Purchasing and Contracts Officer II

  • Mid-level, Full-time staff position
  • Posted on 13 April 2021

Job Description

Democracy International (DI) is seeking to hire a full-time Purchasing and Contracts Officer II. This role will be based in DI’s home office at Bethesda, Maryland. DI will only consider applicants based in the DMV area. Due to the ongoing global pandemic, work assignments are temporarily done remotely. The Purchasing and Contracts Officer II will be responsible for helping DI develop, update, and implement its policies and procedures and related tools and guidance related to purchasing and contracting functions, and for providing support to other staff members as they engage in these functions. Essential Responsibilities
  • Serve as a primary purchaser supporting all Home Office teams, including creating and revising Purchase Orders, ensuring that vendors are approved and appear in DI’s purchasing and accounting systems, etc.;
  • Serve as a primary drafter of legal agreements and amendments for purchases (i.e., subcontracts and consulting agreements), grants (i.e., grant agreements), and business development efforts (i.e., teaming agreements) using DI’s contract management system;
  • Serve as the primary point of contact for counterparties to legal agreements during the contract negotiation and signing process, including to help them overcome any challenges they face accessing and using DI’s contract management system;
  • Serve as the primary maintainer of DI’s legal agreement template library for purchases, contracts, grants, and business development efforts in DI’s contract management system;
  • Serve as primary “help desk” and respond to requests for assistance, information, and interpretation on a broad range of topics related to purchasing and contract management policies and procedures and provide other support, as needed;
  • Support regular and ad hoc staff development efforts for Home Office and Field Office staff on purchasing and contracting topics based on client/donor regulations, client contract requirements, DI policies and procedures, and industry best practices;
  • Support ongoing efforts to establish, maintain, and update DI’s purchasing, contracts, and related policies and procedures, as needed;
  • Support proposal development activities related to purchasing and contracting, including supporting teaming activities that would result in DI issuing contracts or grants (e.g., preparation and review of teaming agreements, representation and certifications, small business subcontracting plans, past performance documentation, etc.); and
  • Support other aspects of purchasing and contracting, including reviewing client and vendor contracts, researching topics related to client rules and regulations, supporting negotiations with clients and vendors, and coordinating the efforts of outside experts (i.e., legal, cost accounting advisors, etc.), as needed.
Required Skills and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor’s Degree in finance, business administration, law, international development, or related field required. Advanced degree preferred;
  • Minimum of six years of technically relevant work experience;
  • Progressive experience managing purchasing and/or contracting processes for USAID contracts and grants,
  • Familiarity with relevant USG regulations, including FAR, AIDAR, and 2 CFR 200;
  • Experience drafting, revising, and/or reviewing contracts for USAID projects;
  • Strong planning and organizational skills including the ability to handle competing priorities;
  • Ability to be proactive in researching regulations and applicable best practices;
  • Ability to prepare and present training material;
  • Willingness and ability to adapt to new circumstances, information, and challenges;
  • Advanced writing skills and a high-level proficiency in Excel; and
  • Analytical and detail oriented.
Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Moderate noise (e.g., business office with computers, phone, printers, and light traffic).
  • Ability to work in a confined office space/area.
  • Ability to sit and/or stand at a computer desk for an extended period of time
  • Ability to travel internationally.
Physical Requirements Required to Perform Essential Responsibilities: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job the employee is regularly required to stand, sit, talk, hear, use hands and fingers, and perform repetitive motions to operate a computer and telephone keyboard. Also needs to reach, stoop, or kneel, to adjust computer and/or telephone equipment.
  • Specific vision abilities required by this job include close vision requirements due to computer work. Hearing abilities required due to telephone. Light to moderate lifting is possible.
  • Regular, predictable attendance is required. Travel (international travel is possible).
Application Process: Interested applicants should submit a cover letter and CV. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. DI will only contact candidates of interest. Candidates must be authorized to work in the United States.

About the Organization

DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 70+ countries.

DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.

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