Role & Responsibilities
The Programme Funding Manager has delegated responsibility for researching new funding sources, preparing specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination.
Multi-sector relief programme including: provision of Primary Health Care, Nutrition, Health and Hygiene Promotion, Water and Sanitation and NFI & Emergency Shelter distributions across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan.
Field based within any of the 10 states of South Sudan. Take a look at Medair’s work in South Sudan.
Initial Contract Details
Full time, minimum 24 months contract
Key Activity Areas
Donor Mapping & Donor Relations Management
- Keeping up-to-date with trends and analyse institutional donor funding opportunities for South Sudan and advise senior management on strategic funding decisions.
- Support the Country Director and Deputy Country Directors in developing and maintaining efficient donor relations with the in-country representatives of relevant funding partners (mainly institutional donor, some private donor organisations) in order to secure funding for the country programme.
- Maintain an overview of the country programme’s relationships with, and funding from Medair’s key institutional donors especially ECHO (European Commission Humanitarian Office), DFID (Department of International Development), USAID (Office of Foreign Disaster Assistance and BPRM), Swiss Development Cooperation / Swiss Solidarity, Pooled Funding (CHF) and UN agencies.
- Facilitate appropriate and timely information on all aspects of the country programme through regular written information documents, the organisation of meetings and project visits.
- Represent Medair at country-level meetings with donors, as required.
- Keeping up-to-date with all donor specific guidelines and timelines (humanitarian policy and practice) and train relevant colleagues on these guidelines.
- Manage the process of compiling donor proposals and reports in close cooperation with Project Coordinators, Project Managers, Technical Advisors and HQ-staff (Head of Country Programme and Finance Officer). Act as the focal point for maintaining online donor grant management systems.
- Ensure that Project Coordinators, Project Managers and Technical Advisors are aware of the final donor agreements and ensure programmatic compliance with donor contracts.
- Support the development of appropriate systems to ensure donor compliance, including financial and monitoring and evaluation systems.
- Monitor systematic, regular and transparent reporting on all programmatic activities and results.
- Monitor the project budget expenditure in collaboration with the field based finance manager and HQ staff, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe to advise senior management on the overall financial status of the country programme.
- Ensure timely communication with donors in case of significant programmatic or financial deviances from the submitted donor proposal.
- Ensuring that best practice is communicated, followed and shared in all aspects of grants management in programmes.
- Work with the Country Director, and Deputy Country Directors and HQ staff to develop and implement a relevant and sustainable country strategy.
- Support Project Managers together with the Sector Advisors and Project Coordinators in giving guidance on the project design process.
- Work with the Monitoring and Evaluation Manager, the relevant Sector Advisors and Project Managers to ensure the integration of beneficiary participation and accountability in programme activities.
- Support on internal reporting within the organisation as it facilitates overall country programme management.
- Responsible for project implementation to meet institutional donor requirements and in accordance with Medair, donor, country and international standards e.g. Sphere, CHS and WHO recommendations.
- Ensuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.
- Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.
- University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
Strong working knowledge of English (spoken and written).
Experience / Competencies
- At least 1 year’s post-qualification experience in a complex humanitarian emergency.
- Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors.
- Numerate and able to understand and work with project budgets, financial reports and financial management systems.
- M&E experience; experience of maintaining grant management systems
- Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols desirable.
- Team-player with good inter-personal skills
- Problem solver, dynamic and mature.
Profiles sought for Internationally Recruited Staff (IRS) roles in the field
- Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers).
- Professionals with less than 12 months relevant relief or development experience (New Relief Workers).
- Experienced professionals in a relevant Medair sector of expertise.
- Overseas intercultural experience.
- Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts.
- Personal qualities
- Able to live and work in a multicultural team under difficult conditions.
- Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit.
- Single or married (with no children under 18). If married, your spouse must also apply.
- Final selection.
- All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.
Benefits Package provided to all Internationally Recruited Staff (IRS)
- Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing.
- Security training for those going to insecure environments.
- Accommodation, food, and transportation in-country.
- Return flights to and from the country programme (one return flight for every year of service).
- Rest and recuperation (R&R) leave (including travel, accommodation, and food).
- Annual leave.
- Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing.
- Disability insurance.
Specific benefits for Experienced Relief Workers (IRS)
(Applicants with 12 months or more relevant relief or development experience)
- A salary based upon the grade of the position and experience of the position-holder, starting from USD 1,700 per month.
- Contribution matching programme for retirement savings.
- Additional contract benefit allowance for those who commit to longer contracts.
- Highly subsidised contribution to Medair ROC travel and accommodation costs.
Specific benefits for New Relief Workers (IRS)
- (Applicants with less than 12 months relevant relief or development experience)
- USD 300 per month.
- As soon as 12 months relief work or its equivalent has been completed, a salary based upon the grade of the position, starting from USD 1,700 per month, and other experienced relief worker benefits.
- This is a field-based position and working and living conditions may be very different to that previously experienced.
Before you apply, please ensure you are fully aware of the:
Medair organisational values.
Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
Then to apply, go to the ”Current Vacancies” page then:
- apply for this vacancy (or another position that matches your profile), or
- apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
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About the Organization
Medair is a humanitarian organisation inspired by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure.