Regional Emergency Coordinator

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Nairobi, Kenya
Apply by 28 June 2018
Mid-level , Full-time staff position
Posted on 30 May 2018

Job Description

Requisition ID: req2041
Job Title: Regional Emergency Coordinator
Sector: Emergency Response
Employment Category: Regular
Employment Type: Full-Time
Location: Kenya-Nairobi

Job Description
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded in 1933 at the request of Albert Einstein, the IRC is supporting people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

A member of the East Africa regional support team, the Regional Emergency Coordinator (REC) will work closely with countries in the region as well as with the IRC’s Emergency Unit.

The IRC’s East Africa regional support team: The East Africa region is one of IRC’s largest and most diverse regions, spanning seven countries - including Ethiopia, Kenya, Somalia, South Sudan, Uganda, Yemen, and Zimbabwe - and with an annual portfolio over $140 million. Currently, the region is in crisis - the inter-related issues of conflict, drought, food insecurity, and displacement are at record levels. Most of the countries in the region have ongoing emergency responses and are working to further prepare for new or protracted emergency situations. The East Africa regional support team supports country programs to analyze the situation on the ground, identify the appropriate response to meet the needs, and facilitate additional support required from other parts of the IRC. The regional team serves as the bridge between country programs and headquarters departments/units. With close proximity and strong relationships between countries and the region, the regional support team provides headquarters with real-time information and maintains a regional perspective on contextual issues that span multiple countries.

The IRC’s Emergency Unit: The IRC’s Emergency Unit leads or oversees IRC’s global emergency preparedness and response activities. The mission of the Emergency Unit is to help meet the immediate survival needs and reduce suffering in conflict or disaster affected populations during the acute phase of an emergency. The Emergency Unit also works in protracted emergencies, where the risk to life may be reduced but the population is still subjected to rights abuses and a lack of basic services. Emergency response is a global mandate of the organization and thus depending on the emergency situation, a response can be led a country team (default) or the global Emergency Response Team. The Emergency Unit is also charged with enhancing the IRC’s global and country level emergency preparedness capacity. This is done by supporting the development and training of IRC Country Emergency Teams (CET), assisting in the development of emergency focused partnerships with local civil society organizations, supporting the IRC country teams in emergency preparedness planning, maintaining regional and global capacity to rapidly identify and deploy qualified emergency response personnel.

SCOPE OF WORK
The Regional Emergency Coordinator (REC) will be situated in IRC’s East Africa Region while working closely with the Emergency Unit, country programs, and regional support team colleagues, to realize the IRC’s strategy to be an operational leader in the field of Emergency Preparedness and Response. The REC is charged with supporting and empowering country programs to respond to emergencies chiefly through an intentional and continual investment into Emergency Preparedness. The REC will spend most of his/her time advancing the IRC’s Emergency Preparedness levels within the East Africa Region. Additionally, as country programs launch emergency responses, the REC will provide remote technical support, and in a small number of instances is anticipated to offer short term support in country. The REC will report to the East Africa Deputy Regional Director and will work closely with the Emergency Unit’s Deputy Director for Emergency Preparedness, the Eme
rgency Preparedness Team and the network of other RECs to assure highly integrated work.

RESPONSIBILITIES

Emergency Preparedness Planning at Country Level
- Support and facilitate the Emergency Preparedness Planning (EPP) process of IRC country teams in the region’s high-risk countries, supporting the country program with the finalization, feedback process, approval and recurring review processes of the EPP documents as well as follow-up on progress of the country team against the implementation of the Preparedness Action Plan which is part of the EPP. This also includes the facilitation of the EPP workshop.
- Support and facilitate the process of regularly monitoring emergency triggers and drivers and generating a regional trigger monitoring dashboard.
- Develop a regional emergency preparedness perspective through analyzing the EPPs from within the region and identifying hazards and threats that could affect neighboring countries and support the development and maintenance of a regional emergency-risk monitoring and preparedness tool. Where required, the REC will also develop a regional approach to risk reduction and/or resilience and facilitate the streamlining and/or implementation of that approach in existing country operations and programs.
- Support the execution of Emergency Preparedness Rating (EPR) surveys and actively follow up on the results with the Region’s country teams. Provide support to Watchlist country programs in the Region to achieve an EPR score of 3.0 or higher.
- Support IRC country teams in the region to conduct Real-Time Evaluations (RTE) for country-led emergency responses and ensure that lessons learned from the RTE are proactively fed back into the preparedness process.

