Washington, DC 20015, United States USAPosition Summary:
TheProject Manager works under general supervision and performs a variety of complex work assignments within their project area with a project implementation focus. The Project Manager may assume responsibilities for projects up to $3M in funding. Work involves guiding activities through work plans from concept to closure, working with and through multiple teams, and ensuring continued coordination and collaboration between HQ and the field. The Project Manager may oversee junior staff providing project backstopping support for financial, contractual, and programs. The Project Manager travels internationally for field projects and reconnaissance activities and contributes to the successful and compliant implementation of assigned projects. This position identifies and works with Project Directors to solve potential problems through professional backstopping and project management skillsets. The Project Manager drafts relevant programmatic documents and reports; coordinates operational, research, and logistical support to project staff and consultants. As part of the HQ team, the Project Manager works closely with field teams and contributes to technical aspects of program design and implementation, as well as business development and proposal activities. This is an exempt position based in Washington, DC.Reporting & Supervision:
The Project Manager reports to Practice Area Director or designee.
- Support assigned project teams in all facets of project ramp-ups, project implementation, and project close-downs, to ensure program implementation success and compliance in line with USAID and Creative’s administrative, financial, procurement, and operational procedures;
- Support project strategy throughout programming and play key role in project implementation from concept to closure; work- with multiple HQ and field teams.
- Brings project and financial management skills to field implementation and continues to develop depth of knowledge on USAID and Creative’s policies and procedures;
- Enhance HQ-field coordination/communication for improved project management; and
- Contribute to proposal development and business development efforts.
Completion of Trainings:
- Supports project activity development, implementation, tracking, and disbursements;
- Oversees implementation of approved activities, monitor timelines, track budgets, support subcontract development, resolve issues, and ensure successful project startups and closedowns;
- Reviews and recommends improvements to project management processes;
- Provides/backstops field projects on technical, financial, and administrative tasks, as assigned;
- Supports key field personnel; may coordinate mobilizations and demobilizations;
- Develops and monitors consultant agreements, assures coordination of travel and logistics, and oversees the facilitation of payment requests; may handle grants management activities, as needed;
- Oversees the processing of project-related documentation including invoices, ensuring program files and transactions are compliant, properly documented, and organized;
- Prepares, tracks and realigns project budgets and subcontractor budgets;
- Oversees contractual requests to the Contracting Officer for all travel approvals;
- Contributes to weekly and monthly reports, project success stories, and other deliverables;
- Monitors the implementation of contract requirements, deliverables, and budgets;
- Develops and maintains strong working relationships with partner and/or donor organizations; Works closely with support divisions in HQ including HR, Contracts, Procurement, Field Operations, Communications, and Finance to support complex project needs as they arise; Actively works with business development on proposals; and
- Takes a lead role in planning reconnaissance and fact-finding trips in preparation for bids.
Required Skills & Qualifications:
- Completion of all coursework/trainings required for project management positions at prior levels;
- USAID Rules and Regulations training;
- Project Procurement Review training; and
- Project Budget Analysis and Budget Realignment training.
Desired Skills & Qualifications
- Bachelor’s Degree in a relevant field and eight years or up to ten years of relevant experience, or a Master’s degree and six years or up to eight years of relevant experience;
- Four short term technical assignments totaling four to six months of field time;
- Experience supervising the work of junior staff members;
- Considerable skill and experience in U.S. government donor regulations;
- Experience in an international development donor funded setting and interacting with client representatives and other project stakeholders;
- Experience in writing reports; developing and monitoring proposal and project budgets;
- Experience in procuring goods and services and working with consultants and vendors;
- Experience organizing and managing program/project knowledge/information;
- Strong writing and editing skills; excellent communication, organizational, and analytical skills;
- Ability to assume responsibilities for project up to $3M in funding;
- Ability to work well in a team environment as well as independently;
- Ability to multi-task under tight deadlines; ability to travel internationally on short notice; and
- Comprehensive knowledge of Microsoft programs (Excel, PowerPoint, MS project, etc.).
- Proficiency in a language other than English; and five or six short term technical assignments.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)