Project management unit associate, global health division

  • Entry-level, Full-time staff position
  • Posted on 16 August 2019

Job Description

Chemonics seeks a Project Management Associate to join its Global Health Division based in Arlington, VA and work on our diverse and worldwide portfolio which includes a global cooperative agreement with buy-ins and traditional USAID contracts spanning a wide range of health technical areas. We are looking for individuals who have a passion for making a difference in the lives of people around the world! We are looking for associate candidates with proven track record of versatility, leadership, attention to detail, and integrity in their work. Successful candidates will assist in monitoring project finances and budgeting, backstopping local personnel, subcontract management, client relations, and organizing project files. Additionally, successful candidates will have demonstrated interest in taking on a variety of new business development roles; ability to build and maintain successful relationships with internal and external parties; and a positive attitude. Responsibilities include:
  • Respond to questions from home and field offices regarding Chemonics and client policies and regulations
  • Liaise directly with the grants, procurement, core compliance, and other relevant support departments to ensure project compliance with rules, regulations, and corporate policy
  • Review project deliverables and reports for completeness and provide comments and technical input. Draft financial deliverables
  • Draft and complete project approval requests (e.g. change of key personnel, prime contract modifications, grant modifications, and no-cost extensions, etc.), subcontractor and grantee obligation and administrative modifications, procurement action requests, and delegations of authority for home and field office employees, and submit for approval
  • Lead new business recruitment efforts for expatriate and local staff, including sourcing candidates, conducting interviews, checking references, collecting employment verification documentation, deciding upon finalists, and negotiating salaries
  • Participate and serve as mentor on proposal teams in specific line roles including, but not limited to, past performance reviews, corporate capabilities, resume formatting, expatriate and local recruitment, coordinator, section writer, cost volume, and manage communications and agreements with potential and selected subcontractors
  • Travel to the field as a Chemonics representative to conduct information gathering regarding new business efforts, including meeting with the client and potential subcontractors and partners. Inform decision-making regarding strategy, subcontractors, and partners on proposal efforts
  • Lead monthly reforecasting for project budget; draft monthly budget and staffing memos; participate in corporate budgeting process as requested. Present budget to project leadership as requested
  • Provide review of monthly local expenses and draft invoices; provide final review of monthly locals package for approval
  • Draft and analyze subcontractor invoices and backup documentation. Draft subcontracts and subcontractor modifications; liaise closely with subcontractors on administrative and invoicing tasks and contractual management issues
  • Complete data entry of monthly project invoicing, subcontractor and consultant information, expense reports, and other types of data as requested
  • Provide travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals. Liaise with traveler to collect expense reports and required backup documentation. Provide initial review of expense reports for accuracy and completeness
  • Process monthly wire transfer requests by providing initial reviews to ensure completeness and accuracy, submitting final wire transfer request package for approval
  • Draft and post project recruitment advertisements and scopes of work, track applicant resumes, schedule and conduct phone screens, collect biodatas and backup documentation, collect and conduct reference checks, make recommendations for interviews, and maintain recruitment files
  • Draft and submit employment agreements, collect necessary backup documentation, and submit PIN requests and other required forms to Human Resources
  • Facilitate repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects in coordination with relevant support divisions
  • May supervise project archivist; mentor and train staff in project management of contract administration, as requested
  • Schedule and lead meetings as appropriate, prepare meeting agendas, capture and share notes, and track project communications
  • Maintain paper and electronic files for the project in the home office
  • Contribute to technical practice(s) as appropriate
  • Serve as acting project management unit manager as necessary
  • Perform other duties as required
  • Bachelor’s degree or equivalent work experience required, Master’s preferred; degree and background in public health or international development strongly preferred
  • Minimum two years of relevant administrative or professional work experience
  • Demonstrated ability to communicate clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
  • Demonstrated ability to handle routine administrative tasks and operational issues
  • Ability to multitask with strong attention to detail, organization, and time management with minimum oversight
  • Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives.
  • Demonstrated ability to mentor others
  • Excellent customer service and interpersonal skills
  • Ability to work independently and as part of a team
  • Demonstrated resourcefulness in problem solving and initiative to learn new skills
  • Strong knowledge of MS Office applications
  • Willingness to travel and work abroad in less developed countries for at least 4 to 8 weeks per year
  • Demonstrated leadership, versatility, and integrity
  • Proficiency in English and French required
Application Instructions: Please apply through our Career Center at by August 23rd, 2019. No telephone inquiries, please. Finalists will be contacted. Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

About the Organization

Owned entirely by employees, Chemonics is an ISO-9001 certified international development company. For more than 40 years, we have partnered with local and international organizations to promote social and economic change around the world.

The protection of your personal data is important to Chemonics. If you are located in the EU, please read our EU Recruiting Data Privacy Notice to learn how we process your personal data.

Similar Jobs