Job Title/Grade: Project Accountant (7)/Senior Project Accountant (8)
Reports to: Senior Manager, Project Accounting
Department: USG Finance and Operations
Date: September 13, 2019
Function of the Position:
This is a full –time, professional billing position responsible for the billing of Time and Materials (T&M), Cost Plus Fixed Fee (CPFF) and Fixed Price (FP) Contracts of a portfolio of government and commercial contracts. The person in this role will be responsible for generating invoices within tight deadlines. The incumbent will perform detailed reviews and confirm that the information on the invoice is accurate based on applicable indirect rates and the contract requirements. Also, the Project Accountant will provide continuous maintenance of the project portfolio to ensure the project setup is in compliance with the contract(s). Additionally, the person in this role will update billing rules and project information as needed based on contract modifications.
Roles and Responsibilities (the percentages below are notional and may change due to evolving business needs):
- Billing for T&M, CPFF, and FP Contracts (50%)
Import cost from DAI field offices each month and verify the accuracy of the cash account’s beginning and ending balances. Resolve the rejection transactions based on the allowable, allocate and reasonable cost concepts.
Ability to interpret Government Contract’s billing requirements. Have a full understanding of the application of indirect rates. Contract knowledge of the different contracts’ types, such as CPFF, T&M and FP. Confirm funding and bill rates based on contract and contract modifications. Effectively communicate with Project teams and Chief of Party, regarding contact and billing issues. Prepare final invoice package containing draft and final invoices for all billable projects. Send electronica invoices to client and save a copy in file. Research unbilled issues to optimize the billing for the billing period. Prepares negotiated indirect cost rate agreement (NICRA) invoices as needed. Coordinate with Account Payables team to resolve cost issues related to billing.
- Administration of Billing Functions (30%)
Maintain projects including budget and funding change, bill rate and cap rate change, review indirect cost rate, contract modifications (mods), invoices, and other correspondence relating to project. Track invoice payments and short payments of the invoices. Verify that contract mods have been updated in Oracle accurately.
- Customer Service (20%)
Respond to and researche Project Management questions regarding cost and indirect rates, bill rates, funding etc. Provide guidance to field and HO staff regarding policies and procedures.
Additional responsibilities may be assigned.
- Grade 7: 4 years relevant experience and a Bachelor’s degree or 2 years relevant experience and a Master’s degree.
- Grade 8: 5 years relevant experience and a Bachelor’s degree or 3 years relevant experience and a Master’s degree.
- Knowledge of and experience in Government contract billing.
- Demonstrated ability to work with minimal guidance, prioritize and multitask.
- Ability to complete multiple tasks under tight deadlines effectively.
- Excellent communication skills (both oral and written). Excellent interpersonal skills. Ability to interact and work with all levels of the organization.
- Keen organizational skills, flexible to change and demonstrated natural instinct for cooperative communication.
Equivalent combination of education and experience will be considered.
- Experience working with USAID contracts.
- Knowledge and experience with Oracle accounting package are a plus.
- Experience with financial job cost accounting systems.
Supervisory Requirements: None
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
About the Organization
DAI is an international development companywith corporate offices in the United States, the United Kingdom, Belgium, and Nigeria, and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Named one of the world’s top 40 international development innovators, DAI has delivered transformational development results in more than 150 countries for clients including development agencies, international lending institutions, private corporations and philanthropies, and national governments.