Program Coordinator - Asia-Pacific

  • Entry-level, Full-time staff position
  • Posted on 9 December 2019

Job Description

Project Description: The Program Coordinator is the entry level position to program work at IFES, providing support to the program division. The Program Coordinator will provide administrative and programmatic support for current and developing programs. This position is for the Asia-Pacific department to support IFES’ programs in Southeast Asia. Job Responsibilities: MAJOR DUTIES AND RESPONSIBILITIES:
  • Assist with program work and other special projects for the division.
  • Contribute to analytical reports, project design and project evaluations.
  • Participate in budget development processes.
  • Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports.
  • Coordinate project implementation and monitoring.
  • Troubleshoot project problems. Identify and implement creative solutions.
  • Review/prepare/submit material for procurement including drafting RFP/RFQs, preparing selection packages, tracking existing contracts, etc.
  • Monitor/track pending IFES grant/contract actions and coordinates timely response.
  • Participate in proposal development and new initiative processes.
  • Assist with recruitment of field staff and consultants including preparing posting, collecting documents for hiring packages, etc.
  • Under the direction of the supervisor, provides training and some guidance to Program Associates and interns.
  • Assist with writing and reviewing of monthly/quarterly reports, writing program success stories, etc.
  • Participate in IFES’ knowledge management initiatives and other thought leadership efforts.
  • Attend meetings at request of supervisor to gather and share information with colleagues.
  • Other duties as assigned.
Qualifications:

POSITION REQUIREMENTS:

Education: Bachelor’s degree required in relevant field; Master’s degree preferred.

Experience: At least 2 years’ relevant experience in international development or related field.

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development required, with experience in program management. Familiarity with USAID and non-US based donor regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

Language Skills: English required.

Travel: Travel may be required

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

About the Organization

Vision: Our vision is a world in which strong democratic institutions empower citizens to have a voice in the way they are governed.

Mission: The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.

As the global leader in democracy promotion, we advance good governance and democratic rights by:

  • Providing technical assistance to election officials
  • Empowering the underrepresented to participate in the political process
  • Applying field-based research to improve the electoral cycle

Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

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