Program Assistant - Mozambique

Arlington, Virginia, United States
Apply by 21 June 2018
Posted on 22 May 2018

Job Description

The Program Associate will liaise with all departments in HQ to provide backstop support to field operations focused on ensuring all transactions meet financial, administrative and compliance requirements. This position will also be responsible for a range of business development opportunities, including research, capture and proposal writing. The new business responsibilities will commensurate with the level of the position. This is a full-time position based in Arlington, VA. This position will report to the Program Manager.

Primary Responsibilities:

  • Coordinate and communicate effectively with culturally diverse staff and partners to ensure effective and timely program implementation, collaboration, and proposal development.
  • Assist with project startup, implementation and closeout: setting up operational infrastructure, recruiting and deploying project staff, demobilizing staff, bringing to a close all in country operations and retaining records for Home Office, ensure compliance.
  • Closely collaborate with field team, finance and administration, and program staff in conducting proactive financial backstopping and budget tracking, with the support of senior staff.
  • Develops project finance tools and trackers to monitor expenses and cost share, maintain budgets, and allocate funds.
  • Assist HR with expat and consultant recruitment process and monitor and assist with recruitment of local staff. Provide administrative support to selection committee for recruitment of key field personnel and potential new staff proposals.
  • Draft scopes of work for consultants; prepare consulting agreements and reviews consultant reports.
  • Act as the main point of contact for expat support in the areas if travel logistics, allowance administration and in helping resolve issues with HR or Finance.
  • Ensure accurate and timely reporting to the client, review and process field office expense reports.
  • Work with local staff to coordinate, oversee, edit and finalize programmatic reporting, outreach materials and success stories to improve report presentation, grammar and technical content.
  • Contribute to review of deliverables and products to ensure quality and identifying potential integration with Counterpart’s products, services, and communications.
  • Compile, distributes and integrates program best practices, lessons learned, success stories and impacts in other programs and across the organization.
  • Prepare briefing material/program highlights/reports on for interested parties, funders, donors, academic circles, key decision makers and development professions.
  • Conduct research and analysis for knowledge management activities.
  • Contribute to developing new business strategies and their implementation by:
    • Researching and identifying opportunities for growth of the portfolio;
    • Supporting the team undertaking capture work to pre-position Counterpart for new funding;
    • Cultivating and leveraging strategic donor relationships; and
    • Support diversification effforts of USG and non-USG funders.

Qualifications

  • Bachelor degree in a relevant field or equivalent.
  • A minimum of two years of practical experience in international relief or development programs; USAID experience would be an asset
  • Detailed knowledge of and experience working in Africa.
  • Strong written and verbal communication skills.
  • Ability to multi-task and work under pressure with attention to detail.
  • Ability to work in multi-cultural and lingual settings.
  • Strong interpersonal skills.
  • Flunecy in English and Portuguese.
  • Strong internet and computer software skills, including MS Office Suite programs, and web-based research tools.

About the Organization

Counterpart International helps people build better lives and more durable futures, community by community. We equip individuals, organizations and communities-our counterparts- to become solution creators in their own families, communities, regions and countries. We work with them in some of the world’s most challenging places to tackle social, economic, environmental, health and governance issues that threaten their lives and undermine their futures.

For more information on Counterpart, please visit our website at www.Counterpart.org

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