Program Grants Assistant

Job Description

USAID’s Office of U.S. Foreign Disaster Assistance (USAID/OFDA), located in USAID’s Bureau for Democracy, Conflict, and Humanitarian Assistance, is the lead office for managing and providing U.S. Government emergency assistance overseas in response to natural disasters and complex emergencies. As part of USAID/OFDA Regional Teams based in Washington, D.C., Program/Grants Assistants (PGAs) provide administrative and operational support to facilitate their teams’ proposal-review and program-management efforts. Day-to-day work assignments and oversight are provided by USAID/OFDA Regional Team staff, with formal supervisory and evaluation functions performed by a Macfadden contract supervisor.

PGA duties include, but are not limited to:

• Conducting the initial processing of incoming proposals by:
  • Reviewing proposal submissions for required elements;
  • Performing initial data entry into USAID/OFDA’s award tracking system (Abacus);
  • Posting proposal submissions on USAID/OFDA’s intranet (Sharepoint) for review;
  • Updating Abacus and proposal trackers during proposal review; and
  • Assisting with award package preparation;
• Organizing and maintaining grant documentation, including grantee reports and correspondence;
• Assisting with award data quality control and following up on corrections as needed;
• Tracking grantee evaluation, monitoring, and reporting compliance;
• Reviewing and preparing post-award management documentation in support of the Agreement Officer Representative;
• Monitoring, tracking, and processing programmatic close-out actions;
• Maintaining activity calendars and team schedules;
• Organizing regular team meetings or calls, sending out reminders, and/or developing agendas;
• Attending meetings and events on behalf of the team in a note-taking or administrative support capacity; and
• Fulfilling additional administrative functions, as assigned.

Education, Experience, and Skills Requirements:

• Bachelor’s degree with minimum two years of professional/office experience, including internships, OR
• Master’s degree with minimum one year of professional/office experience, including internships.

Qualified PGA candidates should:

• Possess excellent judgment and reliability,
• Have strong attention to detail,
• Possess excellent oral and written communication skills,
• Be able to work under deadlines in a fast-paced and collaborative environment,
• Be flexible and adaptable to changing circumstances, and
• Be willing to go the extra mile.

U.S. Citizenship is required; selected candidate must be able to qualify for a government-sponsored security clearance.

Required Application Materials

• Resume
• Cover Letter

Please combine your resume and cover letter into one PDF or Word document and submit it through the online application system when prompted to upload a CV.

About the Organization

Macfadden is now part of PAE. Founded over 30 years ago, Macfadden has provided federal agencies with critical on-the-ground support to U.S. government humanitarian missions around the world as well as financial and IT system support. Through program management, human resources services, financial management systems support, information technology solutions, knowledge management, travel coordination and communications support, Macfadden enables effective U.S. government humanitarian response to international disasters. Macfadden’s workforce includes approximately 300 employees primarily located in the Washington, D.C. area.