Job DescriptionProject Description:
IFES is seeking a Program Officer to provide support to IFES’ work in Southeast Asia. Specific duties will include development, technical, administrative and financial management support and oversight.
• Engage regularly with Country Directors and local staff to implement projects.
• Achieve project requirements within budget, established time frame, standards of quality, and funder satisfaction.
• Assist with preparing budgets, review and approve field expense reports, wire requests, vendor and consultant payments etc.
• Responsible for critical review and reporting of project financials in partnership with Finance team. Track project activities in line with budget, forecasting and evaluation of burn rate.
• Establish, maintain, and develop productive working relationship with field staff, subordinates, consultants at large, and other departments within IFES HQ.
• Assist with program design, knowledge of IFES systems, tools for project implementation and monitoring.
• Work with Monitoring and Evaluation team to design/determine program indicators, assist with monitoring to ensure activities are meeting indicators.
• Contribute to knowledge management and thought leadership.
• Troubleshoot project problems, identify and implement creative solutions.
• Monitor pending IFES grant/contract actions and coordinate timely action and response.
• Travel to field office to assist with project activities as needed.
• Participate in proposal development/new initiative process.
• Encourage professional developmental of junior program staff. Evaluate performance of supervisee(s), and provide constructive feedback and proactive management. Provide feedback on project team and project performance.
• Support the process of designing and implementing subawards and monitor progress including reviewing deliverables. Work with Contracts and Grants to ensure timely acquisition and delivery of commodities.
• Contribute, coordinate and ensure the quality of monthly/quarterly reports.
• Provide input into annual workplans, PMPs, and other programmatic reports.
• Work with Contracts and Grants to ensure timely acquisition and delivery of services.
• Other duties as assigned.
Education: Bachelor’s degree required. Master’s Degree in international relations, political science, international development preferred.
Experience: Minimum of 4 years of overall work experience in the international development sector with NGO experience a plus. Previous experience in Asia highly preferred. Experience with budget management and oversight of large single project or multiple small projects. Supervisory experience a plus.
Related Skills or Knowledge: Experience with program design and project management. Knowledgeable on USAID, DFID, DFAT contracting regulations and procedures preferred. Familiarity with USAID and non-USG structures and personnel as well as other international donors. Proficiency with Microsoft Office and Excel required. Strong written and verbal communication skills are required.
Language Skills: English required.
Travel: Travel up to 10% of time.
Standard office work environment, with occasional field travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
About the Organization
Vision: Our vision is a world in which strong democratic institutions empower citizens to have a voice in the way they are governed.
Mission: The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.
As the global leader in democracy promotion, we advance good governance and democratic rights by:
- Providing technical assistance to election officials
- Empowering the underrepresented to participate in the political process
- Applying field-based research to improve the electoral cycle
Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.