Procurement Specialist, GHSC-PSM

Arlington, Virginia, United States
Apply by 13 July 2018
Posted on 25 June 2018

Job Description

Chemonics seeks a Procurement Specialist for the USAID Global Health Supply Chain Program- Procurement and Supply Management (GHSC-PSM) project located in Arlington, VA. GHSC-PSM is the primary vehicle through which USAID will 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and, 3) collaborates with key international stakeholders to support global health initiatives. The project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities. The Procurement Specialist receives requisition orders (ROs) from country offices and other clients, ensures contract compliance for procurement and supplier contracts, and obtains sign off from clients on finalized ROs. The Procurement Specialist also is responsible for completing the necessary sourcing events (including drafting and issuing RFXs, confirming products specifications, Completing procurement requirements evaluation, and drafting the subcontracts for execution with vendors). The Specialist will create purchase orders (POs) and coordinate with suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Principal Duties and Responsibilities:
  • Obtains country office and/or USAID mission approval for Requisition Orders
  • Together with the Forecast and Plan team, determines whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required
  • Organizes Source Selection Evaluation Board (SSEB) for each sourcing project
  • Creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions
  • Conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform
  • Monitors the tender submission process for formatting, completeness, consistency, and compliance
  • Evaluates RFX responses leveraging standardized scoring methodology
  • Makes supplier award recommendations to supervisors
  • Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts
  • Assists in the management of data related to the tendering process
  • Provides proactive and courteous customer service communication both verbal and written formats
  • Follows up on inquiries in a timely fashion
  • Continuously works to improve and broaden health commodity product knowledge
  • Liaises with Quality Assurance team and Lab Specialist team to ensure that requested health products meet appropriate quality standards and are in line with the USAID guidelines
  • Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pickup and ship goods to final destination
  • Stays abreast of and communicates any changes in contractual requirements

  • Minimum 3 years of procurement, supply chain, and/or technically relevant work experience
  • Bachelor’s degree or equivalent work experience
  • Solid understanding of USAID and other Federal Acquisition Rules
  • Pharmaceutical procurement experience preferred
  • CIPS, CPSM, or other relevant procurement certification preferred
  • Experience living or working in developing countries preferred
  • Technical product knowledge of one or more GHSC-PSM product areas
  • Experience living or working in developing countries preferred
  • Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments
  • Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings
  • Strong knowledge of MS Office applications
  • Ability to work both independently and as part of a team
  • Demonstrated integrity, independent thinking, judgment, and respect for others
  • Foreign language fluency desired

Application Instructions: Apply through our Career Center at by July 13, 2018. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.