Senior Finance Manager, ASAP Project

  • Senior-level, Full-time staff position
  • Posted on 21 June 2019

Job Description

Summary of Role

The Senior Finance Manager, ASAP Project will be a senior member of the IntraHealth project leadership team for a USAID Global Contract entitled: “Accelerating Support to Advanced Local Partners” (ASAP). S/he will provide fiscal leadership for project activities, ensuring the effective use of donor resources to meet project goals. S/he will be responsible for all project- oriented financial systems including budgeting, monitoring, forecasting as well as all legal, audit, and contractual compliance. S/he leads the implementation of these key systems by ensuring that activities are implemented in accordance with the organization’s mission, strategic objectives, and program approaches and comply with IntraHealth’s and USAID’s policies, procedures, and guidelines. This position, with regular legal support, ensures that IntraHealth policies and procedures are compliant with US and local law and effectively implemented throughout the program. The Senior Finance Manager, ASAP Project will report to the ASAP Project Director.

Essential Functions

Planning, Budgeting, and Reporting

  • Leads the development, monitoring, and review of the project budget and ensure effective development of monthly projections and cash advance forecasts
  • Ensures compliance with donors’ agreements and that all activities are implemented as per the approved agreement and budget.
  • Oversees the preparation of high-quality USAID quarterly and annually financial reports as well as the PEPFAR expenditure analysis report.
  • In coordination with country and Chapel Hill Finance staff, monitor grant spending to ensure timely expenditure of donor funds and project closure and adherence with IntraHealth and donor regulations.
  • Provide direct mentoring and oversight to project staff performing financial and administrative functions
  • Advise senior leadership regularly on financial and operations-related matters

Financial Management

  • Ensures accurate financial forecasts and secure adequate and timely financing for activities and procurements with close consultation with the Finance and Program units
  • Ensures that financial management systems provide accurate, current and complete disclosure of financial transactions, aligned with IntraHealth’s policies and procedures
  • Monitors proper management of cash flow and assures that budgets are followed, and the project does not overspend
  • Designs and implements sound internal control systems to safeguard assets, financial records and documents of the organization
  • Reviews disbursements and payroll costs for authenticity and accuracy
  • Provides financial performance feedback to the project leadership team and IntraHealth Headquarters program and finance support staff
  • Facilitates and follows-up change of bank signatories and bank procedures.
  • Conduct pre-qualification reviews and selection of potential sub-contractors/grantees and vendors to ensure value for money and compliance with IntraHealth and donor requirements
  • Develop consultant contracts, agreements, and work orders-including scopes of work, deliverables, and payment schedules, ensuring competitive processes and compliance with local, IntraHealth and donor policies and guidelines
  • Provide technical assistance, as needed, to local partners on financial compliance and reporting
  • Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations

Auditing

  • Serves as liaison with external auditors, facilitates internal and external audit undertakings.
  • Prepares responses to audit findings and follows-up on the implementation of audit recommendations.
  • Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to the Project Director and IntraHealth Headquarters

Capacity Development

  • Provide on-site support to Local Organizations by conducting a Non-US Organization Pre-Award Survey (NUPAS) or Organizational Capacity Assessment (OCA) or Public Financial Management Risk Assessment Framework (PFMRAF)
  • Provide guidance and leadership in capacity building for financing and compliance amongst consortium partners.
  • Coordinate consortium partners and consultants to conduct and review baseline assessments using the NUPAS and OCA and co-develop a Transition plan with local partner.
  • Provide TA to local partner organizations in areas of financial management, accounting and control systems.
  • Ensure transparent documentation of local partners progress and ability to comply with PEPFAR financial management systems, including expenditure reporting, management of outlays and timely outlay of COP funding.
  • Coordinate and provide TA to local partner organizations in areas of compliance and risk management and assist local partners in demonstrating compliance with US Standard Provisions for Non-US NGOs.
  • Provide specialized TA on audit readiness, specifically addressing the standards set forth in the OIG guidance on Provide asynchronous course on the Guidelines for Financial Audits Contracted by Foreign Recipients, to target finance managers and executive leaders.
  • Provide TA to local partners to complete annual audit requirements for NGOs as outlined in: -OIG guidance on Audits for Foreign Recipients and Standard Provisions for Non-US NGOs and Audits for Foreign Recipients and Standard Provisions for Non-US NGOs.

Education/Experience Requirements

  • Master’s degree in Accounting, Finance, Business Administration, or similar field of study and at least eight years of experience in financial and administrative management with organizations which manage worldwide international projects or a Bachelor’s degree in related field of study and at least 12 years of relevant experience
  • Must have at least 8 years of senior manager experience in financial, administrative, and contract management of USG funded projects, preferably on large & complex global projects.
  • Must have experience managing USAID contracts and have expert knowledge in USG rules and regulations. Must have experience complying with contract terms and ensure activities are implemented per approved contract and budget.
  • Must have experience developing consultant contracts, developing financial management and operations policies and procedures, work-orders including scopes of work, deliverables and payment schedules ensuring compliance and competitive process. The FD must have demonstrated ability to analyze financial data, create and track budgets, set up and maintain financial management systems, and experience with financial/accounting software as well as managing sub-contracts. The FD should have previous experience managing expatriate and local staff.
  • Must have experience with the audits of USG funded projects including Recipient Contracted Audits (RCA).
  • Must have experience with PEPFAR programming and policies for at least five years is desirable.
  • Demonstrate diplomatic and interpersonal skills and ability to manage staff effectively in a complex and changing environment.
  • Proven ability to manage confidential matters discreetly and with the trust and confidence of colleagues and clients.

Skills:

  • Must have excellent oral and written communication skills in English
  • Must understand International Financial Reporting Standards (IFRS)_and Generally Accepted Accounting Principles (GAAP),
  • Must have analytical skills, interpersonal skills, team management
  • Computer literacy in MS Office applications including Word, Excel, PowerPoint, and Outlook knowledge of QuickBooks, Serenic.

Working Conditions/Physical Requirements

  • Minimum noise levels in an office environment
  • Position is based in an office, requiring sitting at a desk most of the day
  • Requires lifting of 0-10 lbs. occasionally or as needed
  • This position is based in IntraHealth Washington DC office

Summary of Benefits

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers, so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

To apply and learn more about IntraHealth Careers @: http://www.intrahealth.org/section/careers

Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1

About the Organization

Why Choose IntraHealth?

At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.

For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.

Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.

Join us and together we can make lasting changes in global health—for all of us.

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