Programme Management Office Advisor

  • Senior-level, Full-time staff position
  • Posted on 10 December 2019

Job Description

Background Information - Myanmar

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

Background Information - Job-specific

Under the overall supervision of the Programme Director, this position is an integral part of the Programme Support Unit and reports to the Programme Suppoer Officer. UNOPS is the Principal Recipient managing the RAI2E grant (2018-2020), established by Global Fund in 2018, providing USD242million for malaria elmination activities in the Greater Mekong Subregion and USD154million for TB and HIV activities in Myanmar (2018-2020).

Functional Responsibilities

Summary of Key Functions

  • Lead and manage the reporting and budgeting teams
  • Ensure program financial information is compiled and maintained in a strategically relevant manner to inform funding decisions
  • Optimize the use of existing databases and financial information systems to respond to queries on the Fund’s status
  • Ownership of ad-hoc and regular internal and external stakeholder financial reporting requirements
  • Work closely with other Programme Support Units (PSU) as well as Programme and Procurement Units to enable a continuous flow of information, knowledge and best practice sharing;
  • Act as focal point on financial matters to the Global Fund Country Team.
  • Member of the Senior Management Team of ARHC.

Budget preparation and management

  • Lead the Budget team to ensure that budgets at all levels are prepared in cooperation with relevant programme teams as per The Global Fund Budgeting Guidelines and further instructions of the Country Team and submitted timely and accurately,
  • Ensure that the procurement forecast and quantifications are accurately incorporated into the budget as per The Global Fund requirements and UNOPS procurement policies,
  • Ensure proper budget management through robust controlling, planning and forecasting of financial resources in accordance with The Global Fund and UNOPS policies
  • Monitor expenditures against approved budgets at all levels; Monitor sub-recipients’ budget on a quarterly basis in terms of cash spent, savings and commitments,
  • Work closely with MMOC Head of Finance to ensure budget controls are adhered to and budgets are updated in UNOPS ERP immediately following donor approval.

Financial Reporting

  • Ensure timely and accurate submission of the required Global Fund reports, such as periodic Progress Update Reports, Annual Financial Report and other financial report in accordance with the established procedures,
  • Lead the reporting team, in order to ensure accuracy all financial reports generated from oneUNOPS and ensure that all donor reports are appropriately filled in,
  • Ensure the review of sub recipients’ financial reports at established reporting intervals; ensure pertaining financial data integrity and quality for reporting.
  • Ensure timely and accurate preparation of other reports as may be required (i.e National Programmes, Sub Recipients, PR Management Team).

Cash Management and Treasury

  • Timely review of cash position for the Programme to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
  • Ensure that payments are submitted in a timely manner in order to payments being effectuated in due time to suppliers, staff, sub-recipients and other entities relevant for the GFATM grants.
  • Ensure quality control of expenditures under the GFATM grants by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions.
  • Working closely with PR Procurement team to oversee the entire procurement from financial perspective and ensure that cash or cash equivalent is allocated timely and accurately. Prepare the projection of procurement settlement and request cash disbursements accordingly.
  • Coordinate closely with UNOPS Myanmar (MMOC) Managed Cash Flow Unit for budget and cash management and ensure timely settlement of advances.

Accounting

  • Working closely with MMOC Head of Finance and MMOC’s Finance team to keep up-to-date on the accounting matters and their effect on the programs.
  • Act as central resource and focal point advise the program on oneUNOPS ERP implementation and customization of financial output data.

Compliance

  • Keep up-to-date and ensure full compliance with The Global Fund policies and guidelines.
  • Develop and maintain appropriate tools, if needed, to facilitate the understanding of Global Fund Guidelines and Policies at all levels.
  • Proactively identify compliance issues and risk throughout the portfolios and provide guidance to the relevant stakeholders.
  • Liaise with internal and external auditors; prepare audit ToRs as per Global Fund guidance.
  • Ensure timely submission of annual audit reports.

Support to Capacity Building and Sub-Recipient management

  • Provide technical guidance on on-the-job training in the relevant field to ensure work standards are achieved, both in terms of quantity/quality of input/output processed.
  • Be responsible for knowledge sharing and lessons learned as well as best practices documentation of large and complex programme financial management in a UNOPS implementation framework; contribute to building a body of knowledge on fund management in UNOPS.
  • Provide technical guidance and support on developing and implementing training packages for sub-recipients and work closely with the program teams and Capacity Building Officers to identify weaknesses that need improvement at the sub-recipient.

Impact of Results

The key results have an impact on the PR efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNOPS credibility in use of financial resources.



Education/Experience/Language requirements

Education

  • Master’s degree in Finance or Business Administration is required.
  • Bachelor degree with additional two years of relevant experience may be accepted in lieu of the Master’s Degree.
  • Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA), Association of Chartered Accountants (ACCA), Chartered Financial Analyst (CFA) or Chartered Institute of Management Accountants (CIMA) is highly desirable.

Experience

  • Seven years of progressively responsible professional accounting experience with responsibility for complex project/programme accounting and preparation of financial statements, budget management and reporting, in a highly computerized environment.
  • Knowledge of UNOPS financial rules and regulations would be an asset.
  • Experience working in Asia is desirable.

Language Requirements

  • Fluency in written and spoken English is required. Knowledge of second UN working language desirable.
Contract type, level and duration
Contract type: ICA
Contract level: I-ICA 3
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Competencies
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Additional Considerations
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

About the Organization

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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