Program Coordinator

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Washington, DC, District of Columbia, United States
Apply by 14 June 2017
Entry-level , Full-time staff position
Posted on 17 May 2017

Job Description

The Maternal and Child Survival Program (MCSP) is the USAID/Bureau for Global Health’s flagship maternal, newborn and child health (MNCH) program. Implemented by Jhpiego in partnership with JSI, Save the Children, MACRO International, PATH, JHU/IIP, Broad Branch Associates, and PSI, MCSP addresses the barriers to accessing and using focused, evidence-based MNCH interventions from pre-pregnancy to age five. The Program is designed to achieve impact at scale by maximizing the contributions of each level of the health service—from the community to the national level. MCSP works with countries based on their individual needs and circumstances, while also contributing technical leadership at the global and regional levels. JSI leads MCSP’s work in child health, immunization, and pediatric HIV/AIDS and brings several decades of experience in health systems strengthening and MNCH to the program team.

The Program Coordinator (PC) will work under the supervision of the MCSP Senior Program Officer to support start-, implementation, and/or closeout of MCSP and other donor funded country programs. The PC is responsible for ensuring the smooth and efficient operation of the program by coordinating administrative, logistical, and technical support. The PC will also support the program team in technical planning, workplan development, information sharing and collection, and the preparation of reports, presentations, and other program materials. S/he supports the Senior Program Officer in tracking partner/sub-grantee/consultant deliverables; assists technical staff to implement and monitor activities; and provides other needed operational support to ensure that quality and timely assistance is provided to advance the program’s agenda. RESPONSIBILITIES Country program and finance management:
  • Assist program and technical officers in recruiting local staff, setting up field offices, and orienting field staff to JSI and MCSP systems;
  • Process monthly wire requests, vendor payments and expense reports;
  • Serve as primary point of contact with in country staff for field account processing, including reviewing documentation to ensure accuracy and working within the accounting system for timely submission of financial reports;
  • Analyze costs and track spending against approved budgets; Ensure regular communications with field offices and headquarters-level responsiveness to country needs;
  • Provide operational and administrative support to field teams, according to skills and experience.

Procurement:
  • Work with program and technical officers in preparing clear, well-written specifications for goods and services, including scopes of work for short-term technical assistance and contracted services (e.g., purchase orders, subcontracts, and vendor agreements);
  • As instructed by Finance Manager (FM), obtain bids and process purchase orders;
  • Arrange for shipping of supplies and equipment; and assist FM in monitoring progress and performance of purchase order and vendor agreements.

Reporting:
  • Assist in the preparation of reports, presentations, and technical papers, including tracking deadlines for reporting to ensure timely, quality reports.

Consultants:
  • Contact candidates to determine availability and collect CVs, salary histories and references; perform reference checks; document decisions leading to consultant selection;
  • Prepare contracts and travel packets;
  • Monitor technical deliverables and expense reports to ensure their timely and full completion;
  • Process consultant advances and payment requests; and Provide other support needed to ensure the SOW is completed successfully.

Travel:
  • Make flight and hotel bookings for staff and consultants; manage visa processing; coordinate USAID travel approval requests;
  • Purchase insurance for travelers as needed;
  • Work with travelers to copyedit, format, and process their trip reports and expense reports.

Meetings:
  • Assist with meeting logistics, including scheduling, preparing agendas, sending appointments, taking and circulating notes (including in French), and following up on action items after meetings.

Files:
  • Maintain print and electronic operating files, such as topical and chronological files, partner-related files, technical reports, contract deliverables, and others as required;
  • Ensure document version control and strong records management.

Knowledge management:
  • Maintain shared network drives and MCSP and JSI Intranets, archiving all key program documentation including (but not limited to): job descriptions, work plans, budgets, strategy documents, and progress and financial reports;
  • Work with communications staff to disseminate blogs and success stories through external MCSP and JSI websites and other communication channels.

About the Organization

The Maternal and Child Survival Program (MCSP) is a global U.S. Agency for International Development (USAID) cooperative agreement to introduce and support high-impact health interventions in 24 priority countries with the ultimate goal of ending preventable maternal and child deaths (EPCMD) within a generation. MCSP is implemented by Jhpiego in partnership with John Snow, Inc. (JSI), Save the Children, ICF International, Results for Development, PATH, PSI, and CORE Group. To achieve the goals of EPCMD, MCSP engages governments, policymakers, private sector leaders, health care providers, civil society, faith-based organizations and communities in adopting and accelerating proven approaches to address the major causes of maternal, newborn and child mortality and to improve the quality of health services from household to hospital.

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