Senior Contracts Manager: Capacity Building and Award Management

Washington, D.C., United States
Apply by 29 July 2018
Mid-level , Full-time staff position
Posted on 29 June 2018

Job Description

NCBA CLUSA is currently seeking a qualified candidate for the position Senior Contracts Manager: Capacity Building and Award Management, based in Washington, DC.

SCOPE AND PURPOSE: The Senior Contracts Manager: Capacity Building and Award Management position is responsible for managing the full life-cycle of contracts and grants by providing comprehensive and professional services of contracts administration through regulatory compliance and organizational policies and procedures.

ESSENTIAL AREAS OF RESPONSIBILITIES:

  • Manages and refines NCBA CLUSA’s policies, procedures and system, including procurement, for the grants, cooperative agreements and contracts awarded to NCBA CLUSA. The system includes the proposal submission, dated receipt of awards, award distribution to appropriate parties, contractual agreement and amendment processing and award summary page for quick reference.
  • Reviews all grants and contracts documents and is familiar with the project goals and compliance requirements; establishes and implements a regularized review including quarterly financial reviews, pipeline analyses, and balance sheet reviews; monitors grant and contract expenses, manages donor obligations and life-of-grant budget performance; monitors achievement of targets, objectives, and deliverables against approved implementation schedule and monitors against budget performance; manages the timing of cash requirements by field offices; advises program managers of significant deviations from budgets and recommends resolution of problems to supervisor.
  • Guides, trains, and directs negotiations on the contractual terms and conditions of awards and sub awards; assist in the development of materials in support of such activities; responds to requests for financial information from donor organizations.
  • Responsible for providing program-level administrative backstopping and support to Program Management team; provide regulatory training, capacity building, guidance, and direction on finance and contractual matters; make appropriate program and project recommendations.
  • Monitor project sub-grants and subcontracts with local operating partners; provide training, guidance and direction to field staff in the development of such sub-grants and subcontracts; review and evaluates all pre-award surveys for completeness and accuracy, and makes initial risk evaluation; reviews all draft sub-grant and subcontract documents for completeness, compliance with donor requirements and conformity with NCBA CLUSA prerequisites; recommends changes to bring documents into compliance. Monitors financial submissions from subgrantees and subcontractors for compliance with contractual agreements and notifies supervisor of issues and concerns. Monitors achievement of targets by subgrantees or subcontractors against budget performance and notifies supervisor of issues and concerns.
  • Conducts regular subgrantee/subcontractor risk evaluation process. Ensures subgrantee/subcontractor’s regular indirect cost evaluations are conducted on-time; may be required to negotiate/evaluate indirect cost rates as needed.
  • Assists Business Development team in preparing budget modifications for existing awards.
  • Works closely with the Senior Budgeting and Financial Monitoring Manager to ensure overall contracts management.

QUALIFICATIONS:

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

SKILLS AND EXPERIENCE:

  • Bachelor’s degree in Business, International Development or related field. Master’s Degree preferred.
  • Minimum ten (10) years contracts management experience is required. Knowledge of accounting, financial analysis, human resources, information technology, and business procedures; and (3) years working overseas in a development capacity desired.
  • Requires a working knowledge of the administrative, financial and contractual management of international economic development programs; and interpreting and applying U.S. Government rules and regulations that govern foreign assistance development financing.
  • Experience and/or interest in providing financial and program training to people in the developing world is highly desirable.
  • Experience negotiating awards with donors and or sub-awardees highly desirable.
  • Experience with project backstopping and managing to project objectives.
  • Strong MicroSoft Word and Excel experience and familiarity with accounting and financial systems.
  • Excellent written and oral communication skills.
  • Excellent language skills in English; a second language (Spanish, French, Portuguese) preferred.
  • Ability to travel internationally up to 50 days per year.

This position requires a positive attitude, attention to details, ability to motivate a team, ability to set priorities, negotiate, problem solve, and strong interpersonal communications skills.

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

LANGUAGE SKILLS:

Excellent ability to read, write and speak English. This position requires no specific language skill other than the English language.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of variables in situations where complex tasks are necessary.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, use hands to write or type, use arms to reach for items and turn head to speak and/or hear others. The employee will frequently walk, reach, stoop, push and pull up to 20 lbs and lift up to 10 lbs. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate. The noise level should remain low to moderate during the normal business hours.

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job within an office setting. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions of the position.

RELATIONSHIPS:

This position works closely with and under the direction of the Director of Compliance and Support – Grants and Contracts. S/he is expected to work in a positive, professional manner with all staff, members and the general public.

We recommend using the following browsers for a smoother application process- Google Chrome or Mozilla Firefox.

NCBA CLUSA is an equal opportunity/affirmative action employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, and legally protected characteristics for non-merit factors. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

NCBA CLUSA is committed to providing reasonable accommodations to qualified individuals with disabilities in all facets of employment, including the employment application and selection process. If you have a disability that affects your ability to use our online system to apply for a position at NCBA CLUSA, please send an email to Misti French or call 202.638.6222.

About the Organization

NCBA CLUSA is the primary voice in the United States for people who use cooperatives to build a better world. By strengthening cooperatives, building resilient communities and providing economic opportunities, NCBA CLUSA, through its international and US programs, works through the cooperatives principles in more than 20 countries. Since 1916, NCBA CLUSA has shared the cooperative advantage, highlighting the impact cooperatives have in bettering the lives of individuals, families and communities. Through its advocacy program, NCBA CLUSA educations lawmakers and promotes the cooperative business model, working with public and private thought leaders.

NCBA CLUSA is an equal opportunity/affirmative action employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, and legally protected characteristics for non-merit factors.

NCBA CLUSA is committed to providing reasonable accommodations to qualified individuals with disabilities in all facets of employment, including the employment application and selection process. If you have a disability that affects your ability to use our online system to apply for a position at NCBA CLUSA, please send an email to Misti French or call 202.638.6222.

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