Senior Finance Officer

  • Senior-level, Full-time staff position
  • Posted on 1 July 2020

Job Description

The Senior Finance Officer directs financial activities for their assigned field offices, guides field finance administrators on transaction review, and reviews and approves payment and field expense transactions for posting to the general ledger. The function of the Senior Finance Officer is to take a proactive approach to the oversight of financial transactions within their portfolio and be a line of direct support to the field office finance managers and program teams. The Field Finance team works with the Program Administration Team and Program Team to design, propose, and start up new projects and field offices, monitor the costs and deliverables of the projects, and ensure accurate and timely reporting to the donor(s). Works with other Field Finance team members to provide full service accounting for projects to include advance account reconciliation. The Senior Finance Officer, in coordination with others in the CFO organization, will help to support IFES’ programmatic areas and both its HQ and global field offices and sites.

Job Responsibilities:

MAJOR DUTIES AND RESPONSIBILITIES:

  • Help to maintain a comprehensive control system, including policies and reporting procedures, that insures efficient financial performance by programs and provides accurate and timely reporting to IFES senior management, program managers, and program staff in headquarters and field offices.
  • Interact with and advise program staff of financial policies and procedures for IFES and donor organizations.
  • Provide full service accounting for projects advance account reconciliation for assigned portfolio.
  • Reviews and approves project transactions and reports to insure compliance with IFES policies, A-133 regulations, and donor requirements.
  • Track advances, reviewing balances in deferred revenue accounts, and spending planning.
  • Provide data and reporting formats for all types and levels of program reviews and financial reports using Costpoint and Cognos.
  • Review and upload data from Quick Books.
  • Assist in conducting financial training in the field and at headquarters to support understanding of financial systems and procedures, suggest updates to the field financial handbook and desk procedures as needed.
  • Provide training and guidance as needed to local field staff and Field Finance Administrators
  • Assist in supporting project and annual financial audits.
  • Assist with special projects.
  • Other duties as assigned.

POSITION SCOPE: Provide financial support functions and perform moderately complex job duties requiring familiarity with contract compliance and financial controls. Works with the Program Administration and Program Team to design, propose, and start up new projects and field offices, monitor the costs and deliverables of the projects, and ensure accurate and timely reporting to the donor(s). Contribute to the development of work plans that ensure contractual compliance and successful delivery of project outcomes. Coordinate work activities with internal and external partners.

DECISION MAKING/PROBLEM SOLVING: Identify multi-faceted problems affecting achievement of goals, requiring research into internal and external factors. Analyze and interpret issues and propose alternative solutions relying on knowledge of professional standards and principles. Consult with necessary stakeholders to develop or introduce new and improved methods or procedures.

FISCAL RESPONSIBILITY: Perform regular tracking, analysis and reporting of project financial data. Provide full service accounting for projects and ensure compliance with IFES policies, A-133 regulations and donor requirements. Monitor program performance vs budget and funding and prepares month-end reporting and account reconciliations.

RELATIONSHIPS: Maintain collaborative working relationship with team members and other staff, both within the headquarters and field offices. Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals. Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes.

SUPERVISION EXERCISED: Supervise entry level staff. Participate in planning and implementing work activities with internal and external partners and contribute to evaluation of results.

Education: Bachelor’s degree in Accounting or High School Diploma and 8 years of experience.

Experience: Bachelor’s degree and 6 years of progressive experience in the finance or accounting field, or High School Diploma and 8 years of experience in the finance or accounting field preferably with USAID and non-USG donor business development and government grants and contracts. Experienced collaborator and contributor to successful proposal development efforts. Understanding of OMB A-110, 122 and 133, FAR, CAS and 22 CFR 226. Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF). Experience with financial reporting software packages. Deltek Costpoint, Cognos, and Quick Books experience strongly desired.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

About the Organization

Vision: Our vision is a world in which strong democratic institutions empower citizens to have a voice in the way they are governed.

Mission: The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions.

As the global leader in democracy promotion, we advance good governance and democratic rights by:

  • Providing technical assistance to election officials
  • Empowering the underrepresented to participate in the political process
  • Applying field-based research to improve the electoral cycle

Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.

“All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.

IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

IFES is a VEVRAA Federal Contractor”

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