Capacity Building of Staff on Emergency Preparedness and Response
- Advise and support IRC country teams in the process and procedure to identify and select appropriate and motivated staff for the Country Emergency Teams (CET).
- Support the continuous assessment of emergency response capacity and competency needs of CET staff and assist in the corresponding development of capacity and competency building tools and training resources necessary for setting up effective and efficient emergency response teams
- Administrate, support and facilitate the delivery of emergency response capacity strengthening and technical training workshops to CET staff and assist IRC country teams in the development of efficient and effective CETs.
- Support country program CETs in the development of emergency related capacity strengthening plans and support and monitor the implementation of these plans. This includes connecting country teams with appropriate internal and external emergency preparedness training resources and opportunities.
- Provide input to the Emergency Unit’s Senior Emergency Preparedness Coordinator into the process of further development and improvement of capacity and competency development tools and resources across the organization.

Partnership Development for Emergencies
The IRC’s new strategy places emphasis on the establishing and development of partnerships with local civil society organizations (CSOs). In this, the IRC will clearly move away from primarily sub-contracting out elements of program implementation to a partnership model that centers on actually investing in CSO partners to help them strengthen their own emergency response capacities. The REC will be instrumental in building relationships around shared objectives and vision - rather than only focusing on project and partners’ performance.

- Support the IRC country teams in the process of evaluating and selecting potential CSO partners in high risk countries and support the establishment, development and maintenance of these partnerships with a particular focus on partnering/collaboration in emergencies.
- When needed, provide coordination and co-operation support to country teams and CSO partners during an emergency response.
- Provide input to the Emergency Unit’s Senior Coordinator for Emergency Preparedness Capacity Strengthening into the process of emergency response training tools and resources and manage the delivery of such trainings to IRC partner organizations in collaboration with the country team.
- In collaboration with the IRC country teams, support established CSO partners with ongoing, tailored, targeted support to help ensure effective application of emergency response skills.

Emergency Response Support
Working closely with regional leadership and other members of the regional support team, the REC will provide technical support to country teams as they launch emergency responses. The REC will encourage the realization of response plans developed as a part of their emergency preparedness work. The REC will, for the most part, provide remote support to CETs; and in a small number of instances can travel in country to provide hands on support and leadership in the setting up of an emergency response.

The advisory support may include, but is not limited to the following components:
- Advise and support country programs with collating the required data to request an emergency classification and provide follow up with the Emergency Unit if necessary.
- Advise and support country programs with speedy setup of an emergency response through reviewing proposals for emergency funding requests from crisis response fund (CRF) and other IRC emergency funding mechanisms or supporting the development of response strategies.
- Advise country programs with regard to the activation of specific emergency protocols.
- Advise and support country programs in the deployment of their CET.
- Assist country teams in liaising with the Emergency Unit with regard to specific support for country-led emergency responses. E.g. in case of a shortage of deployable response staff on country level, the REC will support the country team to request support from the IRC’s Emergency Response Team or Emergency Roster.
- Upon request, advise and assist local partner organizations in the setting up of an emergency response.

KEY WORKING RELATIONSHIPS
Position Reports to: Deputy Regional Director, East Africa Region
Position directly supervises: None

Indirect Reporting: Deputy Director for Emergency Preparedness, Emergency Unit

REQUIREMENTS

Prior hands-on field experience and proven track record in:
- humanitarian staff competency and capacity strengthening
- emergency preparedness planning and programs
- establishing and developing partnerships with local civil society organizations based on shared objectives and visions and through investing into CSO partners’ capacity strengthening
- organizing and facilitating training / capacity strengthening workshops
- emergency response and emergency coordination
- University degree in human resources, international development or related field, Master’s degree preferred, equivalent work experience will be considered.
- Proven abilities in developing and implementing new structures and processes including building support and consensus across departments and delivering on timelines.
- Excellent oral and written communications skills in English.
- Previous experience in international humanitarian aid or development required, particularly within the region.
- Able and willing to undertake significant travel within the region to potentially insecure environments.

About the Organization

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 27 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.

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