Regional Coordination Officer/ Deputy Project Manager, UN Verification and Monitoring Mechanism for Yemen (UNVIM)

Djibouti, Djibouti
Apply by 28 August 2018
Senior-level , Full-time staff position
Posted on 29 July 2018

Job Description

Background Information - Job-specific

The current conflict in Yemen has resulted in a wide-spread humanitarian crisis, and had left 80 per cent of the population (22.2 million people) in need of assistance at the time of the design of the project at hand. The impediments on commercial imports to Yemen led to a severe lack of basic items. It was determined, should the situation continue to the point that basic commodities are not imported and therefore not available in the market, the current humanitarian crisis would deteriorate even further.

In order to address the dire humanitarian situation in Yemen, the restoration of regular commercial cargo flows into the country is essential. UN Security Council resolution 2216 (2015) decided that Member States shall take necessary measures to prevent the direct or indirect supply, sale or transfer from or through their territories or by their nationals, or using their flag vessels or aircraft, of arms and related materiel of all types, including weapons and ammunition, military vehicles and equipment, paramilitary equipment, and spare parts for the aforementioned. In order to facilitate the unimpeded flow of essential commercial items to Yemen, the UN has been requested by the Government of Yemen to provide a monitoring and inspection service that ensures that commercial cargo entering Yemen’s territorial waters is compliant with UNSCR 2216 (2015).

The United Nations Office for Project Services (UNOPS) was requested to operationalise and manage a mechanism to oversee the monitoring and inspection services on behalf of the UN and the concerned Member States.

Functional Responsibilities

1. Project Planning

  • Develop, implement and maintain project plans.
  • Draft and review strategic documents, analytical papers and project-related documents for the UN and Member States.
  • Advise the Project Manager on project-related strategy.
  • Develop, analyse and review key economic indicators on commercial trade in Yemen including, but not limited to, statistics, economic projections and trends.
  • Assist the Project Manager in relevant negotiations with the Member States on project-related issues.
  • Keep abreast of the political and humanitarian developments in the region and ensure political sensitivity is reflected in all project-related matters.
  • Maintain regular communication with the UNVIM team, EHOC, Member States and relevant stakeholders;
  • Liaise with the UN Security Council and Sanctions Committees.

2. Project Coordination:

  • Provide regional coordination support and advisory to the Project Manager, UNVIM Team, Donors, Stakeholders, and others as required.
  • Support the UNVIM Project Manager in all matters pertaining to the daily running of the UNVIM project.
  • Act as Officer-in-Charge/ in the absence of the Project Manager
  • Assist in the monitoring of all financial, operational and human resource issues.
  • Support the Project Manager in resolving project challenges and managing personnel.
  • Advise and support the Project Manager on all issues related to project extensions including drafting extension requests and relevant documents for stakeholders.
  • Implement the Project Expansion under the supervision of the Project Manager.
  • Assist the Project Manager in the regional project expansion.
  • Track the expansion of the UNVIM project on a regular basis.
  • Ensure agreements with Member States and stakeholders are correctly implemented.
  • Plan and steer the technical aspects of deploying UNVIM Monitors and establishing UNVIM offices across the Middle East region

3. Stakeholder Management:

  • Represent UNVIM externally to UN agencies, stakeholders and diplomatic meetings under the supervision of the Project Manager to increase the project’s regional coordination and representation.
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions, and are in a position to accept handover products.
  • Advise the Project Manager and Stakeholders on issues ehich may impact the achievement of project outcomes
  • Work with the client to identify and resolve issues impeding the successful achievement of project achievements.
  • Manage information flows between the Steering Committee and the project.
  • Develop ad-hoc briefing notes, presentations and products as required by stakeholders within tight deadlines whilst upholding standards of excellence in reporting delivery.
  • Project professionalism, expertise and operational excellence in-person and via all issued reporting products be they reports, presentations or subject-matter snapshots.

4. Knowledge Management:

  • Lead and enhance the UNVIM Reporting Team.
  • Lead and supervise reporting team members on writing and reporting skills and enhance their personnel skillset through a transfer of skills.
  • Develop, review and manage the project’s communication products including daily, weekly and monthly situation reports, as well as ad-hoc requests for information from the UN, Member State, Donors and stakeholders.
  • Enhance the client-facing UNVIM website including the database and ensure this website adds to UNVIM’s visibility through collaboration with the Reporting Officer, Information Analyst, Information Management Officer and ICT Officer
  • Multi-skill the reporting team to ensure redundancy and lower the points of failure for the project.
  • Increase team agility to respond to stakeholder requests.
  • Continue to uphold the project’s reputation for reporting and communication excellence internally and externally.
  • Ensure UNVIM’s reliability as a reliable source on commercial trade import data and statistics on Yemen amongst all stakeholders is upheld.
  • Uphold the already-established standards of excellence for UNVIM reporting and communication with all donors and stakeholders.
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Functional competencies

Results Orientation: Handles multiple projects/tasks and delivers them; ensures timely and consistent follow up on projects; is efficient and successful in handling time-bound projects; identifies critical factors and focuses energy to achieve them; is aware about self-development and identifies ways to enhance competencies.

Teamwork: Always works with others to accomplish goals/tasks; treats all members of team in a professional manner and with respect; is open to different points of view; communicates with all team members without bias and seeks to address any problems immediately; completes own assignment and monitors self-progress in order to making contribution to team goals; is dependable in times of crisis.

Ability to Analyse: Is fact-based in his/her approach to problem solving; reviews and analyses information; takes reasoned approach and discusses them with other key players of a balanced view; has a back-up/contingency plan ready for high risk/complex projects; is able to break down complex tasks into manageable parts to achieve completion.

Communication skills: consistently delivers accurate, clear and concise messages in written or oral form; shares information with colleagues.

Situational sensitivity: remains calm in stressful situations; is open to working with people from diverse background and cultures.

Education/Experience/Language requirements
  • Master’s degree (or equivalent) in political affairs, international relations, diplomacy, communications, journalism, public relations or related fields.
  • A first-level university degree in combination with required qualifying experience may be accepted in lieu of the advanced university degree
  • At least 5 years of progressively responsible experience in political analysis, donor relations and/or coordination.
  • Previous experience in the humanitarian context or UN system is desired.
  • Experience in public relations and/or journalism is desired.
  • Previous experience in reporting within the UN system is desired.
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.
  • Fluency in English language is required
  • Knowledge of French and Arabic language is an advantage.
Contract type, level and duration
Contract type: Fixed Term
Contract level: FT- P3 Level
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability’

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About the Organization

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.


With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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