Proposal Coordinator

  • Posted on 14 June 2018

Job Description

Position Summary:

This position supports the development and delivery of competitive proposals and supports cross-divisional proposal teams, including but not limited to the Education in Development, Communities in Transition, and Economic Growth Program Divisions and with Contracts & Pricing and Human Resources. The Proposal Coordinator will work within the parameters of Creative’s Business Development Policy and Procedures, including Creative’s Style Manual. S/he will ensure adherence to all proposal policies, procedures, and timelines to support a submission that is technically and financially sound, responsive, compliant, and of the highest quality.

Reporting & Supervision:

The Proposal Coordinator provides general coordination and administrative support to Proposal Manager and proposal team. S/he reports to and is supervised by the Director of Proposal Development or designee, such as a Proposal Manager or a Senior Associate, Proposal Management.

Expected Outcomes:

  • Coordination and oversight of assigned proposal development projects, ensuring the integrity of implementation of Creative’s proposal development process;
  • Dynamic representation of the Development Division and Proposal Development Department across other divisions within the Company;
  • Proactive involvement within the international development industry and proposal management profession to stay abreast latest developments, innovations, and best practices.

Primary Responsibilities:

  • Conducts all administrative tasks related to the bid pursuit, including setting up and maintaining files and records;
  • Supports preparation of the Kick-off Meeting and requisite documents, including calendar, outlines, compliance matrix and so forth;
  • Support Proposal Manager in finalizing teaming arrangements;
  • Supports Proposal Manager in ensuring proposals are compliant with client requirements;
  • Prepares and sends out documentation for subcontractors; collects required documentation, verifies documents are accurate and complete, tracks missing information;
  • Helps Proposal Manager arrange and set up meetings, takes notes, and prepares reports;
  • Tracks progress on recruiting and securing staff, including: develop job descriptions, ensure ads are posted, develop and maintain staffing matrices, review CVs for non-key and local personnel, and help identify short-term technical experts;
  • Drafts, reviews and /or formats proposal documents, as needed;
  • Tracks progress made in compiling proposal volumes, including all annexes; reports progress regularly to Proposal Manager;
  • Contributes to pre-bid research efforts, including preparation of desk studies and participation on reconnaissance trips;
  • Convenes post-submission debriefing meetings to discuss processes and other issues and prepares written reports detailing lessons learned;
  • Contributes to continuous business process improvement, including the revision of the Business Development Manual and creation of new templates and forms;
  • Serves as Proposal Manager on selected proposals; and
  • Manages Consultants for the Proposal Development division.

Required Skills & Qualifications:

  • BA in International Relations, Development, Political Science, or a related field;
  • 2-3 years of work experience preferably in the international development field and including experience in USAID proposal development;
  • Strong writing, editing, and organizational skills;
  • Meticulous attention to detail;
  • Ability to work independently with minimal supervision; and
  • In-depth knowledge and use of database, spreadsheet (Excel), word-processing (Word), document production (Adobe), and presentation (PowerPoint) software.

Desired Skills & Qualifications:

  • Second language, such as French, Spanish, or Arabic; and
  • Experience using Sharepoint.

Only finalists will be contacted. No phone calls, please.

About the Organization

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

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