Program Manager

  • Senior-level, Full-time staff position
  • Posted on 13 April 2021
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Job Description

Democracy International (DI) is seeking to hire a full-time Program Manager. As a member of the Program Management Team, this role will be based in DI’s home office in Bethesda, Maryland and will be primarily responsible for providing programmatic support to DI programs around the world. S/He may be expected to travel between 15 and 25% of their time, depending on program needs. We will only consider applicants who are based in the DMV area. Due to the ongoing global pandemic, work assignments are temporarily done remotely.

Essential Job Duties:
  • Lead at least one program management unit comprised of other program support staff to provide programmatic, administrative, and operational support for DI programs overseas;
  • Manage program budgets and cash flow by creating annual and monthly financial projections, tracking actual expenses, and approving field expense reports;
  • Work with field staff to ensure program compliance with client and DI policies and procedures;
  • Lead the integration of the CLA Framework in partnership with field team counterparts, including pause-and-reflect sessions and work planning;
  • With guidance and support from DI MEL Technical Specialists, develop, review, and implement successful MEL plans;
  • Serve as primary point of contact for client in home office;
  • Submit approval requests to client for travel, personnel, and subawards/contracts, as needed;
  • Liaise between country program staff and human resources on recruitment of expatriate personnel;
  • Approve purchasing plans, purchase requests, and vendor selections;
  • Review and contribute to internal reports, annual work plans, and quarterly and monthly reports, ensuring high quality;
  • Maintain sound relationships with counterparts in the field to ensure teams are adequately supported.

Secondary Responsibilities:
  • Support proposal development and budget preparation, as requested;
  • Provide surge support to other programs, as needed.

Required Skills and Qualifications:
  • Master’s degree in international relations, public policy, political science, or a related field;
  • Minimum of eight years of project support and oversight with increasing management responsibility;
  • Experience and interest developing, reviewing, and implementing Monitoring, Evaluation & Learning Plans required;
  • Supervisory experience;
  • Experience managing and supporting USAID-funded programs;
  • Highly organized and able to prioritize multiple tasks and meet dynamic client deadlines;
  • Knowledge and experience in democracy, governance, anti-corruption and/or international development;
  • Experience writing project proposals, work plans, and program reports;
  • Experience developing and managing budgets, and knowledge of basic budget and accounting procedures;
  • Strong interpersonal skills and cultural sensitivity to effectively interact with all staff, U.S. and foreign government personnel and members of donor organizations;
  • Experience living and working outside the U.S.;
  • Proficiency with MS Office;
  • Demonstrated ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender are essential requirements;
  • Ability to travel for work;
  • Fluency in English and excellent writing and communications skills; and
  • Authorized to work in the U.S.

Desired Skills and Qualifications:
  • Experience managing grants to non-US nongovernmental organizations.

Reporting and Supervision:
  • This position reports to the Deputy Director of Program Management.
  • Direct Program Reports may include: Program Management Officer, Program Management Assistant.
Environmental Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Moderate noise (i.e. business office with computers, phone, printers, and moderate traffic).
  • Ability to work in a confined office space/area.
  • Ability to sit and/or stand at a computer desk for an extended period of time.
  • Ability to travel on long plane flights across several time zones and at irregular hours.
Physical Requirements Required to Perform Essential Responsibilities:
While performing the duties of this job the employee is regularly required to;
  • Stand, sit; talk, hear, use of hands and fingers, and perform repetitive motions to operate a computer and telephone keyboard.
  • Reach, stoop, or kneel, to adjust computer and/or telephone equipment.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Hearing abilities required due to telephone.
  • Light to moderate lifting is possible.
  • Travel will require moderate lifting, sitting for extended periods of time, overnight flights across multiple time zones;
  • Regular, predictable attendance is required; as business demands dictate.
Application Process: Interested applicants should submit a cover letter, CV, and a writing sample. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. DI will only contact candidates of interest. Candidates must be authorized to work in the United States.

About the Organization

DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 70+ countries.

DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.

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