Project Coordinator, Neglected Tropical Diseases

  • Mid-level
  • Posted on 9 May 2019

Job Description

RTI International is seeking qualified Project Coordinator, Neglected Tropical Diseases applicants for the International Development Group’s (IDG’s) Global Health Division (GHD). GHD currently has a staff of over 400 and works in over 25 countries. GHD implements broad-based programs in infectious diseases –specifically NTDs, HIV, and Malaria; Integrated Health; and Health Systems Strengthening. The Project Coordinator will primarily support the newly awarded five-year Act to End NTDS | East Program (through 2023). This role may provide some support to other NTD projects in GHD’s program portfolio as needed.

The Project Coordinator will report to the Act | East Program Operations Manager. The position will be based in Research Triangle Park, NC or Washington, DC.

Country Implementation Support:
  • Provide administrative oversight and management support to the Act | East project field administration and operations in the areas of human resources, finance, grants management, procurement, and information technology.
  • Collaborate with Senior Managers, Project Managers, and COPs regarding significant events and potential concerns regarding contractual or budgetary risk.
  • Coordinate responses to requests for information from clients; request inputs from field offices and partners as necessary and prepare supporting documentation for submission.
  • Prepare routine expenditure forecasts for assigned countries; consult with field offices, partners, and Senior Managers and COPs, as needed, to prepare forecasts.

  • Oversee country-level budget and narrative development. Assist in the development of annual country-level work plan narratives and budgets.
  • Track and monitor technical deliverables/activities in relation to work plan targets (activities, indicators)
  • Collaborate with Project Managers, COPs and field staff to track actual costs of activities as part of project-related costing studies.
  • Monitor and lead correction process to ensure project documentation, deliverables and data are maintained consistently in accordance with policies and standards.
  • Manage and coordinate monthly review meetings for assigned countries and provide review documents to participants in advance.
  • Prepare and submit to RTI Contracts Officer requests for USAID approvals for changes to contractual requirements (e.g., waiver from Branding and Marking requirements)
  • Support arrangement and/or coordination of field visits for USAID and other partners (Pharma, drug donation orgs, etc), as well as RTI home office leaderships visits.
  • Perform other project duties as assigned.
  • Coordinate monthly, internal country implementation meetings.
  • Coordinate the management of consultant scopes of work, invoicing and payment process.
  • Support country teams in position description development, managing in-country hiring processes, as needed.
  • Liaise on Adverse Events Reporting between the country and relevant HQ functions.

Country-level Procurement Support and Capacity Building
  • Liaise with national program managers, drug donation programs and WHO to monitor procurement of donated and purchased drugs and diagnostic.
  • Provide technical assistance in procurement to field offices and subawardees, including procurement planning, forecasting, inventory, storage, and ensuring adherence to procurement policies and regulations.
  • Coordinate and track procurement requests, including attention to restricted commodities, among project prime awardee, subawardees, field offices, CEP-NTD procurement expert and RTI’s Global Supply Chain office.
  • May engage with Project Leadership in the definition and execution of project activities and development of plans and schedules.

Subaward Management
  • Coordinate the grants management process at the country level; prepare grant documentation as guided by Senior Grants Manager including but not limited to budgets, budget narratives, program descriptions, and negotiation memorandums for internal review and/or client approval.
  • Support Senior Manager in management of subawardee-managed country programs.
  • Under the direction of the relevant Senior Manager, collaborate with the Project Managers, COPs and RTI’s Global Supply Chain office to:
    • Request information from partners to assist RTI in making a selection (budget, timeline, proposed personnel, etc.)
    • Negotiate work plan and activity budgets with partners; obtain required internal approvals
    • Request modifications to subawards for new activities utilizing Global Supply Chain database
  • Serve as primary liaison with partner financial staff;
  • Track completion of required task orders and overall subaward deliverables
  • Track funding (at task level & overall subaward)
    • Initiate ceiling increases as necessary over the life of the subaward
  • Review invoices and submit for approval:
    • Assess the allowability of invoiced expenditures by subawardees, vendors and consultants based on USAID and RTI regulations and procedures
    • Reconcile the expenditures claimed by subawardees, vendors and consultants against the amount of funds disbursed to them
  • Track partner invoices in Excel spreadsheet
  • Review expenditure forecasts provided by partners
  • Travel to partner offices to monitor compliance with award terms and conditions and provide training on USAID rules and regulations as needed.

Cost Share
  • Review field office and partner contributions as well as backup documentation for adherence to regulatory requirements and RTI policy; and submit documentation to IDG Financial Analyst for recording.
  • Provide routine updates to cost share progress to RTI senior management.

Qualifications Education and Experience:
  • Bachelor’s degree with at least 6 years’ experience (minimum 3 years’ experience considered with a Masters) in business, public administration, social science, or international development preferred;
  • 3-4 years of recent professional experience working on USG-funded grants, contracts or cooperative agreements;
  • Familiarity with CFR, ADS and OMB Circulars;
  • Experience supporting financial, grants, or contractual management for more than one project is preferred;
  • Successful experience in direct support of project operations and administration on the USAID-funded ENVISION Project is required.
  • Experience in procurement, particularly for USAID-funded projects;
  • Experience having worked on international assignments in developing countries.

Knowledge Skills and Abilities:
  • Flexibility and capable of handling and appropriately prioritizing multiple tasks in a fast-paced environment;
  • Demonstrated capacity to work well both independently and collaboratively within teams;
  • Ability to interact effectively and positively with all levels of internal and external clients and colleagues;
  • Strong written and verbal communications skills in English and excellent attention to detail;
  • Critical thinker, able to identify issues and opportunities, provide solutions and reach consensus with multiple stakeholders;
  • Ability to communicate respectfully in a multi-cultural environment;
  • An understanding of development issues and potential challenges when operating in developing country contexts will be an asset;
  • Fluency in foreign language (e.g. French, Swahili, Portuguese) is preferred.
  • Willingness and ability to travel frequently to countries in Africa and Asia.
  • Must be eligible to work in the U.S. without sponsorship.

About the Organization

IDG Global Health

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