Program Manager (Mid-Level)

Washington, D.C., District of Columbia, United States
Apply by 5 April 2018
Senior-level , Full-time staff position
Posted on 6 March 2018

Job Description

Macfadden is seeking a Program Manager supporting the United States Agency for International Development (USAID) Bureau for Management/ Management Services’ Rapid Staff Support Services (RS3). Reporting directly to the IDIQ Program Manager, the Program Manager is responsible for the preparation and management of budgets for all Task Orders under the USAID/DCHA IQC support contract. The PM is also responsible for client communications, facilities, inventory, and document compliance as well as management of supporting staff.

Key Responsibilities:

1. Ensure all financial information across Task Orders are up to date, prepare accurate projections, and manage any modifications required 2. Ensure all documentation for invoices and procurements are properly prepared, compliant and packaged 3. Inventory management and documentation 4. Oversee facilities management and staff 5. Maintain good communication and professional relationship with all colleagues and clients

Essential Functions:

Financial Management

  • Preparation, management and oversight of IQC and Task Order budgets
  • Coordinating contract mods, budget adjustments and task order planning with corporate contracts department
  • Responsible for the preparation of reports as required by Contracts; monthly financial status reports, quarterly accruals, etc.
  • Monitor burn rates of all IQC and Task Order budgets
  • Review of all invoices, review of supporting documentation for compliance and completeness. Ensures supporting documentation is properly packaged and filed.
  • Manage petty cash.
  • Responsible for managing vendors
  • Manages and tracks all procurement including competitive bid requests
  • Produces and tracks all Purchase Orders for all task orders, ensuring all procurement packets are complete and compliant
  • Manage and track inventory
  • Assist in the day-to-day operations of the contract, document compliance, and client support
  • Advises the Director and Deputy Director and other key members of senior management on financial planning, budgeting, cash flow, and policy matters
  • Maintain continuous lines of communication, keeping the Office Director and Deputy Director informed of all critical issues
  • Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results
  • Delegates tasks and communications to staff as needed
  • Works with Macfadden IDIQ Program Manager and AOR/COR to establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.
  • Editor-In-Chief of newsletter and other outreach products.
Other duties as required


  • Bachelor’s degree with 8 years of relevant experience
  • MS/MA/MB with 6 years of relevant experience
  • JD/ABD with 5 years of relevant experience
  • Ph.D. with 4 years of relevant experience
  • Less than BA with 10 years of relevant experience

Experience: Eight (8) years’ experience in managing in contracts, grants and team management. At least 8 years working in a similar role working directly with a government client. Familiarity with FAR, ADS, and other relevant regulations.

Required Skills: Excellent written and verbal skills good understanding of budgets and financial management with excellent attention to detail; proficient in Excel and other MS Office programs.

Preferred Skills: Proficiency in a foreign language. Experience with USAID. U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance. Active clearance highly preferred.

About the Organization

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for mission critical support in the areas of international disaster response, development and humanitarian assistance, compliance and monitoring support, information management, and systems engineering and integration.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 225 employees, Macfadden is headquartered in Silver Spring, Maryland with multiple client site operations worldwide.

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