Program Associate/Program Coordinator

  • Entry-level, Full-time staff position
  • Posted on 30 August 2019

Job Description

General Overview

The Pan American Development Foundation (PADF), a 501(c)(3) nonprofit organization, brings together many stakeholders to improve livelihoods, empower communities, strengthen civil society, support human rights, protect the environment and respond to natural disasters in Latin America and the Caribbean. Established by the Organization of American States in 1962, PADF has worked in every country in the region. In 2018 PADF reached more than 10.3 million people through sustainable development initiatives in Latin American and Caribbean countries.

Position Summary
Under the guidance of the Program Director, the Program Associate/Coordinator will provide technical support and management for projects in the Latin American and Caribbean (LAC) region from the DC office. The Program Associate/Coordinator will be responsible for day-to-day administration of one or more projects related to Democracy, Governance, and Human Rights; Environment and Disaster Resilience; and/or Education, Health, Nutrition, and Economic Opportunities. He or she will be expected to take initiative by troubleshooting problems and finding practical solutions in a fast-paced environment.

Major Duties and Responsibilities

  • Support general program and project management efforts including report writing, budget tracking, and monitoring and evaluation of program activities and outputs.
  • Assist with the review and analysis of documents and information received from partners and/or field teams.
  • Assist in the management of interns, temporary help, projects, and sub-projects; coordinating event and shipment logistics.
  • Maintain regular communication with program partners in Latin America.
  • Execute internal PADF program administrative procedures (for example: check requests and memoranda).
  • Assist in ensuring that all program documentation is current and complete
  • Help maintain program tracking documentation and databases
  • Support programs as needed with correspondence, research, and other tasks as assigned
  • Liaise with other program and administrative teams within the organization and contribute to the organization’s overall interdepartmental effectiveness
  • Support proposal development processes as needed
  • Travel to projects in Latin America and the Caribbean as required
  • Perform other duties as assigned


Education, Experience and Other Qualifications

  • BA/BS degree in international relations, political science, Spanish language, Latin American affairs, public policy, economics, or related field required. Master’s degree (or equivalent experience) preferred
  • Minimum of 1-3 years’ experience in international development, disaster management, democracy and human rights, or related field (can include high-level internships)
  • Experience with grant coordination, financial tracking, or monitoring and evaluation required
  • Experience managing relationships with international donors including the U.S. Government, bilateral donors, foundations, private sector, etc.
  • Excellent communication skills in both English and Spanish required; fully bilingual speaking abilities a plus; knowledge of French or Portuguese a plus
  • Exceptional writing skills to effectively create clear and concise reports, strategies, and/or proposals
  • Solid ability to multitask and work in a fast-paced environment
  • Strong interpersonal and outreach skills in facilitating communication with individuals from diverse cultures
  • Ability to work independently and as part of a team
  • Comfortable working in a fast-paced environment, ensuring that commitments and tasks are completed in a timely manner
  • Exhibit and support a positive attitude
  • Working knowledge of standard computer applications such as Microsoft Office (Word, Excel, Outlook and PowerPoint), as well as other database programs

About the Organization

Created in 1962 through a unique agreement between the Organization of American States (OAS) and the private sector; the Pan American Development Foundation is an independent, non-profit organization 501 (c)(3) that creates public-private partnerships to assist the least advantaged people in Latin America and the Caribbean. PADF engages community-based groups, non-governmental organizations (NGOs), municipal governments, and the private sector in the process of implementing appropriate solutions for sustainable development. Through these partnerships, we seek to achieve excellence and lasting programmatic impacts in creating economic opportunities, promoting social investments, strengthening communities and civil society, and responding to natural disasters. Mission Statement The mission of the Pan American Development Foundation is to increase opportunity for the disadvantaged in Latin America and the Caribbean. We seek to help people and communities achieve economic and social progress and respond to natural disasters and humanitarian crises. We do this through innovative partnerships with private, public, and nonprofit organizations in support of the priorities of the Organization of American States. Vision Statement "A Hemisphere of Opportunity for All" Values Statement We value: o Innovation and risk-taking to meet needs o Commitment to our mandate o Sustainable results o Excellence in service o Respect for all our partners and those we serve o Teamwork and open communication o Integrity and dependability with partners, donors, and beneficiaries o Accountability, transparency, and integrity in our operations o Commitment to personal and professional growth for employees to contribute to the mission

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