- Purpose and Scope of Assignment
Under the direct supervision of the Head of Programme (HoP), the Project Manager (Infrastructure) is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners, and beneficiaries. He/she is expected to meet and exceed the organization’s performance and delivery goals. The Project Manager (Infrastructure) is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. The Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:
2.1 Stakeholder Management:
- In consultation with the HoP, establish solid working relationship with the project board (Executive, Senior Users, and Senior Suppliers), client and key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
- Report and advise the HoP and the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the HoP, Project Board and Country Director
2.2 Delivery and Performance:
- Implement approved project plans (including the establishment of milestones) within the set tolerances
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the project life cycle.
- Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Authorize Work Packages
- Advise the HoP and Project Board of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate the performance of service providers
- Identify and report potential demand for UNOPS services to the HoP
- Identify and report threats to UNOPS internal business case to the HoP
Follow the Project Management Cycle Instructions and ensure that all organizational policy is
- compiled with (Organizational Directives and Administrative Instructions)
- Ensure preparation and maintenance of all project planning, monitoring and reporting requirements.
- Ensure that all expenditure complies with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
2.4 Knowledge Management:
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
2.5 Personnel Management:
- Lead and motivate the project management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify relevant performance issues and bring to the attention of the HoP
- Have a thorough understanding of UNOPS personnel contract modalities (including IICA and LICA staff)
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standards
2.6 Monitoring and Progress Controls
Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk, and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of UNOPS and the Client. Contribute to the overall business targets and needs.
- Functional Competencies
- Leadership – Ability to lead, build and sustain effective work relationships with subordinates and peers to achieve a common goal.
- Planning & Organizing – Ability to plan, organize, manage and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
- Judgment – Demonstrated ability to apply good judgment and decision making skills.
- Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
- Commitment to Continuous Learning – Willingness to keep abreast of new developments in the organizational operations and project management field.
- Proven ability to recognize potential market opportunities and challenges to support UNOPS’ business development in Somalia / East Africa.
- Capacity for persuasive communication, consensus building and obtaining commitments from clients/partners and UNOPS personnel.
- Proficiency in the usage of computers and office software packages.
Project Management Skills
- Capacity building
- Client Management
- Contracts Negotiation
- Multistage Reporting
- Master’s Degree in Architecture, Engineering, Project Management, or other relevant discipline is required.
- Bachelor’s Degree in Architecture, Engineering, Project Management, or other relevant disciplines with a combination of two (2) additional years of relevant professional experience in may be accepted in lieu of the advanced university degree
- A minimum of seven (7) years of professional-level project management (Infrastructure) experience, including major area(s) such as:
- Budget Management,
- Risk Analysis
- Monitoring & Evaluation
- International Organization experience in a public or corporate organization at the
national and/or international level is required.
- Experience in stabilization, transition, post-conflict environments is an asset
- Experience with management of operations in remote locations is an asset.
- Experience with the UN and/or private sector infrastructure development is an asset.
About the Organization
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.