Procurement Specialist, USAID/OTI, Colombia

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Management Systems International
Bogota, Colombia
Apply by 9 August 2018
Entry-level , Long-term consulting assignment
Posted on 10 July 2018

Job Description

Procurement Specialist, USAID/OTI, Colombia

Company Profile:

MSI, a Tetra Tech Company, is a Washington, DC metro area international development firm with a 35-year history of delivering development results across the world. Our core expertise is in the fields of monitoring and evaluation (M&E), institutional development, public sector management, governance and anti-corruption. MSI has implemented projects in 90 countries around the world such as Jordan, Kenya, Indonesia, Syria, Pakistan, Afghanistan, Ukraine, Colombia and Mexico. As one of the leading companies in our field, MSI has partnered with organizations across all sectors of international development to support clients ranging from large bilateral and multilateral donors such as USAID, the World Bank and the UNDP to national and local governments, NGOs, think tanks, foundations and universities. For more information on MSI, please visit our website at www.msiworldwide.com.


Project Summary:

This project will promote an enabling environment for sustainable peace in Colombia. The initial objective will be to help strengthen the Colombian government’s institutional capacity to ensure regional and local participation in peace-building.

**Please note: Only Colombian citizens are eligible for this position.**

Position Summary:

This position conducts all procurement related to the activities, ensures compliance with USAID and MSI policies and procedures, sources and monitors subcontractors’ and vendors’ contractual compliance, and coordinates procurement actions as outlined in MSI’s Procurement Field Guide. S/he assists with budget development for new activities and coordinates with the field teams on delivery of procured goods and services. S/he works closely with the finance team to ensure timely payments. This position also provides M&E support on an ongoing basis.

Responsibilities:

  • Coordinate with field teams and grants specialists on item specification and budget.
  • Perform market research to find item specifications and appropriate vendors.
  • Initiate activity procurements as outlined in the activity manual addendum, the activity cycle flowchart and field procurement guide.
  • Coordinate the implementation of contracts/procurement procedures; participating in bid-openings and technical and cost evaluations; and performing due diligence for awarded procurements.
  • Track goods procured in the project inventory, documenting acquisition and distribution of all goods/services according to established USAID’s Office of Transition Initiatives (OTI) and MSI policies.
  • Travel to project sites when necessary to monitor delivery of procured goods to grantees and inspect quality of goods acquired.
  • Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions.
  • Contact all contractors and vendors on invoice or deliverable due dates to confirm submission of contractually-mandated payment documents.
  • Work with the finance and administration manager to identify purchase orders that may require modifications or cancellation due to financial or administrative non-compliance.
  • Alert the finance and administration manager in the event of missed deadlines or deliverables on the part of vendors.
  • M ainta in the overall integrity of the procurement f iling system.
  • Support M&E officer with data collection, as needed, and with contributions to the final evaluation reports.
  • Close out each purchase order once completed, according to established policies and procedures.
  • Work as part of an activity implementation team along with a grants specialist and program development officer with primary responsibility of acquiring goods and services necessary for transition activities.
  • Maintain and organize electronic procurement files in secure server.
  • Work with the office manager, grants specialists, program development officer and field officers to update and monitor a master deliverable calendar for procurement actions.
  • Actively contribute to information sharing within the project.
  • Perform other tasks as requested by the chief of party and the office manager.

Qualifications:

  • Associate or college degree in accounting, business administration or related field.
  • One (1) to two (2) years’ experience in procurement, logistics, grants, administration or finance.
  • Experience working in such roles with USAID projects, specifically OTI, is highly desirable.
  • Task-oriented and able to work independently and within a team to meet deadlines.
  • Excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.
  • Basic knowledge of USAID procurement systems, inventory management and/or grant management desirable.
  • Must be able to use the Microsoft Office suite and have familiarity with the use of databases for tracking inventory, actions and reporting.
  • Proficiency in spoken and written English.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

PI103338825

About the Organization

Tetra Tech is a global, leading consulting firm providing practical and sustainable international development services. From promoting peace, stability, rule of law, and economic growth, to health and education, to improved natural resource management, Tetra Tech brings an integrated approach that is focused on building the capacity of communities and individuals to create strong, healthy, and resilient societies. With over 16,000 employees in over 400 offices across the globe, Tetra Tech’s capabilities encompass the full life cycle of solutions. Tetra Tech is committed to diversity and gender equality in all of its operations, both in the US and overseas. We strive to reflect these goals in our global mission and in our workforce. We encourage applications from women and underrepresented ethnic, racial, and cultural groups. Tetra Tech is proud to be an Affirmative Action / Equal Opportunity Employer.

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