Senior Awards and Compliance Officer

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Population Services International
Washington, DC, District of Columbia, United States
Apply by 2 June 2018
Senior-level , Full-time staff position
Posted on 3 May 2018

Job Description

Job title: Senior Awards and Compliance Officer

Department: Grants and Contracts

Based in: Washington, D.C.

Reports to: Deputy Director, Grants & Contracts

Travel: Up to 20% international travel

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Join us!

PSI’s Grants & Contracts Department serves as the one-stop shop for guidance on donor regulations, award negotiation, and compliance training. We’re responsible for helping our staff navigate the complexities of donor requirements and the terms and conditions of their awards. We approach grants and contracts compliance holistically – ensuring the correlation between programmatic, financial, and donor requirements. Our aim: Collaborative compliance solutions for sustainable PSI programs.

We are looking for a Senior Awards and Compliance Officer to provide guidance to our West and Central Africa and Southern Africa Regional Support Teams in the following areas: Review of prime awards and subawards; Provide regulatory compliance support and guidance to regional support backstoppers and country office staff; Create concise guidance documents that explain donor requirements and reflect best practices; Support the development of award monitoring tools and templates; Promote subrecipient monitoring best practices; and translate documents into French and facilitate comprehension of requirements for French-speaking country office staff.

Sound like you? Read on.

Your contribution

Award Administration

We aim to provide compliance support across the PSI Global Network. Each award is different, and that is how we approach award administration – a tailored compliance approach for each award. At the beginning of each new award, the Senior Officer reviews award terms and conditions prior to signature, advises during the negotiation process, extracts relevant requirements for HQ regional support teams, and participates in project kick-off meetings. During implementation, the Senior Officer supports systems to track subaward and prime award terms and conditions and maintains permanent files including prime and subaward documentation. Project closeout rounds out the award cycle, and the Senior Officer ensures staff understand the entire process.

Subaward Management Support

As the issuance and complexity of subawards increases at PSI, the Grants & Contracts Department provides support for the development of tools to be used by PSI Network Members and regional backstopping and program staff, in reviewing subagreements / modifications, analyzing risk assessment to identify potential areas of compliance vulnerability, and developing corrective action plans to mitigate the risks. In addition, the Grants and Contracts Department develops tools, including subaward templates, manuals, pre-award assessments, and monitoring. We provide guidance and training on the use of these tools. The Senior Officer will help develop these tools and facilitate their rollout and use.

Training and Capacity Building

We don’t operate in isolation in the Grants & Contracts Department, and a lot of what we do is focused on working in conjunction with HQ Regional Support Teams and PSI’s Network Members to determine how we can collectively improve compliance oversight for PSI. This is a substantial part of what we do. It’s sort of what makes us tick. The Senior Officer, with the guidance of the Deputy Director, may be involved in supporting that effort in terms of the development, organization, and presentation of training modules.

Compliance Support

Who ever would have thought that compliance support could be innovative? We do. The basic compliance roles and responsibilities are inherent in what we do: We develop recommendations for standard language to ensure consistency of practice for use in awards. We ensure alignment of subawards with prime award terms and conditions. We conduct regulatory research and develop guidance for HQ staff and country offices in response to questions related to allowability and approval requirements. We take it a bit further though – We’re creative detectives, essentially. Often all of the facts are not evident, so we try to determine what the real compliance issues are. The Senior Officer would work closely to that end and will also be expected to remain current on donor changes within the industry through resource sites, publications, and continuing education. The Senior Officer will act as the “compliance go-to person” and will provide guidance and advice to PSI Network members on compliance issues and questions, in addition to other duties as assigned.

Records Management

The Officer the Officer will work with country offices and the Document Review Coordinator to assess compliance and ensure correct systems and filing are in place.

What are we looking for?

  • Master’s degree or equivalent years of experience.
  • 5+ years of increasingly responsible experience in federal and/or private grants/contracts management (Master’s degree may be substituted for experience).
  • Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well is extremely important, as are attention to detail and correct grammar usage.
  • Demonstrated project management and organizational skills – especially with time-sensitive work.
  • Previous experience in training using adult learning techniques and experience coordinating and facilitating in person and virtual training.
  • Demonstrated expertise with researching, interpreting, and applying donor regulations. Knowledge of the Uniform Guidance, Standard Provisions, FAR/AIDAR, and other donor rules and regulations regarding implementation of Federal awards.
  • Familiarity with other donors such as The Global Fund, DFID, KfW, World Bank, UN Agencies, and foundations.
  • Proficiency in MS Word and Excel.
  • Ability to collaborate and participate in teams with a can-do, positive attitude.
  • Stellar communication skills and an ability to develop strong partnerships, especially in a diverse, global environment.
  • Knack for exercising discretion.
  • Ability to maintain a customer service solution-oriented attitude and a positive approach in a fast paced, high volume work environment.
  • Ability to think logically and analytically, rapidly assess diverse information, and draw correct conclusions.
  • Written and spoken fluency in French required.


