Programme Manager, IICA-3

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Jakarta, Indonesia
Apply by 24 June 2018
Senior-level , Long-term consulting assignment
Posted on 12 June 2018

Job Description

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Background Information - Job-specific

Thailand Operational Hub (THOH)


THOH is a UNOPS business unit under the UNOPS Asia Regional Office and it was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific.

The Hub comprises three main portfolios –THOH Thailand, THOH Indonesia and THOH Pacific and provides a wide range of services including Project Management, Transactional HR, Financial, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors. Most of THOH projects are implemented in South East Asia and the Pacific.

THOH is hiring for the position of Programme Manager under its Indonesia office. Reporting to the Country and BRG Fund Manager, who provides general guidance and supervision, the Programme Manager is responsible for programme development planning and preparation and for managing all stages of programming to achieve results in the area/s of responsibility under the THOH Indonesia office, with the exception of the BRG Fund/Programme. The incumbent also manages GAMBUT project in the capacity of Project Manager and may be assigned as Project Manager for other projects.

The role contributes, as part of the Country team, to the development and implementation of strategies to enhance the competencies and position of UNOPS in sustainable project management and services to partners, stakeholders and UN system partners.

Functional Responsibilities

Summary of Key Functions

  • Programme implementation and oversight
  • GAMBUT project management
  • Portfolio development and planning
  • People management
  • Partnership and networking
  • Service delivery and quality assurance
  • Knowledge management and innovation


Duties and Responsibilities

Under the general guidance and supervision of the Country and Fund Manager, the Programme Manager’s responsibilities include the following:

Programme implementation and oversight

  • Establish and execute the programme implementation plans for the programme in collaboration with partners, set objectives, performance measurements, standards and results expected to ensure timely and partner oriented services.
  • Monitor and supervise the timely and cost-effective implementation of the programme according to UNOPS goals and partner expectations, approved budget and full cost recovery.
    • Accept responsibility for project portfolio oversight as delegated by the Country and Fund Manager and through the role of Project Executive on Project Boards.
    • Mentor and assist Project Managers in planning, execution and delivery of allocated projects, ensuring incorporation of best practice project management processes.
    • Facilitate timely and accurate project tracking, analysis of outputs, and reporting.
    • Develop and implement the programme governance framework.

GAMBUT Project Management

  • Manage and supervise the GAMBUT project team to ensure effective implementation and achievement of expected results and goals
  • Ensure effective planning, budgeting and implementation of the project
  • Create and nurture relations with donors, implementing partners and clients
  • Support resource mobilization for expansion and extension of the GAMBUT project

Portfolio development and planning

  • Support the Country and Fund Manager to ensure the financial sustainability of the country programme and delivery of desired results, ensuring compliance with organizational strategies, rules, regulations and standards of performance.
  • Coordinate closely with partnerships and business development team to ensure portfolio growth and diversity in Indonesia.
  • Submit mandated reports and critical issues to the Country and Fund Manager and clients, to drive future process improvement and business development planning.
  • Analyse and keep abreast of political and development trends in the geographical area, to identify and propose to the Country and Fund Manager areas for UNOPS engagement and support based on country priorities, strategic areas of focus and comparative advantage.
  • Manage and oversee the preparation of programme documents (including business cases/strategies, policy briefs, programme plans and risk assessments).
  • Ensure the accurate and timely completion of programme/business recommendations for the review and approval of the Country and Fund Manager.
  • Consult and collaborate with internal and external colleagues and partners to ensure linkages, consistency, and harmonisation of approaches and compliance with guidelines, framework and standards of accountability, integrity and performance.
  • Plan and propose to the Country Manager required office and programme resources for assigned portfolio.
  • Determine pricing strategies based on UNOPS pricing policy and models to ensure an appropriate balance between revenue and development capacity within UN mandate and spirit.
  • Manage programme resources in accordance with UNOPS standards of ethics, integrity and accountability framework and financial sustainability.

People management

  • Plan, recruit, manage and develop programme personnel/technical experts with the skills and competencies needed to ensure optimum performance and encouraging the formation of diverse teams in term of gender and geography.
  • Promote teamwork, collaboration and diversity by providing timely guidance and supervision to the team to enable them to perform their duties responsibly, effectively and efficiently.
  • Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.

Partnership and networking

  • Build and strengthen strategic partnerships through active networking, advocacy and effective communication of UNOPS competencies in project service delivery and management.
  • Support the business development function by identifying and developing new business and partnership/customer opportunities.
  • Collaborate with the Partnerships and Business Development Officer to prepare proposals and partnership engagements.
  • Contribute to current and future growth plans for THOH, ensuring alignment with the UNOPS AR and corporate strategic plans.
  • As delegated by supervisor or hub leadership, re[present and/or deputize the Head of Office in Indonesia.

Service delivery and quality assurance

  • Establish and maintain appropriate arrangements for direct operational support for delivery of the programme, including leveraging regional or corporate support facilities whenever available.
  • Monitor and oversee programme/project implementation, review progress, assess constraints and take corrective action, ensuring early warning of risks to Country Manager and Head of THOH for action and/or intervention.
  • Take responsibility for financial decisions/exercise financial control to ensure the fiscal health/sustainability of the programme, including submitting financial reports to the Head of THOH.

Knowledge management and innovation

  • Contribute to the development and introduction of innovation to ensure UNOPS is continually incorporating best practice approaches.
  • Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.
  • Plan, implement and organise strategic capacity building of personnel, partners and stakeholders.
  • Perform any other duties as assigned.
Competencies
Develops and implements sustainable business strategies, thinks long term and ex… Education/Experience/Language requirements
Education:

  • Advanced university degree (Master’s or equivalent) in Project Management, Social Sciences, Administration, Economics, Development Studies or other related field is required.
  • A relevant first university degree (bachelor’s or equivalent) in combination with two (2) additional years of relevant experience may be accepted in lieu of an advanced university degree.

Experience:

  • A minimum of 7 years of progressively responsible experience in managing/leading/coordinating project implementation in a large international and/or corporate organization.
  • At least 2 years of experience at an international level is required.
  • Experience in project management required.
  • Experience as programme manager a distinctive advantage.
  • Minimum 2 years in managing people as a direct supervisor required.
  • Some experience in the UN system organizations is desirable.
  • Experience managing an office is desirable.

Language:

  • Fluency in English is required. Knowledge of Bahasa Indonesia an added advantage.

Certification:

  • PRINCE2 Practitioner certification is desired.


Contract type, level and duration
Contract type: International ICA
Contract level: IICA-3
Contract duration: 1 year, with possibility of extension subject to budget and performance.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.


Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types


Qualified female candidates are strongly encouraged to apply.



It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

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