Proposal Associate: Program Development

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Washington, United States
Apply by 3 June 2018
Entry-level , Full-time staff position
Posted on 4 May 2018

Job Description

Job Function: Washington DC
Department: Program Development
Location: Washington, DC

Proposal Associate: Program Development

The National Democratic Institute for International Affairs (NDI) seeks a Program Associate to join its Program Development team and support NDI’s ability to develop competitive proposals by supporting proposal process activities. This includes monitoring and identification opportunities released by international donor agencies, organizing proposal teams, and helping NDI staff to follow NDI best practices and donor procedures, policies, and requirements in proposal development. This position works with the Director of Program Development to support writing and editing key sections of proposals drafts and manages the proposal submission process. This position also conducts background research in advance of specific proposal opportunities and helps to inform NDI staff on trends in donor funding and proposal requirements.


Proposal Process Activities
Under the close direction of the Director and in conjunction with regional teams, maintain established proposal processes by coordinating multiple activities that include, but not limited to:
  • Development of internal proposal timelines based on the deadlines established by the donor
  • Track proposal requirements using established internal processes and and ensure the drafts meet compliance with donor requirements
  • Coordinate proposal meetings which includes handling administrative logistics with multiple parties across the organization
  • Maintain and update Program Development documentation and content for NDI portal
Monitor donor websites for the release of new program opportunities including USAID, US State Department, non-US government donors, multilateral organizations such as the UN, and private foundations for funding opportunities relevant to NDI

Track and share information about donor trends and project pipelines

Drafting proposals materials
  • With guidance from the Director or other regional staff members, contribute to writing and editing sections within key areas of the proposals document including past performance information and project references, institutional capacity statements, management plans, or other documentation such as monitoring and evaluation, risk assessments, etc
  • Collect and prepare information and documentation including CVs for key personnel
  • Format and package proposal documents and executes the formal proposal submission process via email or donors’ online portals
Engagement with Teams
  • Serve as liaison to regional and functional teams for inquiries related to competitive proposal activities and escalating where necessary to Director or other key staff
  • Conduct activities that education NDI’s staff and strengthen its ability to compete for funding on proposal processes, developing proposal templates and mock-up documents, and perform research on donor priorities and competitors
  • Support in-country assessment trips, if required, for specific proposal by identifying areas to expand lines of questions through the competitive proposal process lens and collecting support data where needed
  • Bachelor’s degree or equivalent experience
  • 2 years of relevant experience that have activities using significant writing skills and research abilities
  • Demonstrated experience using well developed interpersonal communications skills, including team-building, listening, negotiating and collaborative-problem solving techniques
  • Demonstrated experience initiating, organizing, and prioritizing tasks and activities with mindfulness to deadlines and producing a high quality end result
  • Experience working collaboratively across different areas within a professional organization to move tasks forward and achieve a common goal
  • High level of proficiency and fluency in English with oral and written communication skills
  • Microsoft Word, Excel, or Visio or comparable software programs
  • Knowledge of using internet resources to research potential proposal opportunities
Position Type and Expected Hours of Work:

This is a 40 hour per week full-time position. Core hours of work are Monday through Friday, 8:30 a.m. to 5 p.m however there may be flexibility on start and end time depending on department needs. Occasional evening and weekend work may be required as job duties demand.


There may be opportunities for international travel associated with this role. There may be local travel depending on events and donor activities.


Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.

To apply, please visit NDI’s website at:


About the Organization

Founded in 1983, NDI is a nonprofit, nonpartisan organization that works to strengthen and expand democracy worldwide. Headquartered in Washington, DC and with 59 country offices on five continents, NDI has conducted democratic development programs in more than 100 countries around the world. Calling on a global network of more than 500 volunteer practitioners from approximately 70 countries, NDI provides practical assistance to civic and political leaders advancing democratic values, practices and institutions. The Institute works with democrats around the world to build political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. The Institute receives funding to carry out its mission from a variety of sources, including the U.S. Agency for International Development (USAID), the National Endowment for Democracy (NED), the Department for International Development (DFID), the United Nations Development Programme (UNDP), and other donor agencies and private foundations.

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