Senior Program Manager -

  • Senior-level, Full-time staff position
  • Posted on 2 September 2020
  • Arlington, Virginia, United States
  • Remote position
  • Closing on 31 October 2020
  • Current

Job Description

Position Summary and Response


The Senior Project Manager (SPM) is responsible for overseeing QED’s Project Management (PM) team and ensuring the successful implementation of all QED projects, including contractual, financial, and operational activities. S/he ensures that QED projects follow all applicable Company and client requirements, and continuously focuses on opportunities to improve internal operations and implement best practices. The Senior Project Manager is responsible for the timely and effective management and administration of projects to which he/she is assigned the QED Practice Area. The SPM will report to the Vice President, Programs and have direct supervision over assigned project management staff of all levels. S/he and will work closely with other teams across the Company, including Finance & Accounting, Contracts & Compliance, Talent Acquisition, Human Resources, Communications, Business Development and Information Technology.

The SPM is responsible for assisting in risk management and suggesting solutions to minimize risk while ensuring effective implementation and compliance across QED programs.

Responsibilities

Project Management Team Leadership

  • Directs and supervises the work of the PM team, including work assignments, and workload balancing
  • Creates and maintains a high-performing, engaged, and results-focused PM team by overseeing the team’s daily professional development through coaching, mentoring, and performance management; collaborates with relevant internal operational teams to oversee formal training and professional development for PM and project office staff
  • Proposes and implements process improvements to improve project management team effectiveness and efficiency
  • Creates cohesion amongst PM team members across corporate and project offices
  • Shares and implements best practices in Project Management
  • Supervises Project Managers, Coordinators, and Assistants in the PMU for projects under his/her supervision

Project Management Implementation

  • Contributes to the success of all QED projects/programs by ensuring contractual, financial, and operational performance, and client satisfaction
  • Ensures that all applicable Company and client rules, regulations, policies, and procedures are consistently applied and followed
  • Ensures the financial and reputational integrity of projects under his/her supervision
  • Resolves complex implementation issues
  • Develops activity budgets and oversee financial management of project budgets; including creating budget forecasting and projections, tracking invoices and project finances, ensures that field cash balances are sufficient for project operations, and minimize unnecessary balances
  • Ensures project issues and risks are logged, monitored, reported on, managed and mitigated, and escalated to corporate/project leadership, as required
  • Mobilizes and demobilizes international staff with support from HR
  • Monitors and ensures the quality of field procurements, ensuring compliance with Company and client requirements
  • Maintains asset management procedures and in compliance
  • Ensures the adequacy of records retention practices in compliance with Company and client requirements
  • Reviews monthly project expenditures and send invoices to clients
  • Ensures compliance in field projects with host country laws, including labor policies, tax reporting and regulations
  • Completes and tracks monthly Internal Performance Reviews, to ensure that project performance is on-track
  • Provides front-line contractual and financial management support to the PM team, field programs, subcontractors, partners, and clients, and engage with internal Contracts and Finance Teams when additional support is necessary
  • Liaises closely with technical staff to integrate project management and technical oversight in support of effective program delivery

Process Development

  • Assists in development of manuals, procedures, policies, recordkeeping, and duties related to overall administration of projects, including procurement
  • Works with Practice Area directors to find process improvements and codify them

Contract Management

  • Drafts contracts for consultants, subcontractors, and service providers
  • Serves as a reference point for contracting questions
  • Leads the internal approval process for contracts for services and procurement for the assigned project
  • Reviews basic legal issues for employment and procurement
  • Ensures administrative and financial compliance with USG regulations, including regular review of the USAID ADS, FAR, AIDAR to ensure compliance
  • Acts as point of contact for project related audits

Reporting

  • Reviews and oversee on financial and administrative reports and other correspondence on activities and transactions related to projects in his/her portfolio
  • Prepares and presents comprehensive administrative, fiscal, statistical and technical studies, reports, specifications and correspondence as required

Technical Tasks

  • Assists with development of workplans, PMPs, program indicators, and other measurements
  • Ensures project plans developed and submitted
  • Participates in evaluation quality assurance as assigned
  • Coordinates start-up and close-out of projects
  • Delivers any technical tasks as assigned

Business Development

  • Supports new business and proposal preparation and capture activities
  • Assists with recruitment of personnel and in-country partners
  • Researches legal and program implications for countries participating in programs
  • Assists with writing and production of proposals
Qualifications

Minimum Education, Experience, Skills & Qualifications

  • Master’s Degree in international development or relevant field required
  • Minimum of 6-8 years managing the administration of USAID and other donor-funded projects with a Masters; minimum of 8 years with Bachelors. Minimum of 2 years project management experience
  • Significant demonstrable experience in acquisition mechanisms, USAID ADS, FAR, AIDAR, and other USG international regulations
  • Knowledge of project management procedures for planning and processing international development projects, and for establishing plans, specifications, monitoring and management of the development projects
  • Detail-oriented, experience developing/managing program budgets
  • Required interest in and understanding of MEL, qualitative and quantitative research methods, or organizational learning
  • Willingness to travel to post-conflict environments
  • Fluency in English required

Preferred Education, Experience, Skills & Qualifications

  • Prior experience on a long-term overseas field assignment
  • Experience with business development roles and processes, particularly for USAID
  • Master’s degree in International Development/Relations, Public Administration, Business, or a related field
  • Foreign language skills, preferably in French, Spanish, Arabic, Hindi, or Russian
  • Experience managing programs for CDC, Department of Defense, Department of State, and other similar organizations

About the Organization

QED is a global consulting firm with more than 20 years of experience providing data-driven and insightful solutions in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions. Leveraging deep expertise in monitoring, evaluation, global health, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways. Our work maximizes results through the use of cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.

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