Reporting Specialist

  • Senior-level, Full-time staff position
  • Posted on 26 February 2021

Job Description

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background Information - Job-specific

According to UN OCHA, the humanitarian crisis in Yemen remains the worst in the world. Nearly five years of conflict and severe economic decline are driving the country to the brink of famine and exacerbating needs in all sectors. An estimated 80 per cent of the population – 24 million people – require some form of humanitarian or protection assistance, including 14.3 million who are in acute need. Severity of needs is deepening, with the number of people in acute need a staggering 27 per cent higher than last year. Two-thirds of all districts in the country are already pre-famine, and one-third face a convergence of multiple acute vulnerabilities.[1]

The United Nations Office for Project Services (UNOPS) was requested to operationalise and manage a mechanism to oversee the monitoring and inspection services on behalf of the UN to facilitate the flow of commercial goods to Yemen. The United Nations Verification and Inspection Mechanism for Yemen (UNVIM) is an independent mechanism, executed by UNOPS.

UNVIM has been based in Djibouti, Republic of Djibouti, since January 2016. As of February 2021, UNVIM has issued clearances to more than 1,630 vessels discharging over 28.1 million metric tonnes of commercial cargo to Yemen’s Red Sea ports of Hodeidah, Saleef and Ras Isa.

[1] UN OCHA https://www.unocha.org/yemen/about-ocha-yemen

Functional Responsibilities

Reporting Strategy

  • Develop an overall reporting strategy for the project.
  • Coordinates inputs to and draft reports related to project activities;
  • Identify gaps and develop appropriate reporting formats to meet all reporting requirements of the Project.
  • Develop and establishes a reporting schedule and ensures the timely submission of reports as identified;
  • Provides quality assurance evaluation, including data verification on all reports and information products produced by the project by improving and consolidating all reports prepared by the project;
  • Deep understanding of reporting documents and ensures the quality of high-value data for accuracy, consistency and comparability;
  • Drafts briefing notes, talking points and other correspondence related to the project;

Stakeholder Management
  • Coordinates the finalisation of donor reporting with the Partnerships Unit in the UNOPS Hub in Amman and the Project Manager;
  • Liaises with the Partnerships Unit in the UNOPS Hub in Amman regarding the dissemination of reports and the accuracy of information included in visibility materials and publications;
  • Acts as a focal point/central instrument for the collection, analysis and dissemination of information relevant to the project;

Knowledge management and innovation

  • Produces and updates information products such as maps, charts and info-graphics by turning data into graphical products to convey messages and a storyline as well as support strategic and operational decision-making;
  • Supervise training events and design/set training agenda to build capacity of stakeholders on forecasting, results management, analysis and reporting.
  • Coordinate the contributions to the development of internal capacity across the organization in terms of forecasting, results monitoring and reporting.
  • Conducts other duties as required by the Project Manager.
Competencies
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Functional Responsibilities
  • Results Orientation: Handles multiple projects/tasks and delivers them; ensures timely and consistent follow up on projects; is efficient and successful in handling time-bound projects; identifies critical factors and focuses energy to achieve them; is aware about self-development and identifies ways to enhance competencies.
  • Teamwork: Always works with others to accomplish goals/tasks; treats all members of team in a professional manner and with respect; is open to different points of view; communicates with all team members without bias and seeks to address any problems immediately; completes own assignment and monitors self-progress in order to making contribution to team goals; is dependable in times of crisis.
  • Ability to Analyse: Is fact-based in his/her approach to problem solving; reviews and analyses information; takes reasoned approach and discusses them with other key players of a balanced view; has a back-up/contingency plan ready for high risk/complex projects; is able to break down complex tasks into manageable parts to achieve completion.
  • Communication skills: consistently delivers accurate, clear and concise messages in written or oral form; shares information with colleagues.
Education/Experience/Language requirements
Education:

Master’s degree (or equivalent) in political affairs, international relations, communications, journalism, public relations or related fields. A first-level university degree in combination with required qualifying and and additional 2 years of experience may be accepted in lieu of the advanced university degree.


Experience
  • At least 5 years (or more depending on academic credentials) of progressively responsible experience in political and/or donor reporting, communications, public relations, project development, data Analysis, data visualization and report writing.
  • Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases is desirable.
  • Previous experience in reporting within the UN system or an INGO in an international setting is highly desirable.
  • Experience in the usage of computers and office software packages, including Google.

Languages

  • Fluency in English language is required.
  • Knowledge of another UN language such as Arabic or French is an advantage.


Contract type, level and duration
  1. Contract type : International ICA contract
  2. Contract level : IICA2
  3. Contract duration : Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Djibouti is a UN Family Duty Station
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

About the Organization


Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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