Program Assistant

  • Entry-level, Full-time staff position
  • Posted on 22 July 2020
  • Kigali, Rwanda
  • Closing on 12 August 2020
  • Proposal

Job Description

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.


Program Delivery (PDEL) - Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Program Delivery Team, contributes to realizing this purpose by: Forging smart partnerships and treating all people with dignity and respect; Applying organizational policies and regulatory compliance appropriately and consistently; Facilitating team spirit among colleagues and promoting the organization through communications; Influencing decision makers through focused, relevant communications; Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all; Cultivating and harvesting innovation; Contributing to the organization’s ability to think and act strategically at all times; Inspiring and spreading our desired organizational culture across the global enterprise.

Position Overview

Pact seeks a Program Assistant for the ACHIEVE Rwanda program. ACHIEVE is a five-year, USAID-funded global cooperative agreement with the dual objectives of attaining and sustaining HIV epidemic control among at-risk and hard to reach pregnant and breastfeeding (PBF) women, infants, children, and youth, as well as to mitigate the impact of HIV/ AIDS and prevent HIV transmission among these populations; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners.

The aim of ACHIEVE Rwanda is to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC), and adolescent girls and young women (AGYW) in selected high burden districts in Rwanda. The strategic objectives support the Government of Rwanda strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing negative impacts of HIV on OVC and AGYW; addressing social, behavioral and structural drivers of HIV, and improving access to comprehensive SRH and violence response services to prevent new infections. The project supports OVC services in two districts and DREAMS activities in two districts. The project also provides capacity development to two local implementing partners to coordinate and support OVC and DREAMS service delivery programming and for USAID and PEPFAR project implementation.

The Program Assistant will provide administrative and coordination support to the Program team with the implementation of program activities and capacity development support for local partners.

The application deadline for this position is August 12th, 2020 at 5:00PM EST.

Key Responsibilities

· Support implementation of OVC capacity development activities in collaboration with the program team.

· Support the coordination and logistics for trainings for local partners on DREAMS and OVC service delivery topics, USAID and PEPFAR financial management, operations, human resources, grants management, monitoring and evaluation, and other topics as required.

· Support with organization of meetings and peer learning opportunities among local partners and project stakeholders.

· Provide administrative support to the project’s Senior Management Team for meeting planning, documentation, and logistics.

· Coordinate logistics and travel for project staff and short-term technical assistance providers.

· Support the development and management of the project’s filing systems, to ensure that program and administrative documentation is well organized, accessible to staff for knowledge management, and in line with USAID requirements.

· Assist in monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.

· Provide administrative support as needed.

· Other duties as may be required.

Basic Requirements

· BA/B.Sc. in, public health, public administration, business, international development, or other related field.

· At least two (2) years of work experience in HIV/AIDS, public health, OVC, or capacity development programs.

· Excellent communication, and organizational skills and the ability to work with diverse teams and stakeholders.

· Experience in OVC case management, DREAMS programs, and/or capacity development would be a plus.

· Strong verbal and written communication skills in English and French.

· Proficiency with Microsoft Excel, Word and PowerPoint, or similar software.

· Well-organized, with ability to track multiple activities and deadlines.

· Experience in providing administrative support to work teams.

· Willingness to travel domestically up to 30% of the time.

Preferred Qualifications

· Demonstrated success implementing programming at the community level

· Expertise in and sensitivity to the socio-cultural barriers facing intended beneficiaries for this program

· Local candidates preferred

About the Organization

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.

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