The PSC Recruiting Contracts Specialist will be responsible for assisting the United States Agency for International Development’s Office of U.S. Foreign Disaster Assistance (USAID/OFDA) throughout the pre-award contract process. The Specialist is responsible for a range of functions in the pre-award contract process including, but not limited to preparing and posting PSC job solicitations; receiving offers in response to posted solicitations; serving as the point of contact for all general external communication; and facilitating the processes for USAID/OFDA to evaluate, interview and select candidates under the PSC hiring mechanism. The Specialist will be assigned primary responsibilities based on demonstrated skills, experience, and workflow requirements, with opportunities for cross-training. A significant part of the job requires receiving, reviewing, responding to, organizing, and tracking a large number of emails and offers submitted on a daily basis by PSC applicants in response to published U.S. Federal Government solicitations. The Specialist must have the ability to quickly read, comprehend, and analyze numerous documents that are often lengthy and include technical terms and acronyms related to humanitarian and disaster assistance. The Specialist position requires outstanding writing and editing skills for drafting, finalizing, publishing, and documenting a high volume of written products as part of the PSC pre-award contract process. The role requires extreme attention to detail, exceptional organizational skills, and a highly professional, customer service-oriented approach to manage multiple tasks at the same time. The PSC Recruiting Contracts Specialist reports directly to the PSC Recruiting Team Lead and/or the PSC Recruiting Deputy Team Lead.
- Prepare, post, and manage solicitations for all PSC positions with USAID/OFDA. Manage the receipt of all offers submitted in response to published PSC solicitations and serve as the point of contact for all general external communication.
- Manage communication with senior clients, USAID/OFDA staff, agency staff, current and potential PSC candidates, and the general public; demonstrating an appropriate sense of urgency when responding to customer requests.
- Prepare and appropriately format all internal documentation related to the pre-award PSC contract process with USAID/OFDA.
- Ensure all solicitation, pre-award contract documents, and communications are error free, accurate and in compliance with USAID, U.S. Government, and other regulations, laws, standards, procedures.
- Understand the PSC pre-award contract process. Facilitate the technical evaluation process for a portfolio of USPSC solicitations; schedule interviews and writing tests, and check references and academic credentials.
- Schedule and confirm meeting spaces, conference calls, etc. Take accurate and comprehensive meeting notes.
- Monitor and track upcoming actions and deadlines; ensure tasks are completed in a timely manner. Manage internal trackers and financial invoices. Maintain databases and lists; individual and team calendars. Prepare weekly, monthly, and ad hoc reports.
- Produce materials for evaluation committee review meetings (e.g. make binders). Prepare offeror and selection materials.
- Responsible for maintaining electronic and hard copy files, answering questions for offerors, reporting on ongoing actions and other support as needed.
- Other duties as assigned.
- The PSC Recruiting Contracts Specialist must be willing and able to work outside of regular office hours when needed.
Education: Bachelor’s or Master’s Degree
Experience: 8 years’ relevant work experience with a Bachelor’s degree and 6 years’ work experience with a Master’s degree, including internships. Candidates should demonstrate a strong desire to work in U.S. Government procurement and contracting. Experience working with USAID or other U.S. Government agencies in procurement and contracting, ideally with Personal Services Contracts (PSCs) is preferred.
Skills: Outstanding customer service, interpersonal and communication skills; Reliable, highly organized, and efficient; Motivated, self-directed and proactive; Must excel in a dynamic, fast-paced work environment while maintaining a calm, friendly, helpful and mature attitude while under pressure, flexibility to balance priorities and multitask; Ability to complete tasks independently in a timely manner; Extreme attention to detail; Exceptional written communication skills; Advanced skills with Microsoft Office, (Word, Outlook, Excel, PowerPoint, etc.) email, and internet applications; Ability to learn quickly; Superior critical thinking skills; Demonstrated professional experience, skills, and ability to interact with a wide range of colleagues throughout the organization, including the most senior levels of USAID/OFDA; Familiarity with U.S. Government procurement and contracting processes; Eager to learn and grow.
U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.
Physical Requirements: While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.
PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.