Project Finance & Administration Director (Sr. Finance Manager II)

Washington, D.C., District of Columbia, United States | Baltimore, Maryland, United States
Apply by 13 December 2018
Mid-level
Posted on 9 December 2018

Job Description

Jhpiego seeks a Project Finance and Administration Director (Sr. Finance Manager II) to provide leadership in overseeing the financial and administrative management and contractual aspects for an upcoming USAID project to address prevention care and treatment gaps across the clinical cascade, with a focus on services for key populations, men, women, and families through technical assistance (TA) extension and field support; strengthening local response to the epidemic. The project will operate over a five-year period.

The Project F&A Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects, including start-up, implementation and control, monitoring and evaluation, and close-out functions. The Project F&A Director will ensure accurate financial, contractual, and administrative reporting to the management team and to agencies external to Jhpiego. The Project F&A Director will also ensure that the financial reports are compatible with standard Jhpiego accounting practices and follow Jhpiego and USAID rules and regulations.

Work closely with the Global Programs Finance Unit’s leadership to ensure that resources are appropriately allocated and tracked (including earmarks) and that expenditures are in line with available funding. Provide capacity building, coaching and mentoring of junior finance staff and local partners by developing learning activities and materials to support capacity building. Contribute to staff orientation and technical updates to ensure staff possess excellent knowledge of technical area and approaches.

This position is contingent upon award from USAID.

Responsibilities
  • Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency
  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
  • Ensure that Jhpiego human resources and administrative procedures are in place for project
  • Manage project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
  • Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
  • Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
  • Contribute to developing work plans and annual budgets for project activities and local office costs
  • Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
  • Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
  • Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions
Required Qualifications
  • Advanced degree in Business Administration, Public Administration, Finance, Accounting or relevant field
  • Twelve (12) years of finance and administrative experience; 15 years preferred
  • At least eight years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting for large, complex, multi-year internal health sector projects (approximately $10 million per year or more) with at least 3 years’ experience managing finances for HIV projects and/or global projects
  • At least eight years providing financial planning and management, human resources and procurement for projects in sub-Saharan Africa and/or Asia.
  • Six or more years of senior-level work experience with USAID or other donor-funded projects
  • Previous direct supervisory experience of professional and support staff
  • Working knowledge of USG and PEPFAR cost principles, including USAID regulations, GAAP accounting rules and grants contract management
  • Demonstrated experience organizing resources and establishing priorities
  • At least 7 years subcontract or sub-agreement financial management experience, including building local partner financial management capacity and managing at least 10 sub-grants simultaneously
  • Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
  • Experience developing and/or implementing finance and accounting policies, procedures and systems
  • Excellent verbal, written, interpersonal, and presentation skills in English
  • Experience hiring and supervising personnel
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
  • Excellent general management skills particularly in facilitation, team building, and coordination
  • Ability to coach, mentor and develop financial and administrative capacity of project staff
  • In depth knowledge financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages
  • Field experience in developing countries
  • Effective communicator with ability to communicate organization’s direction and ability to motivate others with strong, honest leadership
  • Strong problem solving skills
  • Comfortable with a team approach to management and the ability to manage several major activities simultaneously
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
  • Ability to travel nationally and internationally up to 40% of the time
Preferred Qualifications
  • Proficiency in a second language (French, Portuguese or Spanish)

About the Organization

Jhpiego is an international, nonprofit health organization affiliated with The Johns Hopkins University. For more than 42 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego works with health experts, governments and community leaders to ensure high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care.

Jhpiego designs innovative, effective and low-cost health care solutions to ensure a level of care for women and their families. These practical, evidence-based interventions are breaking down barriers to high-quality health care for the world’s most vulnerable populations.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at: www.jobs-jhpeigo.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, references, and salary history.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

JHU is an Affirmative Action/Equal Opportunity Employer

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