Program Coordinator

  • Entry-level, Full-time staff position
  • Posted on 6 January 2021

Job Description

Program Coordinator Position

Under the guidance of the Program Manager, the Program Coordinator will provide technical, financial, and administrative management for projects in the Latin American and Caribbean (LAC) region. Based in PADF’s Washington, DC headquarters office, the Program Coordinator will be responsible for day-to-day administration of one or more projects that span across multiple thematic areas, including but not limited to citizen security, justice sector reform, community development, human rights, support to migrants, agriculture, water and sanitation and education. He or she will be expected to take initiative by troubleshooting problems and finding practical solutions in a fast-paced environment.


· Support general program management efforts, including report writing, and budget tracking of program activities and outputs.

· Assist with the review and analysis of documents and information received from partners and/or field teams.

· Assist in the supervision of interns, temporary help and management of projects, and sub-projects.

· Liaise with other program, finance and administrative teams within the organization and contribute to the organization’s overall interdepartmental effectiveness.

· Manage internal PADF program administrative procedures; ensure compliance with PADF policies and procedures.

· Assist in ensuring that all program documentation is current and complete.

· Maintain program tracking documentation and databases.

· Support projects as needed with correspondence, research, and other tasks as assigned.

· Assist to actively track sub-partners’ performance, provide feedback, guidance and assistance as needed to ensure proper program implementation.

· Support proposal development processes as needed.

· Travel to projects in Latin America and the Caribbean as required.

· Perform other duties as assigned.


· Demonstrates openness to change and ability to manage complexities.

· Superior file management and numerical skills.

· Ability to communicate effectively with participants from a range of education levels and disciplinary backgrounds.

· Ability to think clearly and analytically.

· Ability to plan own work, setting priorities and complete it under pressure or when faced with competing demands.

· Committed to a facilitating working environment.

· Strong organization skills and attention to detail.

· Excellent time management skills.

· Commitment to program excellence.

· Commitment to confidentiality.

· Ability to efficiently manage multiple projects simultaneously.

· Strong analytic skills and ability to respond quickly and efficiently to requests.

Personal Characteristics

· Superior interpersonal skills and ability to interact with staff in Washington D.C. and in the field, as well PADF partners.

· Flexible in a fast-paced environment.

· Ability to work with multi-disciplinary team.

· Willingness to learn from others.

· Ability to work independently and as part of a team.

· Ability to maintain and support a positive work environment.

Required Qualifications

· BA/BS degree in international relations, political science, public policy, economics, or related field required. Master’s degree (or equivalent experience) strongly preferred.

· Minimum of 2 years experience in international development, disaster management, democracy and human rights, or related field (or at least 3 years without a Master’s degree).

· Experience with grant coordination, financial tracking, or monitoring and evaluation required.

· Experience managing relationships with international donors including the U.S. Government, bilateral donors, foundations, etc.

· Excellent communication skills in both English and Spanish required; French is a plus.

· Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.

· Experience in working with local communities, civil society partners, and governments officials is highly desired, experience with Caribbean countries is a plus.

· Solid ability to multitask and work in a fast-paced environment.

· Strong interpersonal and communications skills and ability to interact with individuals from diverse cultures.

· Working knowledge of standard computer applications such as Microsoft Office (Word, Excel, Outlook and PowerPoint).

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962.

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Benefits. PADF offers a very competitive benefits package that includes:

· Best in the industry insurance coverage, including medical, dental, vision (also covering domestic partners), life and accidental death and dismemberment and disability

· 10% contribution of base salary to 403(b) retirement account after one year of service, and opportunity for your own tax-advantaged savings on your hire date

· Flexible spending account to apply pre-tax income to health or dependents care expenses

· Generous time-off benefits, including holiday, vacation, personal, and sick days. Office closed for holiday break

· Parking or metro transit subsidy

· Tuition assistance and professional development opportunities

· Employees assistance and referral programs

· Select OAS benefits, including membership to the OAS Staff Federal Credit Union

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.

When applying for this position, please include a cover letter and compensation requirements.

Equal Opportunity Employer Minorities/Women/Vets/Disabled

About the Organization

About PADF

The Pan American Development Foundation (PADF) seeks to create a just, peaceful, and prosperous hemisphere where every person has the opportunity to thrive. We work with vulnerable people across the hemisphere to tackle some of our region’s greatest development challenges. We partner with, empower, and enable civil society, governments, and the private sector for the greater good of the people of Latin America and the Caribbean (LAC).

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