Program Manager - MENA

United States
Apply by 21 November 2018
Entry-level , Full-time staff position
Posted on 22 October 2018

Job Description

Program Manager - MENA Location: *United States Division: Program Management Status: VA-Based Full Time Position Number: 18:216 Project Description:

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet IFES’ changing needs, at the sole discretion of management.

Job Responsibilities:

PRIMARY FUNCTION/PURPOSE:

The Program Manager is the first level management position at IFES providing management support to the program division. Specific duties will include development, technical, administrative and financial management support including briefings, covering when senior management is on travel and mentoring staff.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Manage execution and tactical delivery in support of project goals.

  • Participate in development of division’s strategic plan. Seek out business development opportunities for the division and manage development process, including proposal writing.

  • Lead discussion with Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators and share experience with regional teams.

  • Monitor and evaluate project progress and performance including reviewing deliverables and make recommendations where project activities may need to be adjusted based on M&E results.

  • Provide guidance in design, implementation, evaluation and overall management of project(s) including adherence to approved annual work plans and effectiveness of program activities.

  • Provide substantive contribution to knowledge management and thought leadership.

  • Alert division management of programmatic concerns, challenges and difficulties.

  • Ensure contractual compliance for department managed projects, including quality and timeliness of project deliverables.

  • Establish, maintain and develop relationship with peers, subordinates, funder community and consultants at large for the purpose of business development and information dissemination.

  • Direct staff in the timely drafting of reports and other materials and conduct final review of all project technical and narrative reports.

  • Oversee budgets preparation in collaboration with C&G and approve field project expenses as appropriate.

  • Oversee financial oversight of projects in collaboration and partnership with Finance Team.

  • Oversee recruiting, interviewing and hiring of domestic, field staff and consultants as needed, in consultation with Human Resources.

  • Monitor pending grant/contract actions and coordinate timely action and response.

  • Oversee timely procurement actions in consultation with Contracts and Grants.

  • Travel to field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships.

  • Provide professional developmental opportunities for junior Program staff, evaluate performance and provide feedback.

  • Other duties as assigned.

POSITION SCOPE:

Manage and/or perform technical or complex work, requiring ingenuity and capacity to evaluate and respond to new and changing issues. Contribute to program planning, development and fiscal management. Provide supervision to junior staff on IFES systems and procedures, quality of work, and skill building. Performance and outcomes are subject to senior management oversight.

DECISION MAKING/PROBLEM SOLVING:

Complex decision-making requiring in-depth analysis and consensus-building, subject to management review. Consult with stakeholders within and outside the organization; identify, propose and build consensus around best solutions. Provide substantive contribution to IFES tools, methodology and best practices. Authority to make decisions on issues of program design, delegations to junior staff and financial oversight for assigned projects.?

FISCAL RESPONSIBILITY:

Develop budget projections in collaboration with C&G and field based colleagues and independently manage allocated resources. Authority to investigate, negotiate and recommend purchases of materials, equipment and logistical arrangements. Strong knowledge of financial systems to ensure compliance. ?

RELATIONSHIPS:

Maintain collaborative working relationship with team members and other staff within the Programs Division. Partnerships require a high degree of diplomacy and judgment, with ability to address conflicts or difficulties in a constructive manner. Represent IFES with external contacts at professional and government levels.

SUPERVISION EXERCISED:

Supervise, monitor and coordinate the work of entry level and professional staff to ensure the achievement of program goals. Qualifications:

Education: Bachelor’s degree required in relevant field; Master’s degree in international relations, political science, international development preferred.

Experience:

At least 8 years’ relevant experience in international development or related field.Experience with budget management and oversight of single or multiple projects. Experience with managing teams.

Related Skills or Knowledge:

Experienced with Microsoft Excel, Word and PowerPoint required. Experience in proposal development required, with experience in program management and supervisory roles. Thorough familiarity with USAID and other international donor regulations and reporting requirements preferred. Detail-oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

LANGUAGE SKILLS:

English required. Proficiency in Arabic language a plus.

TRAVEL:

Travel up to 15% of time.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment, with occasional field travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

About the Organization

Vision: Our vision is a world in which strong democratic institutions empower citizens to have a voice in the way they are governed.

Mission: The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.

As the global leader in democracy promotion, we advance good governance and democratic rights by:

  • Providing technical assistance to election officials
  • Empowering the underrepresented to participate in the political process
  • Applying field-based research to improve the electoral cycle

Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.

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