Program Manager, DRR- Sierra Leone

Freetown, Sierra Leone
Apply by 4 December 2017
Mid-level , Full-time staff position
Posted on 26 October 2017

Job Description

Job Summary:

The Freetown Urban Resilience in Recovery (FURR) Project Manager will assume responsibility of managing and contributing to high quality implementation and successful management of relationships with the project partners. Under the supervision and guidance of the DHOP, and supported by project staff, the FURR Project Manager will be responsible for overall management, implementation and monitoring and evaluation of project activities as per the project scope of work, results framework and M&E plan S/He will be providing technical support to implementing partners in all geographical areas as assigned by the grant/project. The Project Manager will lead the project team, and maintain relationships with other program staff in CRS Sierra Leone and government.

Specific Responsibilities:

Assessment and Project Design

* Conduct participatory, community based assessment for DRR activities with particular focus on Shelter and WASH

* Coordinate with the Shelter pillar members, DRR community and other stakeholders to decide on most effective intervention for CRS.

* Spearhead selection of project beneficiaries based on approved criteria and strategies.

* Ensure CRS programs follows “Do no Harm Principles”

Program Quality and Management

* Oversee all shelter, WASH and DRR activities as indicated in the project scope of work, successful implementation, MEAL, including here financial, programmatic, and staffing responsibilities, as agreed with CRS Sierra Leone.

* Serves as point person for the project, and provides strategic and technical leadership to CRS Sierra Leone and partners for all components of the project.

* Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices in Shelter, WASH and DRR programming.

* Create Detailed Implementation Plan (DIP) in accordance with the project strategy.

* Review and track progress on project implementation as well as on the utilization of project resources.

* Ensure an effective MEAL system is in place that is generating accurate data for decision making and reporting

* Oversee the work of project team during the preparatory works, assessments, technical requirements, selection of external entities in support of the grant/project and ensuring compliance with CRS agreements and with statutory and technical legislation issued by appropriate government authorities.

* Identify technical needs for CRS Sierra Leone and partners and take the lead in developing SOWs and follow up with potential TA from the region/external as appropriate.

* Prepare project activity report on a regular basis

* Promote strong linkages and exchange with other CRS Sierra Leone projects engaged in programming to ensure the sharing of best practices and expertise.

Partnership and Capacity Building

* Establish and maintain excellent collaborative working relationships with local partners.

* Manage relationships, negotiations and intensive communication efforts with partners in all phases of project implementation, facilitates coordination with partners, including knowledge management, learning and capacity building for partner staff.

* Promote the involvement of partners at all stages of the project cycle.

* Coordinate any support from the CRS Sierra Leone for ensuring strong communication with and support to partners.

Programmatic Reporting

* Ensure timely and quality preparation of donor project narrative reports, quarterly performance indicator tracking tables, baseline and final evaluation reports, as well as other reports needed/required by the local government, donors, the region or headquarters as per reporting schedule.

* Advise senior management about issues affecting project implementation, or key local issues affecting future grant/project developments.

Budgeting, Financial Planning and Compliance

* Ensure proper financial management systems are in place and followed in coordination with CRS Sierra Leone finance team.

* Ensure project management compliance with donor regulation.

* Ensure the review and timely submission of financial reports by partners working in close coordination with the finance team and other resource management staff in CRS Sierra Leone.

* In collaboration with HOP, HoOP and CR and the finance staff, review and analyze budget comparison reports and take necessary steps to ensure proper management and utilization of project budgets.

* Ensure that systems are in place for the management of equipment and local procurement activities in support to project successful implementation.

Representation, Coordination, and Communication

* Take part in regular team meetings, staff meetings, and program (technical) meetings with other implementing NGOs/Government agencies and institutions.

* Ensure systems are in place for the proper documentation of meetings and timely circulation of resulting information/outcomes.

* Help with the coordination of visits of CRS and partner staff as needed.

* Ensure CRS representation to local government authorities and Donors related to the project.

* Coordinate with other peers all activities in support of the project.

* Proactively seek donor interest and funding to scale up project activities

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

* Serves with Integrity

* Models Stewardship

* Cultivates Constructive Relationships

* Promotes Learning

(if applicable)**Add Competencies Relevant for the Specific Position:**

These are rooted in the mission, values, and principles of CRS and used by each program manager to fulfill his or her responsibilities and to achieve the desired results:

Supervisory Responsibilities (if none, state none):

Supervise and mentor project staff working on specific activities in Shelter, WASH and DRR.

* Ensure timely and quality adherence to CRS Performance Management System for all staff under his/her supervision.

* Preparation of employee job descriptions, performance plans and performance appraisals for projects officers/assistants that are engaged for specific clearly defined projects in coordination with other HOP and other program management.

* Ensure that CRS project staff have the equipment and logistical support needed to carry out their roles/responsibilities.

* Contribute to the planning and implementation of capacity building for grant/project based staff.

Key Working Relationships:

Internal: CR, CRS Sierra Leone based Program Managers, HOP, HoOP, Operations and Finance Departments, WARO staff; TA’s and ERT staff (as appropriate).

External: Local partner organizations; local and international organizations; municipal government officials and occasional contact with state government officials; partner organization, door representatives, community leaders and other local actors.

Required Qualifications and Experience:

  • Master degree in architecture, construction management, urban planning, engineering, water resource management or similar field; significant work experience in a directly related field will be considered in lieu of graduate degree.
  • Minimum of two years work experience in development and/or recovery programs
  • Proven previous experience in the management and implementation of DRR projects
  • Demonstrated experience in community mobilization, organization and mediation among local actors
  • Excellent writing and communication skills in English; additional experience in Krio is preferred
  • Strong cross-cultural skills and experience working with people from different ethnic/cultural backgrounds
  • Demonstrated capacities to establish and maintain strong, collaborative working relationships with government officials, local organizations, communities and other stakeholders
  • Proven ability to multi-task and meet deadlines
  • Must be able to work independently and represent CRS
  • Proficiency in computer applications (MS Word, Excel, PowerPoint)
  • Demonstrated strong ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, reporting, etc.
  • Ability to work independently, but also coordinate effectively as part of a team.
  • Ability to lead a multi-cultural team with a high level of respect for local culture.
  • Strong analytical and organizational skills.
  • Experience with capacity strengthening and partnership building.
  • Capacity to work closely with, understand, and support local Church partners.
  • Excellent written and spoken communication skills in English; Krio is preferred.
  • Strong written and spoken communication skills in local language.
  • Strong computer skills (MS Word, Excel, Outlook and Power Point).
  • Experience in working with grants funded by USG, UN Agencies preferred.
  • Knowledge of CRS and Sphere guidelines.

Ability and willingness to work and live in diverse, challenging and potentially unstable environment.

Required Foreign Language:

English

Krio

Required Travel:

none

Work Environment:

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Internal applicants are encouraged to apply within the first 10 days of posting.

(if applicable) NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.

EOE/M/F/D/V

About the Organization

About CRS:

CRS is a leading international relief and development agency with over 70 years of experience and programs in over 100 countries. CRS is committed to addressing root causes of poverty regardless of race, religion or creed and ensures our values inform our approach to programs, operations and human resource management. CRS is always looking for dedicated professionals who are values led and results driven.

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