Project Manager

  • Mid-level, Long-term consulting assignment
  • Posted on 25 February 2021

Job Description

Background Information - Job-specific

The Central African Republic (CAR) is a highly fragile country with a history of recurrent con􀃓ict, the most recent of which took place in 2013 between multiple armed groups. The violence that followed the 2013 crisis greatly damaged public assets and infrastructure, disrupted service delivery, and further weakened the social fabric, and exacerbated people’s poverty and vulnerability to shocks. As a result, roughly one-quarter of the population was internally displaced or had to flee as refugees to neighboring countries. Forced displacement has disrupted livelihoods, depleted the assets of the poor, and put an additional strain on service delivery in areas of displacement.

Improvements in the security situation have resulted in the voluntary return of displaced populations, primarily in the northwest and southwest of the country. It is estimated that about 15 to 20 percent of the displaced population has returned spontaneously. However, the return of the displaced to the areas of origin remains fragile and dependent on the overall security situation. The reintegration of displaced populations and provision of social safety nets is a short-term priority and essential to the stabilization and economic revitalization of the country.

To this end, the World Bank is supporting the Government of CAR to increase access to basic services, and the establishment of social safety nets to communities affected by forced displacement. The project will be implemented through UNOPS including but not limited to the following towns: Bangui, Bambari and Paoua

The project adopts a multifaceted approach in support of communities affected by displacement in CAR and it entails 1) financial support to the most vulnerable households among displaced populations and the communities affected by COVID19 and the recent floods,; 2) Supporting the government of CAR in the training and capacity development of relevant ministerial bodies and entities on social safety nets and Cash transfer mechanisms.

For the purpose of execution of its project, UNOPS AFR CDOH CAR seeks to hire a Project Manager responsible for providing overall technical and programmatic support for the planning, implementation, management, monitoring of cash transfer activities and capacity building. S/he is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Functional Responsibilities
The Project Manager is responsible for providing overall technical and programmatic support for the planning, implementation, management, monitoring of cash transfer activities and capacity building. She/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:


1. Project Delivery and Performance
  • Develop, complete and update implementation plan(s)
  • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
  • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
  • Liaise closely with other UNOPS departments at the Country office level who have direct responsibilities for elements of the operational management of cash delivery to beneficiaries, e.g. Logistics, Finance, Procurement, MIS and Security.
  • Liaise closely with relevant government authorities, UN agencies and NGOs engaged in cash-based activities, keeping them fully informed of the status of UNOPS activities in this regard. Participate in national level dialogue with donors and other stakeholders on cash and vouchers and safety net programs in general.
  • Draw up plans for timely delivery of cash transfers in coordination with government, NGO and UN partners, donors, and commercially contracted companies, and monitor their implementation
  • Closely coordinate with the project’s M&E officer to ensure that relevant output and outcome indicators are systematically being collected and analyzed in a manner that will help the project determine efficiency and effectiveness.
  • Coordinate and support the training and capacity development of relevant ministerial bodies and entities on cash transfer mechanisms, compliance and best practices.
  • Ensure that by project end, the relevant government entity has the capacity and the technical know-how to plan and execute cash transfer programs independently from UNOPS.
  • Advise the Country Manager of any bottlenecks that may impede the timely delivery of any component of the project with recommendations of corrective actions.
  • Monitor project progress ensuring that activities are being executed properly and according to plan and timeline.
  • Identify, and anticipate in a timely manner, potential risks and issues and advise mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
  • Identify and report to the supervisor potential business opportunities for UNOPS


2 Procedures

  • Comply with all organizational policy and specifically the Project Management Manual
  • Prepare/adapt all relevant plans for approval by the Project Board.
  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
  • Ensure maintenance of the project files and lessons learned are recorded
  • Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage expenditures against the budget (based on accurate financial reports)
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
  • For project closure purposes, provide a formal handover of the project to the closure manager
  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3 Monitoring and reporting

  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
  • Maintain diaries and progress reports as required by the organization’s standard procedures.
  • Provide routine oversight and analysis of delivery data within the dashboard system.
  • Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span

4. Stakeholder engagement

  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
  • Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
  • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.

