The Program Coordinator is based in PCI’s Washington, DC office and will support PCI’s health team, a one of four technical areas in the Technical Leadership and Support Team. The health portfolio includes integrated programming in sexual and reproductive health (SRH), adolescent health, maternal, newborn and child health (MNCH), nutrition, HIV/AIDS, and infectious disease. The Coordinator will be responsible for supporting the health team and the health portfolio, ensuring timely and effective coordination and communication within the HQ health team, between HQ and field teams, across technical teams and with colleagues in PCI’s San Diego office. The Coordinator monitors deadlines and tasks for the health team to ensure that the programs stay on track and organizes and manages project documents.
The Coordinator will also be responsible for coordinating donor reporting processes, program design and proposal development and research studies; drafting technical briefs and capacity statements; editing of programmatic materials; accessing and sharing of state-of-the-art resources and promising practices; and facilitation of organizational learning and capacity building. Applicants should have experience in at least one of the technical areas above, have technical writing skills, and be highly organized, detail-oriented, and pro-active.
Click here to read more about PCI’s health portfolio & strategy.
Key Duties & Responsibilities:
Internal Coordination & Communication
- Serve as principle backstop for health team staff and consultants and ensure activities are being carried out on time according to agreements and workplans;
- Facilitate regular, timely communication between HQ staff and between HQ and field staff;
- Organize and document all health team meetings and action items; facilitate action-item follow-up;
- Support senior staff with ongoing activities, including technical assistance, capacity building, and development;
- Gather quarterly updates from team members and field teams and consolidate for board report;
- Participate in PCI’s innovation efforts and in teams on innovation initiatives
- Participate in team meetings and facilitate sharing of information between programs to ensure technical integration and alignment;
- Electronically organize and manage all relevant Health team files including resources and project documents.
- Provide support to DC-based interns, e.g. manage schedules and assignments, as needed.
Support to Program and Technical Quality
- Support successful program start-up and implementation;
- Coordinate Project Support Team meetings with HQ and field teams, and liaise with other units as needed to ensure smooth functioning of teams;
- Support the technical quality of donor reports, publications or presentations through writing and/or editing and formatting;
- Coordinate timely completion and submission of donor reports, including by communicating and follow-up with field teams.
- Support development of state-of-the-art resources (technical, material, institutional and individual) for use in PCI’s programs;
- Organizing the sharing of information electronically, via workshops, tool kits, compilation documents, to support organizational learning and cross pollination of promising practices throughout the organization.
- Support team leaders in the development and submission of successful proposals through literature reviews, technical writing, and/or editing;
- Support project design and program planning, including coordinating the selection of appropriate methodologies for program implementation, learning, and monitoring and evaluation;
- Assist with developing, writing, editing, and formatting of marketing materials such as capacity statements, technical briefs, case studies, and conference abstracts.
- Other duties as assigned.
- Ensure that PCI is effectively represented by participating in events, conferences, workshops as requested; note-take and share out on key learnings/take-aways.
DC Office Support:
- This position will also belong to a cohort of coordinators supporting the DC Office on a rotating basis. The coordinator supports, maintains, improves and manages the D.C. Office.
- The primary responsibilities include overseeing general office/facilities matters, maintaining office supplies, administrative assistance to senior executives, and providing an array of assistance to the D.C. staff in the areas of: communications; networking; special events; travel and other logistics.
- S/he will also be the liaison between the International Office (IO) and the DC office on administrative and facilities tasks.
- The coordinator works with the Executive Assistant to ensure timely completion of special projects.
- Bachelor’s degree required, MPH or equivalent preferred;
- At least two years of relevant professional experience, including international public health programming;
- At least one year of relevant overseas work experience preferred, particularly with community-based health programming;
- Detail-oriented with excellent organizational skills, including proactiveness and follow through;
- A passion for the mission and values of PCI;
- Excellent communication and interpersonal skills, both written and verbal, including technical writing skills and ability to effectively communicate across cultures;
- Ability to manage multiple priorities effectively, comfortably and on time;
- Program development and grant writing experience preferred;
- Experience or familiarity with US government grant proposal preparation and regulations a plus;
- Ability to work independently and as part of a team;
- Experience with gender and/or women or girls’ empowerment programming preferred;
- Fluency in English required, proficiency in Spanish or French preferred;
- Computer literacy required; familiarity with all MS applications and spread sheet software required; statistical analysis ability a plus;
- Ability to travel internationally (5% - 10%).
Job LocationWashington, District of Columbia, United StatesPosition TypeFull-Time/Regular
About the Organization
PCI’s mission is to empower people to enhance health, end hunger and overcome hardship.
The most vulnerable people in the world will have the power to lift themselves out of poverty and to create vital, healthy lives for their families and communities now and for the future.
In 1961, a young doctor from San Diego volunteering at a Tijuana clinic saved the lives of two small children who were dying of pneumonia. This experience led Dr. James Turpin to found PCI and forever change the lives of millions of children and families around the world by providing health and hope to those most in need. Since then, the focus of the organization has remained true to its founder: PCI works in vulnerable communities to improve health and create long-term change by helping people help themselves. For 50 years, thousands of dedicated individuals and groups have worked to make this vision a reality.