Project Manager (Health Infrastructure and Equipment), Multiple positions

  • Senior-level, Full-time staff position
  • Posted on 19 September 2020

Job Description

Background Information - Job-specific

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries associated with his/her project(s). He/she is expected to meet and exceed the organization’s performance and delivery goals.

Under the overall guidance of the Head of Programme, and in close coordination with the Infrastructure Manager; the Project Manager will be responsible for all aspects of the project life-cycle in accordance with the Project Document, the legal agreement between UNOPS and the donor, and in compliance with Organizational Directives and Administrative Instructions on Project Management.

The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

UNOPS operates in complex contexts where resources might be scarce, local capacity low and where professional judgement and experience in these environments are of uttermost importance.

Infrastructure Project Managers at this level are expected to manage infrastructure implementation projects that are of low to moderate complexity from a stakeholder management, financial management,risk management, governance, resource management and quality management perspectives.

Functional Responsibilities

The Project Manager must be able to undertake independently, the following tasks:

1. Stakeholder Management:

  • Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

  • Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

  • Manage the information flows between the Project Board/OC Director and the project(s)

2. Delivery and Performance:

  • Develop, complete and update project plans

  • Implement and control approved project plans (including the establishment of milestones) within tolerances set by the Project Board;

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life cycle.

  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

  • Manage and oversee the production of all deliverables taking responsibility for overall progress and use of resources and initiating corrective actions as needed;

  • Liaise with external suppliers, as well as with all internal units of UNOPS MMOC Myanmar for timely planning and execution of project activities;

  • Manage acceptance and delivery of work packages

  • Monitor project progress ensuring that work packages are being executed properly

  • Control project and work packages changes

  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

  • Identify and report to the supervisor potential business opportunities for UNOPS

3. Procedures:

  • Comply with all organizational policy and specifically the Project Management Manual

  • Prepare/adapt all relevant plans for approval by the Project Board.

  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

  • Prepare the following reports:

    1. Highlight Reports

    2. End Stage Reports

    3. Operational Closure Checklist

    4. End Project Report

    5. Handover Report

  • Ensure maintenance of the project files and lessons learned are recorded

  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage expenditures against the budget (based on accurate financial reports)

  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

  • For project closure purposes, provide a formal handover of the project to the closure manager

  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

4. Quality assurance

  • Work with internal stakeholders to ensure projects comply with audit requirements

  • Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems

  • Coordinate quality reviews of project documents and deliverables

  • Provide quality control for management outputs (project documents, reports, etc.)

5. Knowledge Management:

  • Participate in the relevant Communities of Practice

  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

  • Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

  • Complete lessons learned as per reporting format

  • Incorporate lessons learned from others as per planning format

6. Personnel Management:

  • Lead and motivate the project management team

  • Ensure that behavioural expectations of team members are established

  • Ensure that performance reviews are conducted

  • Identify outstanding staff and bring them to the attention of the OC Director

  • Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

  • Select, recruit and train team as required by project plans

  • Perform the Team Manager role, unless appointed to another person(s)

  • Perform Project Support role, unless appointed to another person or corporate/programme function

  • Ensure safety and security for all personnel and comply with UNDSS standards

7. Monitoring and Progress Controls

  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting

  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)

  • Maintain diaries and progress reports as required by the organization’s standard procedures

  • Provide routine oversight and analysis of delivery data within the dashboard system

  • Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span

8. Core Values and Principles:

  • Understand and respect UNOPS sustainability principles

  1. Look for ways to embed UNOPS sustainability principles in day to day project management
  2. Seek opportunities to champion gender equality at work place
  3. Champion and communicate project’s sustainability aspects with key stakeholders

  • Understand and Respect National ownership and capacity

  1. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
  2. Seek opportunities to recruit qualified local staff
  3. Look for ways to build capacity of local counterparts
  • Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

    1. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

  • Accountability for results and the use of resources

    1. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with a supervisor

  • Excellence

    1. Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

About the Organization

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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More information

UNOPS Jobs _ Vacancy - Project Manager (Health Infrastructure and Equipment).pdf

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