1.0 About AECF’s Investments Advisory Services
In delivering on AECF’s strategy, the Investments Advisory Services (IAS) department is increasingly providing value added support to AECF investee companies in Africa to accelerate their business growth, resilience and impact delivery. The IAS team works with AECF’s investee companies to identify capacity gaps through conducting business diagnostics, prioritizing of capacity needs and planning for delivery of services that will increase business performance and sustainable delivery of social impact. Based on the emerging priority needs of our investee entrepreneurs, key advisory services have broadly been categorized under business planning, strategy & strategic management; financial management; sales marketing, distribution & customer service; leadership and organization development; production and operations; integration of environmental and social management; and investment readiness & facilitating access to additional finance.
2.0 About the Kakuma Kalobeyei Challenge Fund (KKCF)
The Kakuma Kalobeyei Challenge Fund (KKCF) is a program of the International Finance Corporation (IFC), implemented with Africa Enterprise Challenge Fund, Turkana County Government, and UNHCR. The five-year program is designed to support private sector investment and unlock the economic potential of refugees and their hosts, in Kenya’s Turkana County. The Kakuma Kalobeyei Challenge Fund aims to enable better economic integration and self-reliance of displaced populations and their host community. KKCF has launched the Private and Social Enterprise windows and is expected to launch the LED window in March 2021. For more information visit: www.kkcfke.org.
3.0 Local Enterprise Development Window
The Local Enterprise Development Window will specifically target local small- and micro-enterprises from the refugees and Turkana County communities. The target areas are Kakuma Town, Kakuma Refugee camp and Kalobeyei settlement and Kalobeyei town in Turkana County, Kenya. Local small- and micro-enterprises operating in any business sectors are eligible for funding. Women and youth owned/led enterprises are particularly encouraged to apply. The AECF will work with existing or new providers of financial and business development services (banks, microfinance institutions (MFIs), NGOs and others) to support the growth of the local businesses. Funding is expected to be in the form of grants, where disbursements are based on mutually agreed milestones that must be achieved. Beyond the grants, technical and business development services will also be provided.
4.0 About the assignment
4.1 Purpose of the assignment
AECF is seeking the services of four seasoned local business development coaches (fluent in either Swahili, Turkana, Arabic and/or Somali language) to deliver an efficient and effective suite of business development services to micro and small businesses/entrepreneurs that will be selected as beneficiaries of the KKCF Grants. The coaches will also contribute to the design of the training materials that will be used to build the capacity of the selected businesses. The selected coaches will plug into the AECF’s Advisory Studio for small enterprise support. The coaches will mostly support the entrepreneurs to formalize their businesses, prepare bankable business plans, put their books in order, develop/fine-tune their go-to-market strategies, meet requirements of commercial financiers like banks and MFIs, and strengthen their overall operations and supply chains.
4.2 Specific duties and responsibilities (the “Services”) of the consultant
Each consultant will join our local staff in delivering the following services.
Mobilizing potential entrepreneurs to apply for the grants (20% of your time)
a) Participate in the marketing of the challenge fund and recommend at least 30 local entrepreneurs based on the criteria of the competition.
b) Communicate program details to refugee and host participants and confirm messages have been received.
c) Advise on participants’ criteria to fit the culture and existing businesses in the camp.
d) Support in interesting high potential entrepreneurs to apply.
e) Support applicants to prepare bankable proposals/business plans for AECF financing.
f) Communicate to AECF KKCF program team about any challenges faced by participants during the roll-out and implementation of the program.
g) Promote collaboration and synergy between AECF, local entrepreneurs and other agencies.
Training (80% of your time)
a) Contribute to content and design of the training materials.
b) Coach and train entrepreneurs to implement and deliver on their business plans, establish proper systems, perfect their go-to-market strategy, access market information, meet requirements of other next level financiers like banks, MFIs and others, connect the entrepreneurs to other available services within the KKCF program and others including potential markets, financiers, technologies, etc.
c) Conduct monthly site visits to assess business need and opportunity.
d) Generate cash flow statements and profitability analyses with the entrepreneurs.
e) Provide informed, strategic, and realistic advice to help the entrepreneurs meet their objectives or shift their objectives towards better sustainability/profitability.
f) Conduct site visits to provide real time advice to solve business challenges and grow businesses.
g) Organize all the training logistics: printing training materials, setting up the training venue, recording attendance, starting the training on time, preparing training reports.
h) Provide the training using AECF training materials in either of the languages (Swahili, Arabic, Turkana, Somali)
i) Review and advise the Advisory Manager on necessary changes to the training modules.
j) Complete the training program in the due time and within budget.
k) Prepare and submit progress and training reports within the agreed timelines.
4.3 Specific deliverables
For each of the four companies, the deliverables/outputs for this assignment are outlined below:
a) At least 60 entrepreneurs supported with the application process and business plan development in the pre-selection stage. This will mostly be delivered through small group coaching sessions.
b) At least 50 entrepreneurs have been able to formalize their business operations.
c) At least 50 entrepreneurs have expanded their markets and increased their sales.
d) At least 25 entrepreneurs have their books in order and five are accessing additional financing from other sources like MFIs and other programs to scale their businesses.
e) A final consultancy report detailing lessons learnt, best practices and recommendations for the next phase of advisory/coaching services.
