The Finance/Contracts Analyst II is a member of the Access team working in partnership with Contract Management Services (CMS), Procurement/Purchasing and other FHI 360 units to efficiently operate and maintain a portfolio of sub-awards and consultant agreements to support program international exchange, teacher training, monitoring & evaluation and audit activities. He/she will be responsible for the entire contracting process from pre-award to close-out, including the development of scopes of work, sub-award solicitations, cost negotiations, preparation of sub-award packages, execution, monitoring and overall administration. The role will support ensuring full compliance with donor regulations and FHI 360 policies.
- Reviews and development sub-award Proposals, Quotations (RFA, RFP, RFQ) in collaboration with Finance Manager and Exchange’s team.
- Reviews and negotiates sub-award scopes of work and budgets in collaboration with Finance Manager and Exchange’s team.
- Assists Finance Manager in all activities related to the modification and close-out of sub-awards, coordinating closely with other FHI 360 units to ensure close-out protocol is followed.
- Works closely with FHI 360 CMS during submission and approval process for sub-award packages.
- Assists Finance Manager to manage cost-share reporting to ensure meeting targets and complying with requirements.
- Assists Finance Manager in developing RFPs and SOWs for external vendors to audit Access providers on the countries selected by the client.
- Assists Finance Manager to issue the audit contract. Reviews deliverables and prepares a summary of the findings for Access managers and client.
- Supports Finance Manager in the recruitment and hiring of consultants, including ensuring proper competition of positions and drafting consultant agreements based on scopes of work and budgets provided by client.
- Contributes to the development of procurement and grant management training and training materials for team members and project stakeholders.
- Assists Finance Manager with revenue projections and entry into FHI 360’s TM1 system.
- Supports Finance Manager with operating budget, as needed.
- Supports FHI 360 internal and external audit requests.
- Serves as the backup approver for the Finance Manager.
- Performs other duties as assigned.
Applied Knowledge & Skills:
- Advanced knowledge of USG rules and regulations required for assistance (cooperative agreements and grants).
- Strong and solid command of procedures requiring comprehensive knowledge of contracting principles.
- Proven skills in development of SOWs, negotiations, sub award management and procurement.
- Critical thinking and stronger analytical skills applied to successful completion of tasks.
- Previous experience in developing revenue projections and managing budgets required.
- Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated.
- Demonstrated ability to apply technology to facilitate procedures and achieve project goals and objectives.
- Adaptable to work environments in diverse cultural settings.
- Excellent oral and written communication skills.
- Must have attention to detail.
- Excellent organizational skills and strong ability to manage and meet multiple tasks.
- Ability to work independently and prioritize tasks.
- Read, write and speak English.
- Bachelor’s degree or International Equivalent in Business Administration, Finance, or Related Field.
- Typically requires 5-8 years’ professional work experience in finance and contracting position either in the Federal Government or a Non-governmental Organization (NGO).
- Advanced (above intermediate) knowledge of donor (USG) rules and regulations applicable to the project.
- Advanced understanding of contracting concepts and principles.
- Experience in managing budgets.
Typical Physical Demands:
- Typical office environment.
- Ability to sit and stand for extended periods of time.
- Ability to lift 5-50 lbs.
Technology to be Used:
- Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
About the Organization
About FHI 360: FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Financial Analyst