Senior Project Finance Analyst - VectorLink

  • Senior-level, Full-time staff position
  • Posted on 28 August 2019

Job Description

Opportunity

The USAID-funded PMI VectorLink Project supports the U.S. President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing integrated vector control programs and entomological monitoring with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

Abt Associates seeks a qualified Senior Project Finance Analyst to support the VectorLink team at our office in Rockville, MD. This position requires significant interaction and coordination between field staff, home office technical staff and home office support departments, excellent communication and leadership skills, and problem solving abilities. The role requires an understanding of field office challenges and project goals and objectives, a strong desire to analyze, investigate, and resolve issues, ability to collaborate and lead through others, and a focus on continuous improvement.

Key Roles and Responsibilities

General:

  • Work alongside Project Managers/Project Directors/Account Managers (PM/PD/AM) in the division in managing of the financial and contractual elements of the project(s)
  • Initiate and develop processes for administration and administrative improvements independently
  • Collaborate with other department/functional support areas including division controllers Contracts and Procurement, HR, corporate/division finance and pricing
  • Strong communication skills with respect to breaking down and explaining financial risks/implications of project management decisions
  • Experience in supervision of junior staff a plus but not required
  • Ability to work in a fast-paced and changing work environment


Financial Management & Reporting:

  • Collaborate with PDs to build appropriate work breakdown structure to comply with client requirements and allow for accurate time charging and financial projections
  • Develop budgets for project teams that align to contractual requirements, proposal and project WBS; Work with PM/PD/AM to adjust as appropriate
  • Reviewing, validating and reporting project actual costs incurred for labor, expense and travel
  • Document and submit information in support of accruals for work performed but not yet invoiced in accordance with company policies
  • Work with Project Team to collect bottom up financial forecasts/Estimate to complete and enter into Project Financial Management Tool
  • Review trends to assess accuracy of the financial forecast and work with project team to remediate any issues
  • Responsible for accuracy in financial reporting for cost, revenue and profitability internally to the division and finance department, as well as externally to the client(s) in accordance with contractual obligations
  • Conduct financial risk analysis considering contract type, subcontracts/materials, staffing, and other measures as appropriate. Report financial risks to the business up to PM/PD/AM, Operations Directors and Program Finance
  • Comply with company, client, local and other legal requirements and regulations
  • Track the progress of any activity with financial implications such as milestones with progress payments or ties to fee
  • Prepare and manage project specific deliverables related to financial or contractual requirements (such as invoicing, supporting back-up data, limitation of funds communications, etc.)
  • Liaise with client counterpart when requested by project manager/director with questions specific to financials
  • Work with Accounts Receivable to review invoices and expedite PD review in order to maintain cash flow for Abt; Work with AR and Client to resolve any issues with regard to payments (short pays, etc.); Work with PD to minimize controllable non-billed amounts


Subcontract/Expenditure Oversight:

  • Initiate purchase requisitions in Oracle in support of project services and material purchase needs
  • Work with Procurement team to review supplier, subcontract and consultant agreements to monitor funding and understand the agreement types in relation to the prime contract obligations
  • Review subcontractor/supplier/consultant invoices for accuracy, validate subcontractor/supplier/consultant spending is in alignment with expected forecasts, funding, and commitments Work with AP to ensure invoices are routed, reviewed and approved in a timely manner


New Business Capture:

  • Support division’s new business proposals to substantiate basis of estimates in support of level of effort developed by team. Reviewing price by labor category to ensure profitability targets can be met. Review revenue projections for realism based on complexity of staffing, subcontracted and purchased elements
  • Validate follow-on work is being bid properly, is executable and in alignment with company expectations based on past performance and knowledge of financial risks and assumptions

Preferred Skills / Prerequisites

  • Experience with Oracle and TM1 based systems preferred
  • Highly skilled with excel for data manipulation and analysis such as pivot tables, lookups, etc.
  • Experience managing the financials for fixed unit price contracts (such as call center, survey, transaction-based efforts)
  • Experience with T&M, FFP, Cost Plus contract financial management
  • Experience supporting and balancing the needs of multiple contracts at once
  • Financial management experience on government contracts (including non-DoD federal agencies as well as state and/or local governments)
  • Familiarity with Federal and USAID Acquisition Regulations (FARs and AIDARs)

  • Extensive knowledge of Excel spreadsheet programs

  • Strong analytical and computer skills, ability to handle multiple tasks efficiently, and familiarity with Internet resources

  • Excellent inter-personal, communication and organizational skills

  • Excellent written and communication skills

  • Good management and planning skills of project tasks

  • Fluency in French is required

Minimum Qualifications

  • 5-7 years of experience and BA degree (in finance or economics) or the equivalent combination of education and experience

No agency or staffing firms will be utilized for this search.

About the Organization

Abt Associates is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development. Founded in Cambridge, Massachusetts in 1965, Abt Associates was built on the concept that sound information and empirical analysis are the best foundations for effective decision making. The firm blends the subject matter expertise of our staff with technical capabilities in applied research, program implementation, and data collection to shape policy, strengthen systems, measure performance, and deliver other solutions to our public and private sector clients. Examples of Abt Associates’ work include nationally recognized research, evaluation, and technical assistance to improve the efficiency of healthcare systems, the effectiveness of government housing programs, the production of food, and the measurement of public opinion. Abt’s staff of more than 2000 includes national and international experts who are known for their understanding of communities and governments worldwide, innovative research techniques, and insightful—and often groundbreaking—analyses and recommendations. Approximately 51 percent of our staff has graduate degrees; one in six has a doctorate. Our staff’s educational and professional disciplines include economics, engineering, environmental analysis, epidemiology, food security, health, housing, international development, psychology, social science, statistics, and survey methodology. Abt’s research staff is experienced with prominent statistical software packages, including SPSS, SAS, and STATA, along with qualitative software such as NVIVO and Atlas. In 2011, Abt Associates was ranked among the top 20 global research firms and one of the top 40 development innovators. Abt has offices in Atlanta, Ga.; Rockville, Md.; Cambridge, Mass.; Chicago, Ill.; Durham, N.C.; and New York City and program offices in nearly 40 countries in Africa, Central and Southeast Asia, Latin America and the Caribbean, and the Middle East and North Africa. www.abtassociates.com

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