Senior Protocol Officer

  • Executive-level
  • Posted on 3 July 2007
  • Switzerland
  • Closing on 9 July 2007

Job Description

Responsibilities

The post is located in the Protocol and Liaison Service, Executive Office of the Secretary-General. Under the supervision of the Chief of Protocol, the incumbent will be responsible for the smooth operation of the daily activities of the Protocol and Liaison Service. S/He will organize all protocol aspects for the Secretary-General and the Deputy Secretary-General with regards to bilateral and multilateral meetings with foreign dignitaries, and official travel as necessary. S/He will be responsible for VIP treatment of visiting Heads of States and Governments, Ministers of Foreign Affairs and other foreign dignitaries at Headquarters. S/He will advice Permanent Missions on protocol and related matters such as diplomatic privileges, accreditation of new members of delegations and questions of precedence and flag regulations. S/He will mediate between missions and the host country if difficulties arise, mainly in the field of privileges and immunities. S/He will assists high ranking UN officials in protocol matters, will assists the Chief of Protocol in developing rules of Protocol and procedures to be applied at Headquarters and other duty stations. S/He will prepare and give lectures on protocol matters, privileges and immunities to newly arrived diplomats. S/He will oversee the administrative tasks necessary for the functioning of the Office, including management and performance evaluations. S/He will plan and organize all protocol and social aspects of the concerts held at the United Nations. S/He will oversee the administrative tasks necessary for the functioning of the Office, including management and performance evaluation. S/He will substitute for the Chief of Protocol in all his/her functions when and if necessary. S/He will prepare and assist at social events hosted by the Secretary-General in co-operation with the Chief of Protocol. S/He will undertake any additional assignments requested by the Chief of Protocol.

Competencies

Professionalism: ability to analyze issues and solve problems. Knowledge of international Protocol related matters. Political awareness and sensitivity. Ability to oversee, review and edit the work of others. Ability to work under stress. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Excellent communication skills, both oral and written. Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Tailors language, tone, style and format to match the audience;

Planning and organizing: Ability to establish priorities and to plan, coordinate and monitor work, requiring an in-depth understanding of strategic issues.

Teamwork: Excellent interpersonal skills. Proven ability to establish and maintain effective working relations with people of different national and cultural backgrounds.

Managing Performance: Makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; regularly discusses performance and provides feedback and coaching to staff; appraises performance fairly.

Judgment/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information.

QUALIFICATIONS

Education

Advanced university degree (Master’s or equivalent) in Political Science, International Relations, Social Science, International Economics, Law, Public Administration or related fields. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 10 years of progressively responsible experience at the international level in diplomatic, political or administrative positions. Experience in managing and coordinating public or diplomatic events desirable. Experience in providing protocol services to high-ranking officials desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Other Skills

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2002/4 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
3. In completing the PHP, please note that all fields marked with an asterisk must be completed.
4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reposts to the relevant HRO/PO via fax.

E-mail: Fax: +

Please click to apply online.

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