Proposal Coordinator

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AECOM
Arlington, Virginia, United States
Apply by 12 March 2019
Entry-level , Full-time staff position
Posted on 11 January 2019

Job Description

AECOM International Development (AID) is seeking an Program Coordinator to support the Recovery, Transition, & Stability (RTS) Program Management Unit contributing to the PMU’s provision of day-to-day program management support for effective and efficient coordination between the home and field offices.

The PC supports client contract management, supports project field operations, and coordinates home office project backstopping. The PC may contribute to business development efforts or support divisional and corporate initiatives. The PC reports to and is supervised by, the Program Manager.

Essential Responsibilities:
  • Learn and achieve fluency in relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures
  • Support program approval requests and project procurement
  • Support regular project budget management
  • Process expense reports, make travel arrangements, and process payment requests
  • Draft and monitor consultant agreements–maintain short term consultant files
  • Support recruitment, mobilization, and demobilization of short-term consultants and long-term project staff
  • Draft and assist with management of subcontracts–maintain subcontract files
  • Support formatting and filing of project technical deliverables
  • Maintain project files in accordance with AECOM filing conventions
  • Prepare information needed for business development and internal AECOM communications
  • Assist with project start-up and closeout including potential short-term international travel
  • Other duties as assigned or requested
Minimum Requirements :
  • At least 1 year relevant work experience
  • Associates Degree in related field, including International Relations, Political Science, Government, Economics, Business, or International Development
  • Team player who can work independently and excels at consulting and coordinating with teams
  • Ability to write and verbally communicate clearly and concisely
  • Ability to prioritize and handle multiple tasks under tight deadlines with keen attention to detail
  • Proficiency with Word and Excel
  • Fluency in English
  • Ability to travel and work overseas on short term operational support assignments, sometimes at short notice
Preferred Qualifications :
  • Experience supporting USAID projects
  • Language ability in Spanish, French, or Arabic
  • International travel experience
  • Bachelor’s degree in relevant field

About the Organization

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

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