5 Quality Assurance
  • Work with internal stakeholders to ensure projects comply with audit requirements
  • Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
  • Coordinate quality reviews of project documents and deliverables
  • Provide quality control for management outputs (project documents, reports, etc.)

6 Knowledge management and innovation
  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
  • Research and logging of lessons learned throughout the project life span.
  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
7 Personnel Mangement
  • Lead and motivate the project management team
  • Ensure that behavioural expectations of team members are established
  • Ensure that performance reviews are conducted fairly, accurately and timely
  • Select, recruit and train team as required and take into account gender parity and diversity objectives.
  • Ensure safety and security for all project personnel and comply with UNDSS standards
  • Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.
Education
  • Masters degree or advanced degree in Project Management, Economics, International Affairs, Business Administration, Social Sciences, Development Studies or other relevant field is required.

  • Bachelor degree in Project Management, Economics, International Affairs, Business Administration, Social Sciences, Development Studies or other relevant field is required with additional 2 years relevant experience may be accepted in lieu of the Master’s degree.

Experience
  • A minimum of 5 years Project Management experience focusing on one of the following: cash transfer programming, monitoring and evaluation, quality assurance or other related area is required, preferably in the field.
  • Experience of national, bilateral or multilateral food assistance programmes, including experience with cash transfers and other social safety net programmes is an advantage.
  • Experience with Government, UN agencies, and NGOs is an asset.
  • Experience in designing and/or implementing cash-based humanitarian assistance programmes is an asset.
Languages
  • Fluency in French and English in both written and oral is required

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • Central African Republic is a Non Family Duty Station
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

NB: This VA is also open to Nationals of CAR, a CAR National selected will be contracted under a Local Individual Contractor Agreement (LICA 10)

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.

Recruitment/internship in UNOPS is contingent on the results of such checks.

About the Organization

La République centrafricaine (RCA) est un pays très fragile avec une histoire de conflits récurrents, la plus récente ayant eu lieu en 2013 entre plusieurs groupes armés. La violence qui a suivi la crise de 2013 a fortement endommagé les biens publics et les infrastructures, perturbé la prestation des services, affaibli davantage le tissu social et exacerbé la pauvreté et la vulnérabilité des populations aux chocs. En conséquence, environ un quart de la population était déplacé ou a dû fuir en tant que réfugié vers les pays voisins. Les déplacements forcés ont perturbé les moyens de subsistance, épuisé les biens des pauvres et mis une pression supplémentaire sur la prestation des services dans les zones de déplacement.

L'amélioration de la situation sécuritaire a suivi un retour volontaire des populations déplacées, principalement dans le nord-ouest et le sud-ouest du pays. Environ 15 à 20% de la population déplacée est revenue spontanément. Toutefois, le retour des personnes déplacées dans les zones d'origine reste fragile et toujours dépend de la volatilité de la situation de sécurité. De ce point de vue, la réintégration des populations déplacées et la mise en place de filets de sécurité sociale est une priorité à court terme et essentielle à la stabilisation et à la revitalisation économique du pays.

À cette fin, après avoir supporté le gouvernement de la RCA dans la phase préparatoire d’un projet visant à appuyer les communautés affectées par le déplacement (PACAD), la Banque mondiale soutient cette fois-ci le gouvernement de la RCA dans la mise en œuvre de ce grand projet qui visera à appuyer l'accès aux services de base, aux infrastructures et aux filets de sécurité aux communautés affectées par le déplacement forcé.

Le projet comme décrit dans sa phase pilote sera principalement mis en œuvre dans quatre (4) villes de province et dans la Capitale, Bangui. Certaines activités seront réalisées dans la phase de mise en œuvre de ce grand projet soit, la construction/réhabilitation des infrastructures structurantes (routes, ponts, gare routière, hôpitaux…) et les infrastructures sociocommunautaires ( écoles, marché, centre de santé, forages et autres).

More information

UNOPS Jobs _ Vacancy - Project Manager.pdf

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