4.4 Duration of the assignment
The assignment is expected to commence in March 2021 and end in December 2021. It will be a consultancy arrangement with a maximum of five billable months (100 days) spread over a period of 10 months.
Payments will be tagged to agreed milestones and the contract can always be terminated, should the delivered milestones not meet the expected and agreed criteria.
4.6 Location/duty station
The consultants MUST already be locally established in any of the program target areas: Kakuma Town, Kakuma Refugee camp and Kalobeyei settlement and Kalobeyei town in Turkana County, Kenya
5.0 Proposal submission
Qualified consultants/small business coaches are invited to submit a proposal that includes the following:
a) Qualification and experience of the consultant/coach.
b) Approach and methodology to undertake this assignment underpinned by a demonstration of value for money.
c) Previous experience in similar assignment(s) with small businesses, including those in the target project areas. Atleast three references should be included from businesses supported and/or employers
d) Languages the consultant is proficient in (must be fluent in at least two of Swahili, Arabic, Turkana or Somali)
e) A detailed financial budget (in KES) and work plan.
f) The technical and financial proposals will need to be submitted as separate documents.
6.0 Qualifications and experience
The ideal candidates will fulfill the following requirements:
a) Must apply as an individual. Not a firm.
b) Must be locally based in the target program areas and fluent in at least two of the required languages (Swahili, Arabic, Turkana, Somali)
c) 3+ years of work experience in supporting small and medium businesses to establish, operate and formalize their businesses.
d) Experience in consulting/coaching, business planning, and providing business advice - training small businesses in planning, financial management, managing their supply chain, marketing, sales & customer service, operations. Experience in running own business will be a plus.
e) Strong financial and accounting skills; familiarity with business financial and regulatory policies in Turkana/Kenya
f) Flexible and able to deliver results under pressure.
g) Excellent computer skills, especially with MS Excel and Word
h) Good written and oral communications skills
i) Good presentation and training skills
j) Shows perseverance, personal integrity, and critical thinking skills.
k) Honest and professional
l) Advanced education OR currently pursuing it (university or Diploma)
m) Be between ages 25-35 years.
n) Excellent communicator to audiences in two or more of the following: Swahili, English, Turkana, Somali, Arabic
o) Must be based in the program target areas mentioned above.
p) Access to a smart phone 24/7 is a plus.
The consultants will report to the Senior Program Officer - KKCF.
8.0 Evaluation Criteria
An evaluation committee will be formed by the AECF. All members will be bound by the same standards of confidentiality. The consultant should ensure that they fully respond to all criteria to be comprehensively evaluated.
The AECF may request and receive clarification from any consultant when evaluating a proposal. The evaluation committee may invite some or all the consultants to appear before the committee to clarify their proposals. In such event, the evaluation committee may consider such clarifications in evaluating proposals.
In deciding the final selection of qualified bidder, the technical quality of the proposal will be given a weighting of 80% based on the evaluation criteria. Only the financial proposal of those bidders who qualify technically will be opened. The financial proposal will be allocated a weighting of 20% and the proposals will be ranked in terms of total points scored.
The mandatory and desirable criteria against which proposals will be evaluated are identified in the table below.
Key Areas for Evaluation/ Assessment
(A) TECHNIAL PROPOSAL
i) An understanding of the consultancy requirements;
· Demonstrate an understanding of the assignment and how it fits in the unique setting/context of Kakuma and Kalobeyei areas
· Demonstrate specific critical success factors for a successful coaching program in the Program target area
ii) Methodology/strategy that will deliver the best value on the assignment:
· Demonstrate the best strategy to deliver each of the deliverables within a realistic timeline, underpinned by value for money and understanding of the unique business environment.
· Demonstrate innovation in the delivery approach considering COVID-19 disruptions in the communities
iv) Relevant services undertaken by the bidder in the past engagements:
· Demonstrate relevant experience and recent engagements in providing hands-on business support services to small businesses in the project target areas. Presenting impact of the consultant’s services on growth of small businesses supported before will be a good addition. In other words, experience demonstrated should go beyond activities and tasks in the past.
· Consultant must currently be residing in the program target areas
v) Detailed reference list indicating the scope and magnitude of similar assignments:
· A reference list.
· At least 2 Letters of reference from past customers or employers
(A) FINANCIAL PROPOSAL
· Clarity, relevance, reality to market value/ value for money of cost for the assignment (inclusive of any applicable tax)
9.0 Application details
To be considered, your proposal reference “REQUEST FOR PROPOSALS – LOCAL BUSINESS COACHES/CONSULTANTS TO SUPPORT SMALL LOCAL ENTERPRISES IN KAKUMA AND KALOBEYEI REGIONS IN KENYA” must be addressed to firstname.lastname@example.org by 1700Hrs (EAT), 5th March 2021. You may also send any enquiries on this call to this email address.
The AECF is obliged by the Kenyan tax authorities to withhold taxes on service contract fees as well as ensure that VAT, is charged where applicable. Applicants are advised to ensure that they have a clear understanding of their tax position with regards to provisions of Kenya tax legislation when developing their proposals.
AECF reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.