Program Associate

  • Mid-level, Full-time staff position
  • Posted on 1 March 2019

Job Description

POSITION SUMMARY

AKF USA is seeking to hire a Program Associate to support its development portfolio in Asia and Africa, consisting of donor and partner engagement, concept and proposal development for new projects, and reporting and grants management. Priority thematic areas, include, but are not limited to: economic inclusion, education, early childhood development, agriculture and food security, health and nutrition, and civil society development. This is a professional position with no direct supervisory responsibility, which may involve international travel (East Africa, Central and South Asia, including Afghanistan and Pakistan) to fulfill responsibilities.

PRIMARY DUTIES AND RESPONSIBILITIES

RESOURCE MOBILIZATION

Support the review and strengthening of concept notes and proposals across a wide array of sectors. • Conduct due diligence of new partners including donors, NGOs, foundations, universities, etc. • Develop and contribute to positioning pieces and communications materials (e.g. capability statements, presentations, etc.) in consultation with the AKF USA Strategic Communications Department to enable regular and effective engagement with donors and partners. • Prepare donor briefs and talking points for donor meetings, referencing latest donor strategies, field-level discussions, and possible donor/AKDN matches to consider positioning during meetings. • Organize the institutional donor pipeline tracker and participate in resource mobilization calls with donors and partners. • Support maintenance and updating of resource mobilization tools and tracking systems. • Carry out any other aspects of the partnership development and resource mobilization cycle as needed and assigned by the Director of Programs and Partnerships.


GRANTS MANAGEMENT

Support grants management of US-funded grants, cooperative agreements and contracts in collaboration with field-based colleagues and AKF USA Program Officers. Over time, lead on grants management to ensure all internal and donor requirements – technical and financial compliance, as well as reporting – are met in close collaboration with field-based colleagues and the AKF USA Finance Department; proactively support resolution of challenges as they arise. • Provide tools, training, and advice to support field teams in fulfilling responsibilities in overall grant management and project quality control. • Be an interface with donors and communicate on a regular basis regarding implementation of on-going grants in order to maintain a solid relationship and address questions and challenges effectively. • Liaise with the AKF USA Strategic Communications and Resource Development Departments to develop materials and resources capturing program information, results, and impact that promote awareness and facilitate a dialogue with donors. • Support the maintenance and updating of grants management tools and tracking systems. • Carry out any other aspects of grants management as assigned by the Director of Programs and Partnerships.


DAILY RESPONSIBILITIES

Contribute to Programs and Partnerships Team efforts to achieve departmental and organizational objectives. • Remain flexible and comfortable with a role that may evolve over time.

QUALIFICATIONS AND EXPERIENCE

Bachelor’s degree in international development or related subject and at least three years of professional experience. • Experience in developing and writing proposals, concept papers, briefs, executive summaries, as well as coordinating multiple inputs from a variety of sources, preferred. • Experience in managing grants with numerous stakeholders, preferred.


SKILLS

Ability to communicate AKDN/AKF values and strategic priorities effectively to colleagues and partners. • Creativity and critical thinking. • Efficient project management and organizational skills. • Entrepreneurial, pro-active attitude with maturity and well-developed interpersonal skills. • The ability to problem-solve, work independently, and multi-task in a fast-paced environment with numerous and competing deadlines. • Ability to handle complex relationships with colleagues, governance entities, and external stakeholders in a professional manner. • Excellent writing, speaking, and other English communication skills, with thoroughness and attention to detail; other language skills considered a plus. • Financial literacy including the ability to review detailed budgets and financial reports. • Strong computer skills, including Word, Excel, PowerPoint and Outlook, are essential.

BEHAVIORS AND ATTITUDES

Among AKF USA’s core values are respect for human dignity, compassion, selfreliance, tolerance and openness. The organization is interested in individuals whose behaviors reflect these values, who are dedicated to fulfilling the AKF USA mission, and who demonstrate integrity, honesty and are dedicated to serving humanity. In addition, the ideal candidate will be self-motivated and able to take initiative, communicate clearly, act with positive intent and encouragement towards others, and be flexible and responsive to new ideas and innovations.

About the Organization

ABOUT AGA KHAN FOUNDATION U.S.A. (AKF USA)

Established in 1981, AKF USA is a private, non-denominational, non-profit international development organization committed to alleviating poverty, hunger, disease and illiteracy, primarily in Africa and Asia. Aga Khan Foundation is an agency of the Aga Khan Development Network (www.akdn.org), a group of 10 private development agencies working to empower communities and individuals, often in disadvantaged circumstances, to improve living conditions and opportunities, especially in Africa and Asia.

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