purchase orders, subcontracts, etc.), carries out inspections of deliveries, and arranges for shipping and related logistics
  • Monitors department compliance with U.S. export regulations, including the U.S. Department of State’s International Traffic in Arms Regulations (ITAR) and the U.S. Department of Commerce’s Export Administration Regulations (EAR)
  • Responds to BU and field office requests for assistance, information, and interpretation on topics related to commodity procurement and export compliance. Promotes compliance with applicable USAID and USG regulations, as well as Chemonics’ policies and procedures
  • Facilitates training to BU and field office staff in a variety of procurement, subcontracting, and export compliance-related topics
  • Participates in developing, reviewing and implementing procurement policies, standards, and tools
  • Maintains the integrity and transparency of all department records and files. Manages procurement databases and statistics, including report development. Contributes to periodic updating of the Procurement Department’s GQMS materials to ensure efficient, compliant guidance documents, work instructions, and process maps are available to all staff
  • Retains delegation of authority for purchase orders or subcontracts up to $250,000 with appropriate internal reviews and approvals. May manage procurements above $250,000, if required
  • Supervises, develops, and evaluates assigned staff, ensuring that they receive regular constructive performance feedback, prompt resolution of problems, and time and opportunity to grow professionally
  • Provides organizational, planning, and management support to the department
  • Conducts short-term field assignments, which may involve training field office staff on USAID and Chemonics procurement policies and regulations, conducting field-based procurements of commodities required by the project, and/or other tasks as required by the project
  • Performs other duties and responsibilities as required
Qualifications:
  • Bachelor’s degree or equivalent work experience required.
  • Minimum of three years of relevant work experience, including at least one year of experience with USAID commodity procurement
  • Course work and/or proven knowledge of USG and USAID procurement regulations required
  • Comprehensive understanding of project and contract management, as well as USG regulations and guidelines, necessary to provide strategic support and guidance.
  • Demonstrated ability to communicate clearly, concisely, and persuasively both orally and in writing, and deliver presentations, training, and facilitate meetings effectively
  • Demonstrated flexibility, good judgment, and ability to work under pressure
  • Strong analytical skills and demonstrated ability to solve complex problems
  • Strong knowledge of Microsoft Office applications (e.g., Word, Excel) required. Dynamics 365 experience preferred
  • Language proficiency in French, Spanish, or Arabic preferred
  • Willingness to travel and work abroad in less developed countries for at least 4 to 8 weeks a year
Application instructions: Apply through our Career Center by November 4, 2020. No telephone inquiries, please. Applications will be considered on a rolling basis and finalists will be contacted. Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. COVID-19 Recruitment Information Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.

Chemonics International is a leading international development consulting firm based in Washington, D.C. with more than 40 years of experience implementing programs around the world.

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