Proposal Manager II

  • Mid-level, Full-time staff position
  • Posted on 13 May 2019
  • North Carolina, United States
  • Closing on 3 June 2019
  • Current

Job Description

Job Summary

Responsible for proposal development - ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, coordinating schedules, coordinating activities with cross functional business areas, and directing submission of the final proposal. This is a headquarters based position.

Accountabilities:

  • Partners with the technical leader to deliver a compliant, competitive proposal to the client on time. Oversees the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of him/her and when tasks are due.
  • Creates the proposal schedule and keeps track of proposal progress (technical and business).
  • Ensures milestones are met.
  • Ensures proposals receive appropriate review(s).
  • Assists the technical leader to ensure compliance with solicitation.
  • Communicates changes or new information to the entire team.
  • Helps develop and communicate proposal strategy.
  • Prepares proposal responsibility and compliance outline.
  • Undertakes routine writing assignments.
  • Assists the technical leader in securing resources, such as authors and reviewers.
  • Provides updates on assigned proposals for accurate system tracking.
  • Archives final proposal documentation.
  • Performs other work assigned.
  • Ensures bid strategy implementation and compliance.
  • Resolves internal team issues.
  • Provides process and best practice leadership and experience.
  • Generates portion of own work through repeat client requests.
  • Identifies and executes process improvements.
  • Participates in developing and delivering proposal training for the organization.
  • Assists in interviewing applicants and training of newly hired peers. * Checks work of less experienced peers and acts as mentor.
  • May identifies, tracks, and circulates opportunities to key internal stakeholders. * Supports bid planning, intelligence gathering, field research, data collection, competitive analyses and partnership strategy.
  • Facilitates bid/no bid decision-making.
  • Helps develop win themes, strategies and design approaches.
  • Contributes to partnering decisions and negotiations.
  • Assists in maintaining relationships with sponsors, governmental agencies, universities, multinational, and other non-governmental organizations.
  • May represents business unit with internal and external stakeholders and supports annual business development planning.
Applied Knowledge & Skills:
  • Extensive knowledge of fundamental principles, terminology, and methodology of proposal development.
  • Extensive knowledge of proposal management conventions.
  • Effective organizational skills and track record for effectively managing proposal teams of diverse levels of seniority and experience.
  • Effective communication skills, required for providing diplomatic and constructive comments to clients.
  • Skill in observing detail.
  • Ability to foster good customer relationships to build client base .
  • Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders.
  • Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff.
  • Effective multi-tasking and flexibility to meet competing needs and sensitive deadlines.
  • Skill in abstracting, condensing, or writing general information for inclusion in proposal documents.
  • Ability to manage short-term, long-term proposals of varying complexity.
  • Ability to analyze tasks and determine appropriate level of effort.
  • Ability to influence others.
  • Ability to independently organize and prioritize own work and to adapt to changes in priorities, workload, and workflow.
  • Provides guidance to less experienced peers and may partially exercise responsibilities in assigning and directing work.
  • Good understanding of the program sectors within business units.
Problem Solving & Impact:
  • Exercise judgment within well- defined procedures and practices to determine appropriate action.
  • Interact frequently with less experienced peer team members as resource/mentor.
  • Understand quality and timeliness goals for projects.
  • Work on assignments that are diverse and challenging in nature.
  • Identify and execute process efficiencies.
  • May assist with review and evaluation of staff performance.
  • Interact and educate technical experts that may not be as familiar with business and proposal development processes.
  • Ability to step in to fill gaps during proposal development process if no other resources can be identified within timeframe.
Education:
  • Bachelor’s Degree or International Equivalent in Business Administration, Public Health, Social Sciences or Related Field.
  • Master’s Degree Preferred
Experience:
  • 5 - 10 years in program design, project management or other related work; at least 3 years in proposal development is preferred.
  • Read, write and speak English. Fluent in the host country language required.
  • Knowledge of Non-governmental Organization (NGO) preferred.
  • Familiar with Association of Proposal Management Professionals (APMP) and/or Shipley Associates concepts and processes.
Typical Physical Demands:
  • Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.
Technology to be Used:
  • Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.
Travel Requirements:
  • Less than 10^%

About the Organization

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

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