Senior Grants Manager - US

  • Mid-level, Full-time staff position
  • Posted on 27 July 2020
  • United States
  • Closing on 26 August 2020
  • Proposal

Job Description

FHI 360 seeks a qualified candidate for the position of Senior Grants Manager for an upcoming USAID-funded global project. The project seeks to build upon and expand USAID’s efforts to leverage the roles of communities to strengthen and adapt existing community health platforms to support national policies and implementation plans for COVID-19 preparedness and response (non-pharmaceutical interventions) and continuity of existing primary healthcare services based on national guidelines and needs/priorities to create lasting structures for future response. The Senior Grants Manager will set up and oversee the subaward management systems for the program including design of solicitations, sub-award management, monitoring and compliance and provide support to in-country grants teams to strengthen their subaward management systems and ensure efficient monitoring of sub-agreements.

Position Summary:

The Senior Grants Manager will be responsible for designing the project’s subaward management system, ensuring compliance with USG and FHI 360 regulations, developing monitoring and early warning systems and overseeing local offices in grants management. The Senior Grants Manager will coordinate with the project team to ensure subawards achieve program goals. The Senior Grants Manager will report to the Deputy Director, Program Management.

Availability of position is contingent upon funding and approval of key personnel.

Duties and Responsibilities:

  • Manages the subaward cycle from pre-award to close-out including solicitation processes, negotiation, preparation of sub-award packages, execution, monitoring, overall administration and close-out of sub-awards based on donor/organizational regulations, policies, and procedures
  • Responsible for standardization of administrative procedures for efficient award and sub award management, including development of subaward templates and tools
  • Ensures quality subaward financial reporting, including coordinating with the program/capacity development and finance teams on their monitoring responsibilities
  • Responsible for ensuring full compliance with donor regulations and FHI 360 policies, including tracking compliance with internal subaward monitoring protocols, oversight of compliance with donor terms and conditions, and resolution of disputes and resolving audit (financial and/or general performance) findings
  • Leads capacity building of project and partner staff on standards, best practices and compliance issues related to subaward management and monitoring
  • Develops and manages a tracking system that provides information to key audiences (donor and senior management team) about the subaward program.
  • Coordinates with other senior-level managers to ensure that the subaward program aligns with the project’s programmatic objectives, is producing quality data to feed into the project’s Monitoring Evaluation, and Learning plan (MEL), and does not exceed budget allocations.
  • Identifies opportunities to streamline the subaward management process, and innovations in the structure and execution of subawards
  • Works closely with FHI 360 Contracts Management Services department during submission and approval process for sub-award packages
  • Identify areas of significant risks and advises senior management and project staff on critical subaward management issues based on expert knowledge of organizational policy, donor regulations and specific award terms and conditions


  • Bachelor’s degree or international equivalent in Business Administration or related field


  • Minimum of 5-8 years of contracts or grants management experience in either the Federal Government acquisition system or a non-governmental organization.
  • Comprehensive knowledge of USG rules and regulations, including but not limited to USAID
  • International development experience preferred
  • Project management experience preferred
  • Prior supervisory or mentor experience preferred

Travel Requirements:

  • 10%-25%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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About the Organization

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email

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