Project Support Coordinator

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United States
Apply by 25 August 2018
Entry-level , Full-time staff position
Posted on 26 July 2018

Job Description

RTI- Global Health Division, has an opening for a resourceful and highly organized Project Support Coordinator for in the ENVISION Program. ENVISION is a USAID cooperative agreement through which RTI supports and expands neglected tropical disease (NTD) control and elimination in specified countries.

About the position

The ENVISION Project Support Coordinator will assist project leadership and the Capacity Strengthening Team to provide administrative support, execute trainings, assist with literature reviews, provide logistical support to assigned health systems strengthening or other technical activities, and collaborate in the development and dissemination of tools. S(he) will perform a variety of technical, administrative, and data processing duties to support subject-matter experts and project staff. The position reports to the Deputy Project Director and will be based in Washington, DC.

Support Capacity, Health Systems Strengthening and other technical activities:

  • Support coordination and implementation of ENVISION capacity development and health system strengthening activities;
  • Assist with development and execution of NTD training series, including meeting/workshop logistics and webinar coordination;
  • Work with Training Specialist to develop and adapt tools and resources; monitor uptake of tools;
  • Support relevant activities with Tropical Data partners, stakeholders and ministries of health, including participating in weekly calls and monitoring Tropical Data training email;
  • Coordinate regional and in-house training workshops including Tropical Data Trainings, working with partner organizations, developing scopes of work and initiating contracts for facilitators and venues, organizing conference logistics, and serving as the main point of contact for participant travel arrangements; and - May monitor and evaluate training, and track and report results.

Administrative Support:

Coordinate assigned project meetings from planning through conclusion including managing logistics, scheduling and reserving meeting rooms, catering and IT/AV set-up and support as needed; and provide administrative assistance such as agenda development, written meeting notes, and related document distribution.

Track assigned activity timelines, deliverables and calendars;

Review, prepare and submit international travel requests to USAID, and manage international travel tracker;

Assist with initiating and managing contract mechanisms, and processing invoices.

Format, review, and produce program documents for internal and external distribution and dissemination;

Provide general administrative support to the project and back-up project associate; and - Other duties as may be assigned.

Qualifications:

  • Bachelors and a minimum of 3 years’ related experience; or master’s and 1-year experience related experience;
  • Must have previous experience with: events coordination and scheduling, logistics, travel arrangements for big groups, etc.
  • Experience managing procurement, vendors, suppliers, consultants;
  • Experience working in developing countries a must;
  • Must have strong organizational skills and analytical skills, ability to multi-task, and be detail oriented, very resourceful, and deadline-oriented;
  • Administrative, project support or similar experience highly preferable;
  • Must be a self-starter, proactive, energetic; able to work independently as well as across multiple subgroups within the project team;
  • Must have excellent interpersonal and communication (both written and verbal) skills;
  • Must be able to interact with staff at all levels in a fast-paced environment, sometimes under pressure; must be resourceful and efficient, with a high level of professionalism;
  • Must have advanced computer and software skills with the Microsoft Office Suite; additional experience with SharePoint and video conferencing systems preferred;
  • Must be eligible to work in the U.S. without requiring sponsorship. - Able to travel internationally 10-15%;
  • French language preferred.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job, per RTI procedure 4.2.1.

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About the Organization

About ENVISION

ENVISION is a USAID cooperative agreement through which RTI supports and expands neglected tropical disease (NTD) control and elimination in specified countries and furthers the development of evidence-based policies and standards globally. One-sixth of the worldwide population-more than 1 billion people-suffers from one or more neglected tropical diseases (NTDs). These diseases devastate the world's most vulnerable populations, striking the almost exclusively poor and powerless people in rural areas and urban slums in low-income countries. Many NTDs cause severe disfigurement and disability, including blindness. NTDs come hand-in-hand with poverty because they thrive where access to clean water and sanitation is limited. These diseases, in turn, contribute to poverty because they can impair intellectual development in children, reduce school enrollment, and stymie economic productivity. The Seven of the most common NTDs are:

- Lymphatic filariasis

- Trachoma

- Onchocerciasis (river blindness)

- Schistosomiasis

- Three soil-transmitted helminth infection-hookworm, roundworm, and whipworm. To learn more about ENVISION's work, visit: www.ntdenvision.org

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