  • Exempt

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.


About the Organization

About PSI: PSI is a leading global health organization with programs targeting malaria, child survival, HIV and reproductive health. Working in partnership within the public and private sectors, and harnessing the power of the markets, PSI provides life-saving products, clinical services and behavior change communications that empower the world's most vulnerable populations, in over 65 countries to lead healthier lives. Over 150 staff in the Washington D.C headquarters, 100 overseas expatriate staff and almost 8,000 local staff work to execute PSI’s critical and innovative programs worldwide. Health Impact and Donors: PSI has a unique focus on measurable health impact much like successful corporations measure profitability. Measuring the results of PSI’s health interventions isn’t as simple as counting lives saved. PSI employs an entire team of researchers to continuously evaluate PSI performance against evidence-based objectives and verifiable indicators. Such strict measurement of PSI performance is what sets the organization apart from others in the field and feeds into the design of innovative, targeted and cost-effective interventions. By utilizing the DALY (Disability Adjusted Life Year) system, PSI estimates that in 2009 alone, its programs directly prevented more than 156,000 HIV infections, 2.6 million unintended pregnancies, almost 150,000 deaths from malaria and diarrhea and 19 million malaria episodes. In addition, roughly 25,000 patients were treated for TB. With a focus on decentralized management and local experts, innovative programs and successful benchmarking, PSI is proud of its long term commitment to serve those most in need. PSI is supported by several major donors including: governments of the United States, United Kingdom, Germany and the Netherlands; the Global Fund, various United Nations agencies, private foundations, corporations and individuals. Areas of PSI focus: HIV: PSI has HIV programs in over 60 countries around the world. Interventions, which include social marketing of HIV products and services and targeted HIV communications, are based upon a commitment to produce measurable health impact and an emphasis upon rigorous research and evaluation. Although condom social marketing and targeted communications remain the cornerstones of PSI's work to address the HIV pandemic, country programs also implement an increasingly comprehensive range of interventions in response to the changing needs of specific country contexts and populations. PSI is increasingly implementing innovations such as male circumcision services and targeted communications for concurrent sexual partnerships and injection drug use interventions. TB: Tuberculosis (TB) is a curable and preventable illness, yet it remains a major cause of death worldwide. It is one of the biggest killers of women of reproductive age and the most common cause of death among people living with HIV/AIDS. PSI provides a variety of innovative TB and TB/HIV-related services, engaging private providers in diagnosis and treatment and integrating HIV counseling and testing with TB services. It also creates innovative behavior change communications campaigns to increase awareness of TB and TB/HIV and to promote healthy behaviors. Child Survival: Vulnerable children are one of PSI’s most important target groups. According to the WHO, nearly 10 million children under the age of five die each year – more than 1,000 every hour. Tragically, about two-thirds of child deaths are preventable through practical, low-cost interventions. PSI works to improve child survival by helping developing countries address water-borne diseases such as diarrhea, malaria, pneumonia and HIV with prevention and treatment education and products. PSI’s child survival programs improve the health and save the lives of children under five in more than 30 countries. Reproductive Health: In over 30 countries throughout the world PSI empowers women and couples to lead healthier lives by providing access to innovative family planning and maternal health products and services. Every year, there are more than 60 million unintended pregnancies and more than 500,000 women die from pregnancy-related causes. In 2008 alone, PSI prevented an estimated 3.1 million unintended pregnancies and 15,000 maternal deaths, and enabled millions of couples to plan their families. Over the past three decades, PSI has expanded the contraceptive methods in its portfolio from male condoms and oral contraceptives to include injectable contraceptives, intrauterine contraceptive devices (IUD), emergency contraception pills, implants, female condoms, voluntary sterilization, and fertility awareness methods such as the Standard Days Method using Cyclebeads®. PSI’s RH platform has also grown to address maternal mortality through the prevention of post-partum hemorrhage and sepsis, and the prevention of unsafe abortion. Clean Water: Access to clean water is a challenge in almost all of the countries PSI operates in. Increasing awareness of water borne diseases and accessibility to treated water are a core part of PSI’s efforts across its health areas. PSI and its many partners are working together to promote the Safe Water System, a water quality intervention that employs proven, easy-to-use and inexpensive solutions such as household water treatment appropriate for the developing world. Household water treatment and safe storage ensures that each sip of water is safe to drink. Household water treatment can be adopted quickly, inexpensively, at national scale in both development and emergency situations, making an immediate difference on the lives of those who rely on transporting to and storing water in their homes. Malaria: PSI provides malaria control support to national Ministries of Health in over 30 countries worldwide. PSI tailors its malaria control programs to the unique environment in each country and the needs outlined by the Ministry of Health to achieve the Abuja Targets and MDGs. PSI’s malaria control programs include delivery of insecticide treated mosquito nets, pre-packaged malaria treatment, behavior change communications and operational research.

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