RTI International is
seeking qualified Project Coordinator, Neglected Tropical Diseases
for the International Development Group’s (IDG’s) Global Health Division (GHD).
GHD currently has a staff of over 400 and works in over 25 countries. GHD
implements broad-based programs in infectious diseases –specifically NTDs,
HIV, and Malaria; Integrated Health; and Health Systems Strengthening. The
Project Coordinator will primarily support the newly awarded five-year Act to End NTDS | East Program (through 2023). This
role may provide some support to other NTD projects in GHD’s program portfolio
Project Coordinator will report to the Act | East Program Operations Manager. The position will be based in Research
Triangle Park, NC or Washington, DC.
Country Implementation Support:
Country-level Procurement Support and Capacity Building
- Provide administrative oversight and management
support to the Act | East project field administration and operations in the
areas of human resources, finance, grants management, procurement, and information
- Collaborate with Senior Managers, Project Managers, and COPs
regarding significant events and potential concerns regarding contractual or
- Coordinate responses to requests for information from clients; request
inputs from field offices and partners as necessary and prepare supporting
documentation for submission.
- Prepare routine expenditure
forecasts for assigned countries; consult with field offices, partners, and
Senior Managers and COPs, as needed, to prepare forecasts.
- Oversee country-level budget and narrative
development. Assist in the development of annual country-level work plan narratives
- Track and monitor technical deliverables/activities
in relation to work plan targets (activities, indicators)
- Collaborate with Project Managers, COPs and
field staff to track actual costs of activities as part of project-related
- Monitor and lead correction process to ensure
project documentation, deliverables and data are maintained consistently in
accordance with policies and standards.
- Manage and coordinate monthly review meetings
for assigned countries and provide review documents to participants in advance.
- Prepare and submit to RTI Contracts Officer
requests for USAID approvals for changes to contractual requirements (e.g.,
waiver from Branding and Marking requirements)
- Support arrangement and/or coordination of
field visits for USAID and other partners (Pharma, drug donation orgs, etc), as
well as RTI home office leaderships visits.
- Perform other project duties as assigned.
- Coordinate monthly, internal country
- Coordinate the management of consultant
scopes of work, invoicing and payment process.
- Support country teams in position description
development, managing in-country hiring processes, as needed.
- Liaise on Adverse Events Reporting between
the country and relevant HQ functions.
- Liaise with national program managers, drug
donation programs and WHO to monitor procurement of donated and purchased drugs
- Provide technical assistance in procurement
to field offices and subawardees, including procurement planning, forecasting,
inventory, storage, and ensuring adherence to procurement policies and
- Coordinate and track procurement requests,
including attention to restricted commodities, among project prime awardee,
subawardees, field offices, CEP-NTD procurement expert and RTI’s Global Supply
- May engage with Project Leadership in the
definition and execution of project activities and development of plans and
- Coordinate the grants management process at
the country level; prepare grant documentation as guided by Senior Grants
Manager including but not limited to budgets, budget narratives, program
descriptions, and negotiation memorandums for internal review and/or client
- Support Senior Manager in management of
subawardee-managed country programs.
- Under the direction of the relevant Senior
Manager, collaborate with the Project Managers, COPs and RTI’s Global Supply
Chain office to:
- Request information from partners to assist
RTI in making a selection (budget, timeline, proposed personnel, etc.)
- Negotiate work plan and activity budgets with
partners; obtain required internal approvals
- Request modifications to subawards for new
activities utilizing Global Supply Chain database
- Serve as primary liaison with partner financial staff;
- Track completion of required task orders and
overall subaward deliverables
- Track funding (at task level & overall
- Initiate ceiling increases as necessary over
the life of the subaward
- Review invoices and submit for approval:
- Assess the allowability of invoiced
expenditures by subawardees, vendors and consultants based on USAID and RTI
regulations and procedures
- Reconcile the expenditures claimed by
subawardees, vendors and consultants against the amount of funds disbursed to
- Track partner invoices in Excel spreadsheet
- Review expenditure forecasts provided by partners
- Travel to partner offices to monitor
compliance with award terms and conditions and provide training on USAID rules
and regulations as needed.
Education and Experience
- Review field office and partner contributions
as well as backup documentation for adherence to regulatory requirements and
RTI policy; and submit documentation to IDG Financial Analyst for recording.
- Provide routine updates to cost share
progress to RTI senior management.
Knowledge Skills and Abilities:
- Bachelor’s degree with at least 6 years’
experience (minimum 3 years’ experience considered with a Masters) in business,
public administration, social science, or international development preferred;
- 3-4 years of recent professional experience
working on USG-funded grants, contracts or cooperative agreements;
- Familiarity with CFR, ADS and OMB Circulars;
- Experience supporting financial, grants, or
contractual management for more than one project is preferred;
- Successful experience in direct support of
project operations and administration on the USAID-funded ENVISION Project is
- Experience in procurement, particularly for
- Experience having worked on international assignments
in developing countries.
- Flexibility and capable of handling and
appropriately prioritizing multiple tasks in a fast-paced environment;
- Demonstrated capacity to work well both
independently and collaboratively within teams;
- Ability to interact effectively and
positively with all levels of internal and external clients and colleagues;
- Strong written and verbal communications
skills in English and excellent attention to detail;
- Critical thinker, able to identify issues and
opportunities, provide solutions and reach consensus with multiple
- Ability to communicate respectfully in a
- An understanding of development issues and
potential challenges when operating in developing country contexts will be an
- Fluency in foreign language (e.g. French,
Swahili, Portuguese) is preferred.
- Willingness and ability to travel frequently
to countries in Africa and Asia.
- Must be eligible to work in the U.S. without