Senior Program Officer

  • Posted on 7 January 2019

Job Description


Reporting to the Director of Management and Operations, the Senior Program Officer provides implementation and operational support for awarded survey projects in a variety of assigned countries. Primary responsibility is to work with country teams and ICAP operations departments to ensure that survey activities are consistent with sound program implementation, grants and operations management. Provides broad managerial support to survey implementation in multiple countries, and plays a key role in programmatic and financial management to ensure timely and cost-effective implementation of project activities.

This position is grant funded.

  • Coordinate the development and monitoring of country-specific implementation plans.
  • Facilitate the overall management of a portfolio of survey projects in designated countries, by supporting planning, monitoring and reporting processes, to ensure timely and cost-effective implementation of project activities.
  • Contribute to the development of program planning and monitoring tools, and ensure utilization of these tools to support project implementation.
  • Monitor the progress of projects and activities towards the achievement of key objectives and deliverables, including identification of implementation challenges which may affect the quality of program performance. Collaborate with country teams to organize solutions to challenges as they arise, and ensure they are addressed in a timely manner.
  • Facilitate planning and coordination of project-related technical assistance provided by ICAP units and external consultants in support of project implementation.
  • Support country teams to prepare annual budgets in line with project work plans, and conduct periodic budget reviews and revisions when necessary. Ensure fulfillment of project activities within budgetary guidelines.
  • Ensure compliance with sponsor/donor requirements and University protocols and policies. Contribute to the preparation and implementation of corrective action plans.
  • Liaise with HQ and country procurement teams to ensure development of realistic procurement plans. Oversee the procurement process to ensure that necessary procurements are made on time and within budget. As timelines and project requirements shift, ensure that any procurement changes are identified and addressed.
  • Support country teams with management of grant funds by coordinating development and submission of prior approval requests and other donor required forms and documents.
  • Support country teams with management of consultants and sub-agreements by participating in the development and/or review of consultant and sub-agreement scope of work and budgets, and ensuring consultant and sub-agreements align with overall project objectives and budget.
  • Provide support and guidance to country teams to build their capacity to develop budgets, manage procurement, forecast expenses, develop subaward packages, develop continuation application and annual progress reports, and other operational tasks as required.
  • Review and monitor project expenditures in collaboration with headquarter and field finance and program staff.
  • Participate in the overall management of the multi-country budget, including but not limited to: development of strategic internal budget allocations, development of life of project budgets, forecasting, and financial analysis and modeling in response to requests from senior staff.
  • Coordinate response to donor inquiries regarding program activities.
  • Coordinate the compilation of information for progress reports, lessons and innovations, and other program materials for internal and external communication.
  • Facilitate the development of renewal/continuation applications and proposals for new awards.
    Supervise staff as required. Coach and mentor staff in program management skills. Provide guidance and oversight to ensure deliverables are met and are of high quality.
  • Perform other related duties as assigned.

Requires a Bachelor’s degree or equivalent in education and experience, plus four years of related experience.

  • Experience in the management and operational requirements of donor-supported public health or development projects.
  • Excellent interpersonal, organizational, writing and verbal communication skills.
  • Strong experience in the use of Microsoft office software programs including Excel spreadsheets.

Applicants must complete an excel test as part of the interview.

  • Minimum four years’ experience working on research, training, or technical assistance projects related to public health or a health-related field.
  • Experience in HIV or other health-related programming in developing country settings.
  • Experience working with U.S. government-funded grants and contracts and knowledge of U.S. government rules and regulations.
  • Proficiency in speaking, reading and writing in French, Portuguese or relevant indigenous local languages.

About the Organization

ICAP was founded in 2003 at Columbia University’s Mailman School of Public Health. Now a global leader with expertise in HIV prevention, care and treatment, and health systems strengthening, ICAP provides technical assistance and implementation support to governments and non-governmental organizations in more than 30 countries. ICAP has supported work at more than 5,300 health facilities around the world. More than 2.5 million people have received HIV care through ICAP-supported programs and nearly 1.4 million have begun antiretroviral therapy. Visit ICAP online at:

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